Regional Reporting Officer at International Organization for Migration

Position Title : Regional Reporting Officer Duty Station : Bangkok, Thailand

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, nine months

Estimated Start Date : As soon as possible

Closing Date : 08 June 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

The International Organization for Migration (IOM) Regional Office for Asia and the Pacific in Bangkok (ROAP) is covering 40 countries across the Asia and Pacific region. The key responsibility of the ROAP is to formulate regional strategies and plans of action and to provide programmatic and administrative support to the countries within its region.

Under the overall guidance of the Regional Director (RD) for ROAP, and the direct supervision of the Regional Project Development Officer (RPDO), the successful candidate, working within the Regional Project Support Unit (RPSU), will coordinate the donor reporting aspects of IOM programmes and projects in the region and assist with the reviewing process, in coordination with the Regional Thematic Specialists (RTS), the Regional Monitoring and Evaluation (M&E) Officer, and other relevant units.

The tasks will be in line with IOM’s Project Development and Implementation (PDI) policies and procedures, Results Based Management (RBM) principles, and donor requirements; and in the context of the Global Compact for Migration (GCM) and the Sustainable Development Goals (SDGs).

Core Functions / Responsibilities:

Ensure donor reports are in compliance with Agreements and IOM PDI processes:

1. Conduct the reporting review in a timely manner in coordination with the RTSs, Regional M&E Officer, and other relevant Units and Country Offices (CO) in donor capitals in line with IOM’s PDI procedures and donor requirements;
2. Support CO, in particular Programme/Project Managers (PM) develop reports and/or the reporting format as needed for the preparations of external and internal reporting.
3. Remind and advise COs concerning reporting responsibilities, requirements and deadlines. Incoordination with Donor Relations Division (DRD), follow up on pending/overdue reports to be cleared in the system (PRISM).

Build capacity of COs and PMs in report writing

1. Make recommendations on structure and presentation of donor report narrative texts for clarity, readability, consistency and logical sequence; clarify ambiguities and correct substantive errors in consultation with project management.
2. Liaise regularly with COs to maintain familiarity with project needs, parameters, and activities; Provide advice on compliance with donor requirements; and Facilitate capacity building and training support together with relevant ROAP units.
3. Facilitate institutional training on donor reports; and, design and deliver bespoke sessions tailored to the specific needs of units and missions

Contribute to strong knowledge management

1. Support COs and coordinate with ROAP units in coordinating IOM institutional reporting such as the Institutional Questionnaire and related processes.
2. Develop and maintain report review tracking systems at the ROAP including managing the ROAP’s Donor reporting function via outlook mailbox and PRIMA; assess periodically the relevance and efficiency of reporting systems; recommend and implement improvements.
3. Contribute to needs assessments, evaluations of project effectiveness, impact and sustainability, make recommendations for project improvement with other relevant ROAP and HQ unit, and identify projects that deserve institutional visibility.
4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project implementation and management, preferably in the field of research, monitoring and/or evaluation;

• Experience with Results Based Management (RBM) approach and other strategic planning approaches;

• Experience preferably in an international or non-governmental organization, and experience working in the field of migration;

• Experience in liaising with other international organizations and network/partnership building;

• Experience writing papers, briefings, articles and with own work published an advantage;

• Experience in the use of database applications and statistical analysis tools.

Skills

• Superior reporting and writing skills.

• Superior coordination skills.

• Good knowledge of monitoring and evaluation.

• Knowledge of UN and bilateral donor programming.

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Thai is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.