Resources Management Officer At International Organization for Migration

Position Title : Resources Management Officer

Duty Station : Bentiu, South Sudan

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 14 October 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Head of Resources Management (Head of RM), direct functional supervision of the Head of Finance in Juba and the administrative supervision of the Head of Sub-Office in Malakal. The successful candidate will be responsible and accountable for the administration and resource management functions of IOM Malakal sub-office.

Core Functions / Responsibilities:

1. Assist in monitoring and overseeing the day-to-day administrative, accounting, budgeting, treasury, personnel, procurement, logistics and other administrative activities in Malakal including the oversight of financial expenditure and accountability; undertake financial analysis of projects in the respective South Sudan Offices.
2. Forecast cash flows according to activities in Malakal and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.
3. Assist the Head of RM in preparing the annual budget for South Sudan, in coordination with the relevant Project Coordinators. Monitor the budget control process and analyze variances between budget(s) and actual expenditures of Malakal on a monthly basis and assist in the preparation of budgets for new projects.
4. Apply administrative and human resources policies, rules and regulations and make recommendations for resolving difficult or sensitive cases.
5. Assist in the drafting of guidelines and procedures to complement or to adapt the general instructions of IOM taking into consideration the volume of activity, staffing and the constraints and specific needs of Malakal sub-office, namely in the areas of general administration, finance, human resources, procurement and logistics.
6. Propose improvements in work methods and procedures, and train national staff in the relevant areas of accounting, finance, procurement and logistics. Identify bottlenecks and recommend action to resolve problems or correct errors and bring to the attention of the Head of RM any unusual trends.
7. Ensure compliance with general instructions of IOM and relevant permanent instructions for the mission.
8. Maintain appropriate internal controls to safeguard Organization’s assets, control cash and prevent fraud.
9. Undertake quality control checks on the requests for payment, purchase requests and other requests that will result in financial obligation as well as conduct regular surprise cash counts in Malakal sub-office.
10. Support and offer guidance to other units (programmes) on matters related to IOM administrative issues, local institutions and human resource with a view to increasing their effectiveness.
11. Work closely with other internal functional units of the Mission and other institutional counterparts/stakeholders as required in the performance of the accounting function.
12. Support the Head of Sub-Office (HoSO) in Malakal sub office to enable compliance with IOM’s policies and procedures and any donor specific requirements.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Commerce, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting and budgeting;

• Experience in liaising with governmental and diplomatic authorities as well as with international institutions;

• High level of computer literacy, in particular, experience in computerised accounting systems and software.

Skills

• Knowledge of human resources management an advantage;

• Ability to prepare clear and concise reports, supervise staff and coordinate with administrative activities;

• Knowledge of MS Office specifically EXCEL and IOM accounting systems, software and procedures a distinct advantage;

• Very good communication skills;

• Very good analytical, planning and organizational skills;

• Ability to work under pressure in a complex and fast-changing environment.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic and/or one of regional languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.