Resources Management Officer At International Organization for Migration

Position Title: Resources Management Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 13 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall guidance of the Director, Department of Resources Management (DRM), the direct supervision of the Senior Resources Management Officer (L3 Emergencies)/Head, DRM Emergency Support Unit (ESU) in Headquarters (HQs) and working in close coordination with

Manila Financial Services (MFS) Crisis Support, Regional Offices and Country Offices, the Resources Management Officer will support the ESU in managing the resources management functions of Country Offices in L3 emergencies.

Core Functions / Responsibilities:

1. Coordinate the resources management functions of Country Offices in L3 emergencies including but not limited to budgeting, financial management and reporting, procurement and human resources.
2. Advise Country Offices on resources management functions of declared L3 emergencies according to L3 procedures and guidelines and in interpreting the rules and procedures and resolution of difficult or sensitive situations. Provide audit support functions, guide Offices in answering related queries and assist in resolving complex matters.
3. Propose improvements on internal control mechanisms to ensure compliance with IOM regulations, rules and procedures, safeguard the Organization’s assets and prevent waste and fraud.
4. Review project budgets to ensure completeness and accuracy, with a view to seeking adequate coverage of shared staff and office costs and relevant risk management aspects, and ensuring funding availability for vacancies and staff contract extension.
5. Monitor the financial performance of projects to ensure expenditures remain within authorized levels; analyze variances between budgeted and actual expenditures and take action to resolve anomalies and unusual trends.
6. Facilitate preparation of donor financial reports and financial analysis of projects as well as programmes in accordance with IOM and donor reporting requirements.
7. Ensure appropriate coordination with Manila Supply Chain Unit (MSCU) and Legal Department (LEG) on high value procurement. Regularly evaluate the status of open commitments to ensure validity and timely delivery of goods / services in compliance with the Purchase Order (PO) and donor agreement.
8. Collaborate with the Human Resources (HR) Officer in ESU to regularly update the roster for resources management staff for surge capacity and assist with rapid short-term deployment particularly at the on-set of emergencies.
9. Contribute in reviewing relevant L3 emergency guidelines and Standard Operating Procedures (SOPs) and make suggestions for procedural improvements and assist in training resources management and programme support staff on relevant areas of resource management.
10. Draft management reports related to resources management for L3 emergencies including project burn rate, commitment status, staffing and HR matters and follow-up with relevant colleagues for further action.
11. Monitor and report on a periodic basis on the central emergency funding mechanisms managed by ESU.
12. Provide human resources support during the HR Officer’s absence and undertake resources management functions for DOE when needed.
13. Undertake duty travel to provide support to L3 emergencies in relation to resources management functions.
14. Perform other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Public Administration, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in administration and management of humanitarian assistance and complex/emergency programmes;
• Experience in liaison with governments and international agencies and solid experience with various donor requirements;
• Practical experience in IOM or an intergovernmental field-based organization in administrative and financial management, budget monitoring, cash management and internal control procedures; and,
• Previous work experience in the Middle East and North Africa is an advantage.

Skills

• Knowledge of finance, procurement and HR procedures and rules; and,
• High level of computer literacy, particularly experience in computerized accounting systems, software and procedures (SAP a distinct advantage).

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.