Public Participation Management Unit Adviser– International At Government of Timor-Leste

República Democrática de Timor-Leste

Ministério das Finanças

“Seja um bom cidadão, seja um novo herói para a nossa Nação”**

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Oficio No.: 346/Gab.DGSC/MoF/VIII/2022

Díli, 25th May 2022

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TERMS OF REFERENCE

Job Title : Public Participation Management Unit Adviser– International

Purpose : To provide both technical and strategic advice to the Public Participation Management Unit – Directorate General of Treasury in management and evaluation of state participation in public companies, commercial/private companies or in projects and businesses, including capacity building for commercial participation in productive sectors

Reporting to : Director General of Treasury

Counterpart(s) : Head of Public Participation Management Unit and its key staffs

Classification : C3.3. Specialized Professional

Salary : US$ 15,000.00/month plus mobilization fee of US$3,000 (once-off payment/Annum)

TOR Reference : April 2022

Duration : 1 Year with options for further renewal based on need of Ministry of Finance and Treasury

Location : 3rd Floor, Ministry of Finance Tower, Aitarak-Laran, Dili, Timor-Leste

I. Selection Criteria

Essential

• University degree in economics, accounting, finance or similar area, and member of an internationally recognized professional body such as Chartered Accountant (CA), Certified Public / Practicing Accountant (CPA) or similar area.
• A minimum of 10 years’ experience in Public investment/enterprise, Government Accounting and Public Financial Management, Financial Reporting and knowledge of compliance with international standards of accounting and auditing.
• Sound understanding of financial investment and governance issues especially in relation to public/private participation, public enterprise, financial transactions and reporting
• Knowledge of IPSAS and IFRS accounting standards and reporting requirements
• Some knowledge of RDTL financial system, policy and procedure;
• Ability to communicate effectively and transfer international knowledge and experience to developing country nationals.
• Experience in Treasury area and capacity building strategiesAbility to build the capacity of staff through a range of capacity building modalities in the area of Treasury.
• Experience in capacity building strategies especially in Treasury areas including monitoring and evaluation of its activities
• Computer literacy in MS Office Suite of products.

Desirable

• Experience in Financial Investment, Public/Private Participation and Public Enterprise
• Knowledge and experience in GRP;
• Having proven professional experience in developing countries;
• Excellent Business / Legal Portuguese ( Preferable ) or English with knowledge of Tetum or Bahasa Indonesia
• Sensitivity to people from all levels within the organization, minority or cultural background

II. BACKGROUND

The Ministry of Finance (MoF), is the central body of the Government responsible for drafting, executing, coordinating and assessing the policies defined and approved by the Council of Ministers, for the areas of annual monitoring of budget and finance.

The Directorate General of Treasury was established under the article no.14, decree law no.43/2020, 7th of October, first alteration from DL no.28/2019, 25 September, on Organic of Ministry of Finance and Diploma Ministerial no.46/2021, 14 July is a central service of the MoF that ensure the general guidance and integrated coordination of services of the Ministry with competences in the areas of accounting, accounting standardization, payments and administration of All-government appropriations, monitoring of financial decentralization, financial asset management and public participations.

The Public Participation Management Unit (PPPMU) is the DG of Treasury service’s responsible for the management and evaluation of the state’s participation in the public companies, commercial/private companies or in projects and businesses.

