Registration of Representative Office of the Basel Institute in Ukraine At Basel Institute on Governance

About the Basel Institute on Governance

The Basel Institute on Governance is an independent non-profit organisation working across sectors to fight corruption and related financial crimes and to improve the quality of governance. Registered as a Swiss foundation with headquarters in Basel, the Institute works globally and maintains field operations around the world. The Basel Institute is a partner institute of the University of Basel.

The Basel Institute is seeking bids from Ukraine-based Law Firms / Consultants to provide comprehensive legal support in registering a representative office in Ukraine.

Scope of Work

The selected Law Firm / Consultant will be responsible for providing the full legal services required to establish the Basel Institute’s representative office in Ukraine.

The scope of work includes:

• Deliverable 1: Review the organisational documents and structure of the Basel Institute. Develop a detailed list of actions required for the registration of the representative office in compliance with Ukrainian legislation.
• Deliverable 2: Assist in drafting the charter and other necessary documents for the registration of the representative office, ensuring they meet all legal requirements in Ukraine.
• Deliverable 3: Provide ongoing support throughout the registration process, including but not limited to:
  • Liaising with the state or public registrar and the Ministry of Justice of Ukraine.
  • Obtaining tax-exempt status.
  • Facilitating the opening of a local bank account for the representative office.

Qualifications

The Law Firm / Consultant should have:

• Proven extensive experience in registering representative offices for international non-profit organisations in Ukraine.
• Qualifications and licenses of the law firm or consultant.
• Fluency in Ukrainian and working proficiency in English.
• Clarity and competitiveness of the proposed fees.

Submission Requirements:

• An outline of the approach for the registration process.
• CV of the lead consultant or key team members.
• Examples of previous registrations of representative offices or similar entities in Ukraine.
• Positive client references from prior engagements, particularly in the non-profit sector.
• Proposed fee structure.

Deliverables and Timeline

The legal service provider must submit the following deliverables within the given timeline:

• Deliverable 1. Action Plan and Document Review: within 2 weeks of contract commencement.
• Deliverable 2: Charter and Registration Package Drafting: within 6 weeks of contract commencement.
• Deliverable 3. Completion of Registration, Tax Status, and Bank Account Opening: within 8-10 weeks of contract commencement.