Resources Management Officer (Budget and Reporting) (P3) Juba, South Sudan At International Organization for Migration

Position Title: Resources Management Officer (Budget and Reporting)

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 28 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management, and in collaboration with relevant units at Regional Office (RO), Headquarters (HQ) and the Administrative Centres, the Resources Management Officer (Budget and Reporting) will be responsible and accountable for managing and coordinating the budgetary and reporting functions of the Country Office (CO) and its sub-offices.

Core Functions / Responsibilities:

1. Monitoring and overseeing the financial management for all activities in the CO, including the oversight of financial expenditure and accountability; undertake financial analysis of projects.
2. Prepare the annual budget for the CO, oversee budget control process, and analyze variances between budget and actual expenditures.
3. Coordinate with Programme Coordinators and the team in Programme Support unit in the preparation of budget for new programmes/projects ensuring proper coordination internally.
4. Coordinate and prepare donor financial reports in accordance with the International Organization for Migration’s (IOM) regulations and established procedures, in coordination with relevant units in MAC and HQ.
5. Provide advice and guidance to the Project Managers throughout the project cycle to ensure compliance with IOM’s policies and procedures namely in the areas of general administration, Finance and Human Resources (HR) and any donor specific requirements.
6. Initiate and undertake financial analysis for all project activities in the CO, bring any discrepancies to the attention of the Head of Resources Management, Programme Coordinators, and take action to resolve anomalies and unusual trends.
7. Ensure smooth functioning of programme related financial aspects and effective closure ofthe programme budgets.
8. In cooperation with the Head of Resource Management Officer and relevant Program Coordinators, coordinate and conduct trainings and capacity building for staff on budget and reporting related issues including but not limited to donor rules and regulations, internal policies, standard operating procedures, and regular monitoring.
9. Prepare the monthly staff projectization for international staff and ensure its accuracy and timeliness. Monitor and inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
10. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
11. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management, Logistics, Procurement, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, budget monitoring and financial reporting as well as accounting;
• Experience in finance, budgetary, procurement and administration on EU funded programmes;
• Experience in international institutions and knowledge of IPSAS and SAP is highly desirable;
• Previous work experience with specialized international agencies (UN Agencies, International Organizations, and International specialized NGOs), and in complex humanitarian operations at an international level;
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;
• Experience in supporting emergency or post conflict missions;
• High level of computer literacy, in particular, experience in computerized accounting systems and software; and,
• Previous experience in the region is an advantage.

Skills

• Knowledge of IOM/UN regulations, policies, and procedures;
• Demonstrated ability to work with minimal supervision and demonstrate a high level of initiative, perseverance, and professional commitment to achieve high-quality results;
• Demonstrated ability to train individuals, to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds;
• Familiarity with financial oversight and public administration; and,
• Knowledge of the IOM project management cycle is an advantage.

Languages

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.