Resources Management Officer at International Organization for Migration

Position Title : Resources Management Officer

Duty Station : Kigali, Rwanda

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 09 June 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Within the Great Lakes region, cross-border trade is critical for economic growth and development. However intra-regional trade in Africa is constrained by limited infrastructure. To address this challenge, the EU-funded Action “Secure Cross-Border Social, Economic and Commercial Activities in the Great Lakes Region” will work towards strengthening the economic integration and social cohesion of the cross-border communities in of Rwanda and the Democratic Republic of Congo (DRC), through the implementation of an integrated border management approach, facilitated by improved infrastructure, including the construction of relevant border facilities comprising the One Stop Border Post (OSBP). This regional project with implementation sites in Rwanda and the Democratic Republic of Congo (DRC) is managed by the mission of Rwanda.

Under the overall supervision of the Chief of Mission Rwanda and direct supervision of the Head of Resources Management Officer (HRMO), and in close coordination with the Programme Managers, relevant Units at Headquarters (HQ) and Regional Office (RO) in Kenya, the successful candidate will be responsible and accountable for supporting the monitoring the budgetary, financial, human resources and administrative functions of the Regional project European Union – European Development Fund Project and other projects of the mission.

Core Functions / Responsibilities:

1. In liaison with relevant IOM Units, including RO Brussels, RO Nairobi and IOM Rwanda Resources Management Unit, carry out administrative, human resources, and financial management functions for the Regional project European Union (EU) as well as other projects of the Country Office.
2. Support the Head of Resources Management Officer (HRMO) in monitoring and financial management for the regional EU project activities and other projects of the mission, implementing partners, including the oversight of financial expenditure, accountability, and applicable internal controls in coordination with the HRMO.
3. Track and coordinate all financial reporting and follow up so that requirements are met in a timely manner including the submission of financial, interim and final reports as well as budget revisions of the EU project and other projects in accordance with IOM and donor requirements in close coordination with the HRMO.
4. Assist in forecasting cash flows according to project activities in the Country Office and implementing partners, and verify that funding is received in accordance with donor agreements.
5. Ensure that all payments are carried out in line with IOMs applicable policies and procedures, and expenses are incurred in line with the Country Office’s projectization plan; closely monitor and implement burn rates for the project.
6. Oversee Procurement and Logistics Unit, ensuring mission follows all valid instructions related to Procurement, Logistics and Assets management.
7. Ensure the maintenance of an up-to-date asset inventory system and ensure that all assets are reflected on inventory sheets.
8. Work closely with other internal functional units of the Country Office, and assist the supervisor in liaising with Implementing Partners, Donors, Government Counterparts and other stakeholders as required in the performance of the accounting function.
9. Serve as a Security Focal Point of the Country Office, in close coordination with UNDSS in Rwanda.
10. Train staff and implementing partners on IOM’s administrative/financial policies and procurement procedures.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;

• Experience with EU funded projects;

• Experience in handling Procurement and Logistics functions; knowledge of IOM procurement procedures and rules;

• Experience in preparing clear and concise reports;

• Experience working with international institutions and implementing partners; and,

• Experience as security focal person would be a distinct advantage

Skills

• Knowledge of IOM’s regulations, policies and procedures;

• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP an advantage; and,

• Knowledge of IOM accounting systems, software and procedures an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.