Reporting Officer (Shelter & Non-Food Items) At International Organization for Migration

Position Title: Reporting Officer (Shelter & Non-Food Items)

Duty Station: Khartoum, Sudan

Classification: Professional Staff, Grade UG

Type of Appointment: Special short-term ungraded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 21 August 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall supervision of the Programme Coordinator and direct supervision of the Project Officer (Shelter & Non-Food Items), the incumbent will be responsible for drafting all reports and information products of the ES/NFI programme. The incumbent will also support with project development, project proposals, donor reporting for ES/NFI and some ES/NFI operational aspects, as requested by the Project Officer (Shelter & Non-Food Items).

Core Functions / Responsibilities:

1. Provide context analysis and collect data regarding the gaps and needs from the field to support in proposal writing and annual report.
2. Support the development of relevant ES/NFI tools such as thematic assessments, distribution PDM Reports, beneficiary list, ES/NFI updates, alerts, factsheets, inventory etc.
3. Contribute to regular and timely donor reporting, and provide regular, complete, and concise tracking reports of the programme implementation to the Project Officer.
4. Conceptualize mission’s data from the field on bi-weekly basis and create factsheets, info graphs from it.
5. Support the development of project proposals and concept notes in line with donor priorities and ES/NFI Programme strategies in close coordination with the Project Officer.
6. Track and answer to information / data requests from IOM (IOM HQ and other missions) and external staff (OCHA, sector etc.) in coordination with the Project Officer.
7. Support the Project Officer in liaising with IOM Focal persons, humanitarian sectors and partners in order to plan and conduct field operations.
8. Provide support to logistical planning arrangements for ES/NFI responses related to specific field sites and interventions
9. Closely work and coordinate with the Logistics and Procurement Unit on procurement processes and delivery of ES/NFI project supplies. Participate in bidding processes and monitor the performance of the vendors/suppliers to facilitate timely response and delivery of good-quality goods and services.
10. Support with the training of ES/NFI Focal Persons and enumerators for implementation of ES/NFI’s new methodologies.
11. Support with the expansion of ES/NFI’s operation into additional states (Northern, Red Sea, Kassala, Gedaref, White Nile, Khartoum, and Blue Nile).
12. Any other duties assigned from the ES/NFI Project Officer.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, Migration Related Studies, Anthropology, or a Migration related discipline (e.g., Humanitarian Affairs, Development Studies, Political Science, International Relations, or a related field) or a related field from an accredited academic institution; or
• University degree in the above fields with two years of relevant professional experience.

Experience

• Demonstrated experience in project development, scientific or academic writing, routine reporting;
• Relevant experience with lOM/UN or another international organization is considered an advantage.

Skills

• Excellent research, writing, communication, and analytical skills; ability to prepare clear and concise reports; personal commitment, efficiency, flexibility;
• Ability to read quantitative findings from different data collection exercises and translate it into meaningful information and narrative;
• Knowledge of migration-related issues particularly with regard to the Middle East North Africa and Sub-Saharan Africa;
• Ability to present research findings to different pools of stakeholders (donors, governments, academics, practitioners, etc.).

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge in Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.