Senior Business Analyst, P4, Budapest At UN High Commissioner for Refugees

Organizational Setting and Work Relationships
The Senior Business Analyst is a leading professional who is expected to deliver new insight and lasting business value by leveraging the many systems and analytics business opportunities offered by cutting edge technology. The incumbent will lead end-to-end integration and proactively manage updates from a business transformation leadership perspective, utilizing skills and knowledge of the relevant area.
The incumbent leads client-facing design sessions and related change management for the on-going renovation of work practices, their streamlining and simplification; to do so, liaises with all relevant stakeholders to document procedures, brings awareness of procedure changes, and supports process reconfiguration to help transform the Organization from a largely transactional model to a strategic business partner for field operations and senior management.
S/he will be working closely with all relevant stakeholders to enhance the use of state of the art technology within the Area of Responsibility (AoR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Define functional and technical solutions for new or amended technologic services, procedures or systems to meet the defined business use cases.
– Ensure end-to-end integration of business processes across systems within the AoR.
– Ensure continuous systems’ support through UNHCR’s governance model, including managed service providers.
– Undertake quality assurance of delivered work from a functional perspective (Functional testing, Integration testing, Business Process testing and User Acceptance Testing), managing Sandbox and Production environments in accordance with UNHCR’s governance model.
– Build strong business relationship with all stakeholders with respect to applications within the AoR.
– Coordinate business analysis of how systems and analytics can be used to improve its value as a strategic partner for field operations and senior management.
– Conduct quality funding analysis in a structured manner for expedited and more comprehensive outputs.
– Identify and analyse funding gaps and surpluses in a systematic way so that necessary resource allocation decisions can be made by the senior management on time.
– Coordinate business analysis and implementation of configuration proposals for systems within the AoR that minimize complexity, simplify processes and streamlines management procedures.
– Provide expert advice on complex system design issues, including how system configuration and use of analytics can help achieve targets and key performance indicators and benchmarks, etc.
– Provide enhanced analytics (AI, Machine Learning, etc.), expertise and reports to UNHCR senior management, e.g. on key business driver insights and performance indicators.
– Coordinate change management for work practice renovation initiatives supported by the systems within the AoR.
– Establish and analyse benchmarks within the AoR with those of comparable humanitarian organizations.
– Interface with the relevant counterparts and business process owners to prepare and test regular updates to the system within the AoR, including monitoring that all licensed capabilities are fully applied at all times.
– Build capacity for relevant business process owners to be aware of and prepared to use new or updated system capabilities.
– Build capacity, in liaison with GLDC, for relevant business process owners to develop and publish timely end-user training materials, e.g. short videos, for all future system updates and business innovation initiatives within the AoR.
– Undertake and lead relevant system testing, coordinate and liaise with all levels of system support.
– Prepare and develop user-friendly and cost-efficient technologic tools and business requirements within the AoR; lead in the documentation of business requirements and later in updating related operating procedures and/or training materials.
– Manage and provide advice on basic security features, system roles and responsibilities as well as audit reports.
– Conduct report writing and report maintenance, set up actionable dashboards to meet the requirements of (regional) partners and their clients.
– Negotiate and prioritize business requirements with stakeholders.

– Lead risk assessments and discussions with team(s) to proactively manage risks and seize opportunities impacting objectives. Ensure that risk management principles are integrated in decision-making both at strategic and operational levels. Allocate resources for planned treatments with resource requirements in Strategic Plans. Ensure that risks are managed to acceptable levels and escalate, as needed. If a Risk Owner, designate the Risk Focal Point and certify that the annual risk review is completed and ensure that the risk register is updated during the year, as needed.
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P4/NOD – 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education
International Relations Information Technology; Business Administration;
Economics; Social Science; or other relevant field.

Certificates and/or Licenses
Business Analysis;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Minimum 7 years of relevant experience at the professional level as a business analyst or program manager in international organizations, public or private sectors, of which at least 6 years should be in an international capacity directly relevant to the functions of this position. Documented relevant work experiences as a business/system analyst. Involvement in systems integration, implementation and related management and organizational change management initiatives in an international or multinational environment, with specific ERP or similar complex system management experience in at least one recent deployment project, preferably within the UN system or international public organization.
Good knowledge of procedures/processes and exposure to provision of support services in an International Organization, preferably specific to configuration and maintenance in a UN or international public organization. Involvement in the analysis, design development and testing of system configurations. Excellent communication, interpersonal and negotiating skills and the capacity to communicate complex technical issues in layman’s terms. Very good working knowledge of standard desktop tools such as MS Office suite and proven capability to learn new software tools. Good knowledge of the UN rules/procedures and processes. Experience in learning/training activities.

