Regional Human Resources Officer (P2) Dakar, Senegal At International Organization for Migration

Position Title: Regional Human Resources Officer

Duty Station: Dakar, Senegal

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 July 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Regional Director (RD) for West and Central Africa, the direct supervision of the Senior Regional Resource Management Officer (SRRMO) and with the technical oversight of the Department of Human Resources (HRM) at Headquarters (HQs) and the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the Regional Human Resources Officer will be responsible for monitoring and supporting the human resources functions of the Country Offices (COs) within the region and the Regional Office (RO) in Dakar as well as for assisting the SRRMO on human resources related issues.

Core Functions / Responsibilities:

Regional HR Support

1. In coordination with the SRRMO, provide guidance to the COs in the region in managing the human resources function.

2. Review contracts and personnel action forms issued for HoO’s in the region and support the SRRMO in reviewing contract extension requests for international staff.

3. Monitor the personnel administration of RO Dakar staff, for local staff currently performed by CO Senegal, so as to ensure processes are followed correctly and that documentation is correct.

PRISM HR Administration

4. Ensure timely and regular implementation of the Staff Evaluation System (SES) in the RO and in the CO in the region.

5. Oversee the maintenance of the PRISM HR Module in the COs to keep the information accurate and up to date.

6. Support the roll-out/implementation of new HR PRISM updates including eREC.

HR Policy Implementation

7. Assist the SRRMO in implementing IOM’s Human Resources policies, rules and regulations, as well as standards and techniques taking into account the CO activities; and ensure that the COs’ administrative procedures are in place and followed and are in accordance with these practices.

8. Support in the timely and accurate personnel administration and payroll processing of smaller missions and ensure proper documentation with regards to payroll and personnel administration.

9. Assist COs in implementation of upscaling or downsizing activities in the region in accordance with HR policies.

Recruitment and Talent Management

10. Coordinate the recruitment processes in the region and in the RO, in close liaison with the SRRMO, and provide support to the missions in fulfilling the appropriate staff and non-staff vacancy needs and ensuring relevant recruitment procedures are effectively and swiftly applied.

11. Coordinate staff trainings in the RO and in the region, in close coordination with the SRRMO and Staff Development and Learning Unit.

12. Assist in training staff in the region in the relevant areas of human resources management including PRISM HR.

Reporting

13. Assist in the preparation of reports that may be required in coordination with the SRRMO, RD or HRM.

14. Ensure the regular updating of the country offices and the ROs organigrams/staffing table and contact lists.

15. Assist in tracking and monitoring gender balance regional statistics, planning for gender target achievements and assisting Chiefs of Mission in the implementation of IOM’s Gender Policy.

16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of professional experience.

Experience

• Experience in administration and human resources management; and,
• International HR experience in other IOM missions/countries is an added advantage.

Skills

• Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities;
• Familiarity with UN common system or similar systems;
• High level of computer literacy. Good knowledge of MS Office. Knowledge of SAP (PRISM HR) a distinct advantage; and,
• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written). Working knowledge of any local languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.