Roving Area Manager At Relief International

Terms of Reference (TOR)

Position: Roving Area Manager

Location: Roving between Longechuk, Maiwut, Ulang, Jikmir field offices

Reports to: Country Director

Duration: 12 months with possible extension

Direct Reports: Area Coordinator (x4)

About RI

Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

SCOPE OF WORK

The Roving Area manager oversee Relief International’s humanitarian assistance response efforts in Longechuk, Maiwut, Ulang and Jikmir, providing management guidance to ensure high quality, effective and efficient programming within the designated Areas. As RI’s most senior representative in the field, the Roving Area manager must come with a senior leadership profile with a proven track record in managing emergency and refugee programming. The successful candidate must be well organized and able to represent RI to partners, including beneficiaries and donors. The Roving Area manager must be able to handle sensitive, complex issues in a diplomatic way and ensure RI’s mandate, policies and deliverables.

ROLES AND RESPONSIBILITIES

Representation

• Develop a sound understanding of Relief International and its programs in South Sudan for both refugee, host community settings and designated areas.

• Establish, develop, and maintain effective, professional relationships with local leaders, local authorities, UN agencies, international and local NGOs, and other relevant actors / stakeholders.

Security

• Assume overall responsibility for the security and safety of program staff and assets within the area of operation in close collaboration with the Country Director and Security Manager

• Consistently and proactively monitor/assess the safety and security of the area, promptly reporting concerns or incidents to the CD and Security Manager, and liaising with other external parties as required to maintain/enhance the security environment.

• Ensure that all staff is adequately trained in the use of all communications equipment.

• Maintain a well-documented emergency response procedure that all staff can follow.

• Ensure compliance with Relief International’s safety and security SOPs.

• Ensure field concerns and challenges are brought to relevant stakeholders.

Program Coordination

• In collaboration with technical coordinators, provide leadership and direction to the field program teams for the development and implementation of programs activities to ensure that program targets are met and communicate any challenges or difficulties encountered in implementation to the head office in a timely manner.

• Work with the support teams (HR, Finance, and Operations) to ensure that program teams receive optimal operational support for program implementation.

• Support development and maintenance of effective and efficient oversight, support, quality control and reporting systems and processes.

• Identify gaps in existing programs and work with the program managers and technical coordinators to develop innovative approaches and mechanisms to address them

Staff Management

• Supervise and provide direction to Area Coordinators in all designated locations

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. Resolve staff conflicts and concerns in a timely manner.

• Promote the team diversity, integration to the local context, continuous staff capacity building and training.

• Assist in Implement/maintain of the national staff personnel policy manual.

• Implement/maintain system for regular staff evaluation, and standard procedures for new position posting, interviewing, and applicant selection in line with Relief International and donor requirements.

• Promote and monitor staff care and well-being.

Budget Management

• Oversee all field level budget expenditures in collaboration with the Area Managers and ensure they are compliant with RI and donor regulations.

• Implement and maintain verifiable internal financial controls in line with the policies and procedures.

• In collaboration with technical coordinators, monitor budget spending in line with the spending plans and develop remedial plans where necessary to ensure budgets are optimally utilized.

• Support financial reporting, including monthly Budget vs Actual reviews

• Inform senior management of changing budget needs, and participate in budget development and revision processes

Operations Support

• Ensure smooth operation support to program activities in designated areas, including procurement, stock and asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment).

• Support and ensure operation team works effectively with other units to improve planning such as procurement and movements planning and a rational resource utilization.

• Undertake periodic system reviews of procurement, fleet, asset, warehouse/inventory, suppliers and vendor contracts and communication systems to identify areas for improvement and compliance with RI global systems.

• Review key operation performance indicators and take appropriate action support in achieving the set objectives.

Qualifications and Requirements:

Proven experience in area management with bias towards field operations and security management.
Experience with UNHCR, BPRM, UNICEF and WFP donor rules and regulations will be an added advantage.
This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment working with multi cultural teams
Creativity, flexibility, and strong work ethic required
Minimum of 5 years’ professional experience in area of program management in conflict settings
Excellent interpersonal, communication skills and liaison experience, dealing with local authorities, donors, partners, program participants communities
Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently.
Excellent time management skills and resourcefulness with strong attention to detail
Previous experience in South Sudan desirable.

Living Conditions/Environmental Conditions

This position is based in the field location (Longechuk, Maiwut, Ulang, Jikmir, based location to be determined collaboratively), South Sudan with regular travel to Juba and offers an opportunity to join a diverse and open workplace, with a team committed to inclusion, innovation, and personal development. We also offer:

Accommodation is field based in a shared compound in rural South Sudan, and Juba between movements
6-week R&R cycle with a financial contribution towards the R&R costs.
Very competitive compensation, Danger Pay and daily post differential among other benefits.
Access to RI’s award-winning learning management system with a wide menu of training resources, and internal/external training courses.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.

We value: