Risk and Compliance Coordinator ( Re-advertisement) – Maternity Cover at Plan International

Those who had applied to the prior vacancy announcement do not need to re-apply.

Role Profile

Functional Area (job family/role type) Internal Audit

Reports to: Risk and Compliance Manager

Office location: Nairobi

Travel required: 50%

Geographical scope of role: Country

Effective Date: March 2020

Grade: C2

About the organization

• Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our Global Strategy

• Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
• Plan International Kenya (PIK) has approximately 38 years of experience in implementing its programme. Currently PIK mainly operates in nine geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay and Kisumu.

Plan International Kenya Strategy statement

• Plan International Kenya’s strategic goal in the next five years is to end both teenage pregnancies and sexual and gender-based violence. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 3 million (tbc) girls and Young Women over the period of the strategy 2021-2025 and to reach an additional beneficiary through its interventions.
• Plan Kenya’s redefined strategy represents a strategic shift in focus. The Department leads operationalization of the new program strategy and its focus on gender equality and the empowerment of girls and youth as agents of change.
• The Internal Control function is part of the second line of defence in the three lines of defence model, supporting the implementation of effective risk management through monitoring the functioning of the country’s internal controls to ensure that these comply with organisational standards, policies, procedures and guidelines.

Role Purpose

• The role reviews systems, procedures, policies, and controls to ensure they facilitate the achievement of overall goals and objectives of the country office resulting in process improvements. The role will also support RCM in coordinating the country self- assessment process, compliance and assessment and management of the country risk processes.
• management scope, reporting lines, key relationships

Direct reports – none

Physical Environment

This post is based in Nairobi, Kenya, which at present is a normal operational environment.

However, the post-holder must be willing to travel at least 50% within the country.

Accountabilities

Internal Control 30%

• Help the RCM in assessment of existing internal controls, systems and processes in the country for their adequacy and effectiveness and advise and supports management in their strengthening
• Through various assignments, identify new controls in line with the ever changing business operations and systems, technology, organizational policy and procedures and Plan’s ways of working;
• Carry out audit assignments in line with the International Standards for the Professional Practice of Internal Auditing
• Clearly document review work in audit working papers ensuring that the evidence is sufficient and appropriate to support the opinion or conclusions provided.
• Provide well written reports to the RCM on the various reviews completed, risk exposures, effectiveness of mitigating actions and make recommendations.
• Performs reviews and investigations as assigned in line with the stipulated methodology and Counter Fraud Unit timelines.

Donor Compliance and Audit 30%

• Provide training and ongoing support to relevant stakeholders including Grant funded project team members, Plan field offices and partners on understanding donor financial compliance, identifying financial risks and other best practices related to financial management and ensuring compliance requirements are understood and adhered to at all levels.
• Supports RCM to provide oversight of compliance to donor procedures and requirements throughout the project cycle, from start-up, implementation and closure by conducting regular audits at appropriate stages of the project.

Partner Risk Management 15%

• Monitors whether appropriate due diligence is carried out on all potential partners, including financial capacity assessment and anti-terrorism screening.
• Monitors actions taken to address weaknesses identified through partner due diligence
• Coordinates/performs partner audits to ensure compliance with donor and Plan rules and regulations

Risk Management 15%

• Support the RCM in evaluating the risk management processes and reporting of key risks including follow up and reporting of the legal and regulatory risks and exposure.
• Support the RCM in implementing the anti-fraud and anti-corruption policy in the country.
• Support the RCM in capacity building to ensure that there is adequate knowledge awareness among staff members on matters to do with risk management, fraud, internal controls and global management standards.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)-5%

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;**
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme Strategy, development and Innovation department; **
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. **
• Any other duties as assigned by the Risk and Compliance Manager 5%

Technical Competencies

• Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
• Creating a climate of trust inside and outside the organization by being open, honest and transparent. Holding myself and others to account for decisions and impact on others. Doing what I say I will do. Working effectively with others, inside and outside the organization, including sponsors and donors. Actively supporting colleagues, helping them to achieve their goals. Coming together with others to create and implement solutions in teams, across Plan International, with children, girls, young people, communities and our partners.
• Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential.
• Understands PLAN International’s purpose, priorities, values and approaches in our work context, adhering to relevant policies, processes, practices and standards and being pro-active in continuing technical and professional development.

Business Management Competencies

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

Essential

• At least 5 years’ experience in internal audit or related experience
• Good analytical skills
• Good interpersonal skills (open minded, pragmatic, diplomatic)
• Ability to remain calm and positive under pressure and in difficult situations
• Ability to negotiate, persuade and influence
• Good listener with strong advisory skills
• Excellent communication skills (writing and speaking skills)
• Familiarity with Microsoft Word, Excel and PowerPoint
• Organized, methodical and meticulous.
• Project management skills

Languages required

• Excellent written and verbal communication skills in English

Desirable

• Professional qualification in accounting/auditing
• First-hand experience and knowledge of working in development sector
• Familiarity with project management and development sector donor requirements e.g. USAID, ECHO, EU,DFID, DFAT, UN etc
• Knowledge of [country} legal and regulatory environment
• Understanding of Risk Management concepts
• Facilitation and coaching skills.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.