Senior Driver, LICA-3, Bangkok, Thailand AT UNOPS

South East Asia and Pacific Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.

In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Background – Job Specific

Under the guidance and direct supervision of the Administrative Assistant, the Senior Driver’s main goal is to transport clients in a comfortable, safe and timely manner. He/she should have a valid driver’s license and a clean driving record with no traffic violations. He/she also promotes a customer service-oriented approach consistent with UNOPS rules and regulations.

Functional Responsibilities

Duties and responsibilities

Reporting to the Administrative Assistant, the Senior Driver is responsible for the following:

1. Provision of Safe, Timely and Comfortable Transportation

• Drives office vehicles for the transportation of authorized personnel to and from work location as may be required.
• Delivery and collection of mail, documents and other items;
• Meet official personnel at the airport (when required) and transport them to designated locations.
• Ensures that the steps required by rules and regulations are taken in case of involvement in accident;
• Abide by the country’s traffic rules
• Abide by United Nations rules and ethics concerning safe driving and security procedures
• Ensures timely submission to and pick up of visas from embassies

2. Vehicle Management

• Keep the vehicle clean and in good condition
• Abide by the UNOPS, UN Department of Safety and Security (UNDSS) rules and regulations in traveling especially in Outstation Area.
• Further adhere to the Speed limits etc. as stipulated by the Thai Traffic authority
• Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc.,
• Performs minor repairs and arranges for other repairs and ensures that the vehicle is kept clean;
• Logs official trips, daily mileage, gas consumption, oil changes greasing, etc.;

3. Administrative Support

• Accurately tracking validity of official identification, travel documents (such as UN Ground Passes, UN Certificates, UN Laissez Passer, Visa etc.) for personnel and reminding personnel when they need to renew;
• Effectively supporting Asset management activities (physical verification of assets, tagging and capturing of new assets);
• Accurately and timely documenting all paper-based invoices (received at the reception) and sharing them, (in a timely manner), with relevant focal points for their certification;
• Manage small office supplies.
• Raising Requests for payments (RFQs) for recurring payments.
• Support in updating the personnel attendance register for Thailand office.

4. Expectations

• The Senior Driver is to ensure safety of personnel as well as the vehicle being driven. The Senior Driver is required to fully adhere to the rules and regulations of UNOPS, UNDSS and other statutory regulations in executing his/her day to day activities.
• The Senior Driver is required to maintain all the record books / log books and keep their vehicles in a good condition.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• Minimum secondary education qualifications is required.
• Training/certification in a basic vehicle maintenance and repair course is an asset.
• Valid Driving License is required.
• High School diploma with 50% reduced years of required experience may be considered for qualified female applicants.

Work Experience

• A minimum of three years of regular professional Driver experience preferably in an international organization is required.
• A safe driving record is required
• Knowledge of locations in Bangkok and routes to other main places in Thailand is required
• Knowledge of local driving rules and regulations is required
• Skills in minor vehicle repairs are assets.
• Administrative support services experience is an asset.

Language

• Full working knowledge (fluency) of English and Thai languages is required.

Contract type, level and duration

1. Contract type: Local Individual Contractor Agreement (LICA)
2. Contract level: ICS 3 / LICA 3
3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The position is open for application only for Thailand nationals or with valid residence.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.