Resources Management Officer (Grants and Compliance) At International Organization for Migration

Position Title: Resources Management Officer (Grants and Compliance)

Duty Station: Kabul, Afghanistan

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 30 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the

Senior Resources Management Officer (SRMO) and in close coordination with relevant Units at Headquarters (HQ) and the Regional Office in Bangkok, Thailand. The Resources Management Officer (Grants and Compliance) will be responsible and accountable for supervising and monitoring the budgetary activities of the Country Office and ensuring compliance with IOM’s Rules and Regulations as well as with any donor-specific requirements.

Core Functions / Responsibilities:

1. Provide first-line support, guidance and training in IOM Afghanistan, focusing on implementing Partners (IPs) in line with IN/284, with respect to IOM’s policies, processes and procedures relating to organizational support functions including but not limited to finance and compliance, human resources, procurement and logistics.
2. In line with the IOM policy on Fraud Awareness and Prevention Guidelines (IN/70), implement anti-fraud measures to safe guard the organization from processes and procedures that may lead to corrupt practices. Ensure close coordination with relevant units in the mission, Regional Office and Headquarters for development of systems and tools to be implemented and check that these systems and tools are aligned to IOM policies, rules and regulations.
3. In close coordination with Legal Unit, Office of the Inspector General and relevant units, trackand follow up on decision-making on cases of fraud and corruption committed by Implementing Partners and appropriate penalties to be applied.
4. Assist the RMO and Project Managers in developing the reports after verification of Subrecipients and Implementing partners Financial reports to ensure progress implementation of Narrative reports is verified.
5. Recommend interventions for capacity gaps arising from sub – recipients and implementing partners monitoring and reporting.
6. Provide technical guidance to IOM Afghanistan implementing partners on IOM budgetary management and financial compliance rules, as well as those of the relevant project donor.
7. In close collaboration with SRMO, Project Managers and the Monitoring and Evaluation Officer, assist in the development of an effective monitoring system and tools for all sub-recipients and Implementing partners.
8. Maintain a database of all grants documents, including copies of applications, contracts, and pertinent correspondence and ensure that copies are given to appropriate staff, Sub recipients and Implementing Partners.
9. Maintain and manage grant calendars for all sub-recipients and implementing partners for reporting timeframes and transfer schedules and provide timely reminders for Sub recipients and Implementing partners regarding due dates for reporting.
10. Recommend mechanisms to prevent fraud and corruption among IPs. Follow up on audit reports as impacting Compliance Unit, including on the implementation of audit recommendations. Report IP concerns and issues related to non-compliance of IOM policies, rules and regulations immediately to the direct supervisor.
11. Guide the Project Managers throughout the project cycle to ensure compliance with IOM’s policies and procedures and any donor-specific requirements and assist the SRMO to facilitate internal and external project audits.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in finance, accounting and administration in the humanitarian assistance and complex setting; or emergency programmes;
• Practical experience in IOM or an intergovernmental field-based organization and administrative and financial management, budget monitoring and internal control procedures;
• Experience in preparing clear and concise reports, supervising staff and coordinating administrative activities;
• Adapts financial, administrative and human resources practices to the requirements of IOM to facilitate the achievement of strategic objectives;
• Experience working with the implementing partners (IP);
• Experience in IP’s capacity assessment, Budgets and Fraud mechanism control;
• High level of computer literacy, in particular, experience in computerized accounting systems and software;
• Capacity to introduce adjustments to improve procedures and processes; and,
• Previous experience in the region an advantage.

Skills

• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of ERP systems is highly desirable; and,
• Advanced knowledge of Microsoft Office, especially Excel.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of English is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.