Senior Coordinator Supply chain At International Rescue Committee

The Senior Supply Chain Coordinator is a key position for the success and execution of quality programs. IRC defines supply chain as the systems and functions vital for the efficient and qualitative implementation of programs. It includes purchasing, supplies, logistics, inventory management, property and asset management, as well as vehicle fleet management.

The Senior Supply Chain Coordinator, reports directly to the Deputy Country Director, is part of the Field Implementation team of the country program, leads a team of 8 people, 4 of whom are under their direct supervision and 4 in technical supervision, spread over 05 sites. The position is responsible for defining the strategy and organization, planning, implementation and monitoring of supply chain activities at country level, in compliance with IRC standards and taking into account the requirements of donors.

In addition, takes part in defining the strategy and setting up local partnerships for the country program.

Key Responsibilities

1. Strategy and Organization

The Senior Supply Chain Coordinator is responsible for defining the strategy, capacities and organization of the supply chain vital to support the implementation of the program, for regular projects as well as for emergency interventions.

The SCC participates in the definition and implementation of partnerships with local actors in the Program.

2. Supply Chain planning

The SCC is also responsible for planning and supervises all activities in the logistics chain, in collaboration within internal partners (Field coordinators, etc.) and external.

Supply chain planning consists of the following components: procurement plans, warehousing plans, transportation plans, staffing plans, distribution plans and training plans.

3. Supplies management

The Senior Supply Chain Coordinator is responsible for developing the country’s purchasing and supply strategies. The Senior Supply Chain Coordinator ensures that all country program procurement needs are met, in accordance with IRC standards and procedures, and donor requirements and local and international regulations.

4. Inventory management

The Senior Supply Chain Coordinator supervises all country program inventory and warehouse operations, the application of IRC procedures and standards, donor requirements and local regulations.

5. Asset management

The Senior Supply Chain Coordinator leads the application of the IRC’s country program asset management policies and procedures. The Senior Supply Chain Coordinator lead all aspects of the administrative, financial, capital and operational management of assets, real estate and valuables, in accordance with IRC and donor rules and regulations and local regulations.

6. Fleet Management

The Senior Supply Chain Coordinator oversee and coordinate all IRC vehicle and transport fleet activities in the country. The job holder must ensure that all operations of the IRC fleet are carried out in accordance with IRC standards and procedures relating to vehicles, particularly in terms of supply of vehicles and generators, movement of vehicles, their maintenance and reports, donor requirements and local regulations.

7. Compliance and ethics

The Senior Supply Chain Coordinator is responsible for identifying and analyzing the risks of non-compliance of supply chain processes with regard to IRC procedures and standards, implementing controls, and identifying red alerts. In connection with all processes, to implement corrective action plans for internal and external audit, and to ensure that all activities in the supply chain are conducted in an ethical manner. They are also responsible for ensuring that donors’ requirements in terms of logistics management are known and applied in all operations.

8. Staff Performance Management and Development

The Senior Supply Chain Coordination manages his team including recruiting, mentor, evaluating, developing, and retaining talent. So he must:

Ensure excellent hierarchical management of team members, in particular by setting objectives and work plans and by coordinating regular individualized and planned meetings (1:1).

Build a supervisory environment, focused on individual and team results, that emphasizes the importance of learning, efficiency, accountability and willingness.

• Communicate regularly with staff and promote positive conflict resolution among team members.

• Promote constructive and congenial partnership between program staff and operational support staff.

9. Financial Management

The Senior Supply Chain Coordinator works in close collaboration with programs and finance at the national level for the preparation and revision of budgets and the monitoring of operational costs. They ensure that the payment terms of suppliers are respected. They ensure that country reports are submitted on time and assists in data analysis at the national level.

Job Requirements

Qualification: Bachelor’s degree or its equivalent in the fields of supply chain, logistics, business administration or a related field.

Work Experience: 5-8 years of international work experience in a supply chain operations leader role with developing a team, with exposure to sophisticated contexts. Demonstrated capacity in humanitarian emergency response is needed.

Experience in the medical supply chain is an asset.

Demonstrated Skills and Proficiencies:

• Demonstrated success as a supply chain leader in all subject areas within the supply chain, and strategy definition, implementation and monitoring.

• Leader able to formulate and implement a vision, to adhere to ideas and to empower around common objectives, to support organizational change.

• Possessing excellent interpersonal skills and the ability to develop positive relationship with both internal and external partners

• Strong financial and analytical leadership skills

• Excellent training and supervision skills

• Able to work effectively in a strongly matrix structure, in several cultures and organizational units

• Credible written, presentation and verbal communication skills; ability to convey information effectively in English and French

Returning National Candidates: IRC strives to attract, empower and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the IRC has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply.

Standard of Professional Conduct:

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way Code of Conduct which are Integrity, Equality, Service, and Accountability. In accordance with these values, IRC operates and implements policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Diversity, Inclusion and Gender Equality

IRC acknowledges and honors the fundamental value and dignity of all individuals. We are an Equal Opportunity Employer and consider all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, marital status, veteran status or disability. IRC is also committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other encouraging benefits.

CVs to be submitted in English or French

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.