The West Africa RPM will be responsible, with oversight from the RPOs, for providing business development, grants management, communications and operational support to country offices in West Africa as well as to the regional unit. This role reports to the two RPOs and will provide a range of administrative and programmatic HQ support services to West Africa country programs. The RPM will work with the country office grants, partnerships and finance staff, as well as the regional team, as necessary, to ensure timely and accurate grant reporting and maintain grant records. The RPM will also assist with new proposal development as needed. The position entails potential travel to country offices as determined by country office support needs.
1. Grants Management
• Review, edit, and provide substantive feedback on grant reports prior to donor submission and submit reports in a timely manner, proactively engaging with country teams to assure the inputs and content of the donor reporting is of the highest quality;
• Engage and support in capacity and systems strengthening for country teams to ensure high quality and timely satisfaction of key donor compliance requirements, reporting, partnership matters, as well as adherence to IRC systems;
• Review sub-award proposal packages, sub-award agreements and modifications, ensuring compliance with donor requirements and IRC’s Partnership Excellence for Equality and Results System (PEERS);
• Assist Regional Program Officers in the preparation and review of grant proposals/modifications and submissions, including collaborating with various departments to acquire signed approvals and helping to complete proposal packages;
• Assist in maintaining the region’s grant filing system and various grant and regional support trackers;
• Support country teams in the management, review and approval of grant workflows
• Support onboarding of grants and partnerships staff to country programs;
• Support roll-out of IRC’s Project Cycle Meeting (PCM) guidance; and any new organizational process
• In partnership with the Regional Program Officers, support country teams with accessing, interpreting and actioning U.S Government and UN compliance guidelines.
• Collaborate with other IRC departments as needed
2. Internal and External Communications
• Respond to day-to-day requests for information, and draft internal and external communications;
• Provide editing and writing support for country updates, factsheets, sitreps and other communications materials, as needed
3. Administrative Support
• Coordinate, schedule and participate in monthly calls with country teams;
• Compile necessary documentation for and seek signatures for agreements, proposals, Power of Attorney requests; as well as any other documents needed signatures
• Develop and/or manage trackers and matrixes, including donor reporting, holiday tracking, reporting analysis, sub awards, etc.
• Participate in special projects as needed and as discussed with RPOs;
• Travel to West Africa country offices to provide ad hoc support or to gap fill as needed.
You have excellent interpersonal and communicative skills; the ability to effectively collaborate closely with people within and across departments in a multi-cultural environment. You are both a strong teammate and an independent performer in a fast-paced environment. You have strong administrative skills, and the ability to prioritize projects with attention to detail.
• Fluent in French;
• Minimum 2 years related non-profit, grants and/or administrative work experience; some field (particularly in West Africa) experience a plus;
• Experience working in the West Africa region is desirable, particularly in one of the countries where IRC is currently operating: Burkina Faso, Cameroon, Chad, Cote d’Ivoire, Liberia, Mali, Niger, Nigeria and Sierra Leone;
• Excellent writing and editing skills: the ability to draft and edit documents for internal and external audiences;
• Understanding of United States Government donors and their requirements preferred;
• Ability and willingness to travel;
• Bachelor’s degree in a related field (Education, Public Health, International Affairs, Social Work, etc.) or equivalent work experience.
Standard office work environment; must be willing to travel to the region. This role may require working remotely full or part time and part time remote employees may be required to share workspace.
Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law