Desirable
Extensive knowledge of ERP systems, including formal training or certification. Experience in business processes analysis and streamlining in the UN using CM applications.

Functional Skills
IT-IT Robotic Process Automation (RPA)
MG-Business Process Innovation
MG-Business Process Re-engineering (BPR)
MG-Change Management
MG-Project Management
CL-Programme/Project Mgmt (formulation, implementation, programme cycles and reporting)
DM-Data Collection and Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

For this essential position, UNHCR requires a skilled senior business analyst who can liaise with multiple stakeholders: senior leaders and colleagues across the Divisions of DFAM, DESS and DSPR, internal and external technical colleagues, as well as a diverse end user community. S/he must have a deep understanding of their business processes (finance, supply chain, project costing, grant accounting, budget management and business intelligence reporting etc) to support these Divisions in their journey to continuously innovate and enhance their systems and business processes.

Furthermore, the candidate must be able to demonstrate abilities and proven experience in:
– Proactively building and maintaining strategic relationships with key business partners, leading to demonstratable impact on business objectives for the following Area of Responsibility (AoR) platforms:
– Oracle ERP and SCM Cloud (Finance, Supply Chain, Project, and Grant Management)
– Oracle OTM (Transportation Management -Shipment Tracking)
– Oracle Unifier Cloud (Facilities Management)
– Oracle PAAS Platform (Extensions and BI Reporting)
– Implementing, rolling out and/or managing of any of the systems in the Area of Responsibility.
– Supporting business in transitions to SaaS/Cloud technologies in the Area of Responsibility.
– Defining functional and technical solutions for new or amended solutions in the Area of Responsibility, that will meet the defined business use cases for the Divisions of DFAM, DESS and DSPR.
– Providing expert advice on complex system design issues, including how system configuration and use of analytics can help achieve targets and key performance indicators and benchmarks, etc.
– Ensuring end-to-end integration of business processes across systems within the Area of Responsibility and other areas by liaising with other analysts.

Required languages (expected Overall ability is at least B2 level):

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Desired languages

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Operational context

Occupational Safety and Health Considerations

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position

This role will be part of the ERP team within the Business Relationship Management section of DIST. This role will identify and provide requirements to cross-cutting initiatives associated with the support, implementation and enhancements of the ERP systems and processes. This role will report to the Chief Business Relationship Officer for the section, who is also the business relationship officer for the UNHCR Business Transformation Programme.

UNHCR has completed the Business Transformation Programme (BTP) with the goal to explore and implement new ways of working, address key business pain points and increase capabilities by leveraging modern tools and cloud technologies to support UNHCR’s back-office processes. The next phase of this journey is the stabilization as well as identifying new innovations and improvements of the platforms and therefore, elevating the UNHCR’s credibility, efficiency, and effectiveness.

The ERP landscape is made up of multiple cloud platforms with various integration points between platforms and business processes resulting in various stakeholders to consider in process and solution design. Key
Cloud Platforms in the ERP landscape include Oracle, Workday, BOARD and Salesforce.

The Senior Business Analyst (ERP – Finance Supply Chain and Contribution Management (FSCM)) is principally responsible for ensuring the needs for the Divisions of DFAM, DESS and DSPR are documented into functional and non-functional requirements that result in innovative ICT solutions that support their business objectives. The incumbent will be working closely with key stakeholders in the Bureaux and Divisions, Solution Engineers, functional and technical workstream leads, and Project Managers. This post is key to the ability of DIST to fulfil its mission to provide timely and effective solutions and systems development and support. This role is principally focused on project work within the ERP area. However, the incumbent is expected to provide support and expertise, on occasion, to business-as-usual teams for smaller change requests, as well as advise on the integration of new cloud solutions.

The role will be required to facilitate workshops, gather requirements, and create user stories.

Living and Working Conditions

Budapest is a category H Duty Station. All modern conveniences are available including international schools.

Additional Qualifications

Skills

IT-Business Analysis (BA), IT-ERP (Enterprise Resource Planning) Functional Knowledge, IT-IT Applications Development Lifecycle Methodology, IT-IT Business Relationship Management, IT-IT Project, Program or Portfolio Management, SC-PeopleSoft Supply Chain Management

Education

Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Information Technology, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Social Science

Certifications

Certified Business Analysis Professional – Other

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Leadership, Managing performance, Managing resource, Organizational awareness, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2023 Part B – October 2023

Additional Information

Functional clearance

This position doesn’t require a functional clearance