Projects and Grant Coordinator At International Confederation of Midwives

ICM is an accredited non-governmental organisation who supports, represents and works to strengthen professional associations of midwives throughout the world to achieve common goals in the care of mothers and their newborns.

We celebrated our 100th year anniversary in 2022, and it is an exciting time to join us as we embark on a journey of growth, development, and sustainability.

Our Vision

ICM envisions a world where every childbearing woman has access to a midwife’s care for herself and her newborn.

Our Mission

To strengthen Midwives Associations and to advance the profession of midwifery globally by promoting autonomous midwives as the most appropriate caregivers for childbearing woman and in keeping birth normal, in order to enhance the reproductive health of women, and the health of their newborn and their families.

Purpose and Scope of the position

The Projects and Grants Coordinator will report directly to the Senior Lead (Resource Mobilisation and Donor Compliance) and will be primarily responsible for coordination of project/programme activities, including planning, implementation, donor reporting and monitoring to ensure projects objectives and results are in line with ICM and donor priorities and requirements. The Projects and Grants Coordinator will work closely with the Senior Lead in producing high quality, tailored concept notes, proposals, and pitches to potential funders/donors, addressing grant-making priorities and requirements as specified by individual donors.

The role requires a deep understanding of the rules, regulations and reporting requirements of major bi-lateral, multi-lateral donors and private Foundations.

Role Specific Responsibilities

Donor Compliance and Management

• Responsible for preparing, reviewing and feeding back on donor reports (narrative and financial) as well as all grant management-related documents to ensure these comply with donor requirements and are produced on time and to a high standard.
• Prepare, plan, and report on programme/project progress in close collaboration with the MEL Senior Coordinator, Project Coordinators, Project Accountant and Resource Mobilisation and Donor Compliance Senior Lead.
• Collaborate with and support MEL Senior Coordinator and Project Coordinator/s on embedding and implementing ICM’s MEL approach across donor reporting with specific focus on drawing learning and synergies across different areas of work.
• Develop, maintain, and disseminate donor compliance guidance materials to ICM staff and build their capacity.
• Advise ICM Operations staff on donors’ requirements for procurement and support them in development of procurement plans to ensure internal and donor compliance.
• Ensure that all relevant intelligence pertaining to compliance performance feeds into the donor account management forums.
• Establish and maintain proposal, award, budget and contract records on ICM’s shared drive.
• Provide technical direction and support to ICM staff on grant management and reporting systems, and on donor compliance.
• Identify training needs and provide training to ICM staff and local implementing teams and partners on donor compliance requirements and grant management best practice.

Proposal/Concept Notes

• Work closely with the Senior Lead in producing high quality, tailored concept notes, proposals, and pitches to potential funders/donors, addressing grant-making priorities and requirements as specified by individual donors.

Sub-award Management Systems and Processes

• Provide capacity development support to sub-grantees on developing grant management, reporting and record-keeping systems and process.
• Create sub-grantee contract records and regularly update them.
• Spot-check reporting documents from sub-grantees to ensure quality and compliance.
• Collaborate with Project Accountants and other relevant finance staff in reconciling, checking and approving payments to sub-grantees.
• Provide guidance and support Project Coordinator/s and other relevant staff in closing sub-grantee contracts upon completion.

Grants Information Management

• Build and maintain a central database of all restricted grants.
• Record grant data on internal tools including major compliance requirements.
• Produce reports for the ICM Leadership Team on the performance and progress of grants against agreed targets and objectives.

PERSON SPECIFICATION

The requirements for this role are as follows. These will be measured as part of the assessment and selection process.

Minimum Education & Qualifications

• Master’s degree or equivalent in a related field.

Experience, Skills and Knowledge

• At least 5 years’ experience in project/programme management and coordination and drafting and developing of donor reports.
• At least 5 years’ experience in drafting concept notes and proposals for major bi-lateral and multi-lateral donors and private Foundations.
• In depth knowledge of the grant management cycle, logical frameworks, and MEL concepts.
• Deep expertise in rules, regulations and requirements of major donors such as European donors as applicable to international development context.
• Demonstrable experience in organisational systems development for donor compliance and management of sub-awards.
• Experience in drafting and reporting on project/programme budgets.
• Able to explain complex issues verbally and in writing and to demonstrate expertise in donor compliance requirements.
• Highly developed conceptual, analytical, and innovative problem-solving ability.
• Able to work independently and proactively work, with minimum day-to-day oversight.
• Experienced in working remotely with diverse teams.
• Strong interpersonal, written, and oral presentation skills in English.
• Exceptional attention to detail with specific emphasis on spelling, grammar and proof reading.
• Strong facilitating and influencing skills.
• Excellent time management and organisational skills and, the ability to prioritise a wide variety of work.
• Can work calmly under pressure, meeting multiple deadlines in a fast-paced environment.
• Proactive, “can do” attitude.
• Commitment to working in a gender equal, JEDI supported environment.

Desirable Requirements

• Experience working with membership-based organisations.
• Knowledge of SRHR/public health issues in international development.
• Experience of working with Project Management software such as Click Up and Salesforce or any other Customer Relationship Management software.

MORE INFORMATION

Location

• This role is based in The Hague, The Netherlands. Candidates must be eligible to live and work in The Netherlands to be considered for the role.

Work schedule

This position is a full-time position (40 hours per week), and the general working hours are between 09:00 and 18:00.

Start date

As soon as possible.