III. Scope of Work Responsibilities | Performance Indicators

1. Review existing procedures and legal frameworks, and develop appropriate procedural/policy documents and legal frameworks for the state’s participation in sustainable commercial activities through public/private enterprises, business or projects 1.1. Existing procedures and legal frameworks are reviewed, and appropriate policy documents and legal frameworks are developed for the state’s participation in sustainable commercial activities 1.2. New Policies and legal fireworks are brought to executive’s attention for consideration and approval
2. In coordination with relevant staffs or directorate to provide trainings to public enterprises to analyze business opportunities and developing Business Plan for participation in the productive sectors 2.1. Training materials and schedule prepared 2.2. Business Plan of public enterprises for participation in the productive sectors developed and delivered timely
3. Assist in management and evaluation of state participation in commercial societies or business/projects, in collaboration with other competent public entities 3.1. Effective communication is established with competent public entities in relation to state participation in commercial societies or business 3.2. Evaluation/analysis of state participation in commercial societies or business projects are carried out 3.3. Availability of evaluation document/analysis/report
4. Promote the establishment of public companies and performance of their activities in the productive sectors 4.1. Number of established public enterprises’ participation in the productive sectors; 4.2. Business plan of the public enterprises indicating participation in the productive sectors
5. Carry out analysis and studies necessary for the acquisition of holdings in commercial companies or in private sector projects with a view to achieving investments with a high financial return to the State, in collaboration with the other competent public entities 5.1. Effective communication is established with competent public entities in relation to acquisition of holdings in commercial companies or in private sector 5.2. Availability of study documents, analysis or report to support Government in acquisition of holdings in commercial companies or in private sector projects
6. Strengthen the capacities of public companies in order to guide them towards a good performance and to obtain positive financial and economic results for the state 6.1. Capacities of public companies are strengthen through trainings and workshops 6.2. Business plan of public entities for achieving positive financial results
7. Capitalize public companies according to the respective business plans; 7.1. Analysis of capitalization requirement for established public companies are carried out appropriately and budgeted through State Budget in accordance with its Business Plan 7.2. Business plan of the public company required Capitalization
8. Help to ensure the Ministry of Finance has the full representation in the Administration and Fiscal Council of all Autonomous Entities, including public enterprises 8.1. List of Autonomous Entities required Ministry of Finance representative in the Administration and Fiscal Council
9. Work closely with the National Director of Accounting and Accounting Standardization to Establish Accounting and Reporting standard for public enterprises and private sector in accordance with IFRS standards. 9.1. Effective communication is Established with National Director of Accounting and Accounting Standardization 9.2. Draft Accounting and Reporting Standard for public Enterprises and Private Sector in according to IFRS
10. Other tasks in accordance with the direction of Ministry of Finance/Treasury management 10.1. Quality of required tasks are finalized in accordance with Management’s Direction in timely fashion

IV. Key Deliverables

• Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan and submitted to the Director General of Treasury**;**
• Monthly and quarterly Progress Reports against the agreed Work Plan and submit to Director General of Treasury;
• Procedures/policy documents and legal frameworks are developed for an effective and sustainable participation by the state in public/private enterprises, business or projects
• Studies and analysis are carried out and provide steps and recommendation to support Government in making sound decision for the acquisition of holdings in commercial companies or in private sector projects with a view to achieving investments with a high financial return to the State, in collaboration with the
• Trainings of public enterprises to analyze business opportunities and developing Business Plan for participation in the productive sectors
• Guidelines/procedures for state participation in commercial activities
• Develop business plan template to effectively support public entities for achieving positive financial results
• Accounting and Reporting standards for public and private sectors
• Full representation of Ministry of Finance in the Administration or Fiscal/Audit Board in all Autonomous entities/public enterprises in accordance with established law creating respective entity/enterprise
• End of Assignment report to the Director General of Treasury; no later than 10 working days prior to the end of contract.

V. Performance Evaluation

The performance of the incumbentwill be appraised and evaluated by Director General of Treasury using the Performance Appraisal System put in place and monitored by the National Directorate of Human Resources (NDRH)- Directorate-General for Corporate Services, Ministry of Finance. This process will include a probation review within two (2) months of the commencement of the contract, regular reporting, ongoing workplace communications and annual performance appraisal. Performance indicators are in place for all areas within the Ministry, and the incumbent’s work will be contributing to the achievement of the priorities as set out in their TOR to Treasury and its National Directorates’ Strategic Plan as well as the Ministry’s Five Year Plan.