Senior Finance Assistant At ASEAN Coordinating Centre for Humanitarian Assistance

Job Description and QualificationS

Job Title: Senior Finance Assistant

Division: Corporate Affairs

Position Location:Jakarta, Indonesia.

Reporting to: Finance Manager/ADR

Supervising: N/A

Duration: One year with possible extension.

Vacancy Closing: 15th March 2023 at 11:45 pm Jakarta time.

Broad Statement of Function

1. Support Finance Unit in daily utilisation of ERP System (Microsoft Dynamics Business Central);
2. Support Finance Unit in cash and bank transactions;
3. Provide and carry out activities pertaining to day-to-day function in line with financial rules and regulations of the AHA Centre and/or partners’ guidelines;
4. Support Finance Unit;
5. Carry out any other duties as tasked by the Finance manager / ADR.

Primary Responsibilities

1. Support Finance Unit in daily utilisation of ERP System (Microsoft Dynamics Business Central)
2. General transactions such as payment, cash and banking transactions, and journals;
3. Provide clarification and some training on the ERP enquiries to other staff members;
4. Audit System in ERP to ensure the accuracy of figure in the finance module;
5. Other related areas/functions.
6. Support Finance Unit in cash and bank transactions (as backup)
7. Prepare and Review bank transfer instructions for all payments through the electronic banking process;
8. Perform cash deposits and withdrawals;
9. Administer petty cash;
10. Liaise with the bank for payment instructions, foreign exchange dealings, the status of transfers (incoming and outgoing transfers) and other banking-related matters;
11. Ensure that the correct authorisation level for cash and banking processing is attained;
12. Ensure that the cash and bank books are updated daily;
13. Perform cash count and cash reconciliation at the end of each week;
14. Prepare monthly bank reconciliation reports.
15. Provide and carry out activities pertaining to day-to-day function in line with financial rules and regulations of the AHA Centre and/or partners’ guidelines
16. Carry out financial policies & procedures and accounting practices in line with the finance & administrative rules and procedures as adopted by the AHA Centre and/or partners;
17. Ensure that all financial procedures follow principles of good governance while ensuring speedy delivery of services in the context of an emergency operations organisation;
18. Responsible for inputting banking transactions into a computerised finance management system and ensuring its accuracy and timeliness;
19. Ensure all cash and banking transactions carry the appropriate level of supporting documentation;
20. Compile source and supporting documents for all transactions;
21. Ensure hard copies and soft copies of financial data are adequately filled and computer data is backed up weekly;
22. Sharing finance information with other finance colleagues.
23. Support Finance Unit
24. Prepare receipt and invoice;
25. Update receipt and invoice listing;
26. Assist Finance Officers in preparing accounting vouchers when requested;
27. Provide support to Finance Unit on the daily implementation of Ms Business Central;
28. Provide support during year-end closing and project closing by printing/copying and checking supporting documents;
29. Provide support during the audit;
30. Assist Finance Manager in monitoring the implementation of the AHA centre Funds and/or Project Funds and managing financial resources from Partners;
31. Support AHA Centre emergency response operations, including field deployment and/or staffing the Emergency Operations Centre (EOC).
32. Carry out any other duties as tasked by the line manager.

Job Qualification

Education

• Minimum Bachelor’s Degree in one or more of the following disciplines: Finance and/or Accounting or relevant subjects.

Experience

• At least three (3) years of experience with a proven track record as an accounting, ERP and finance assistant and sound exposure to ERP systems;
• Must have experience working at least four (4) years with the Microsoft Dynamics Business Central software or Similar in a government, int’l organisation sector;
• Require advanced Microsoft Excel skills to analyse and process data and data analysis for bank reconciliation with all the excel formulas and logic in accounting concepts;
• Exposure to relevant activities dealing with various international organisations, related institutions and/or inter-governance sectors;
• Must be able to communicate in English.

Competency Profile

Core competency

1. High integrity and conscientiousness;
2. Ability to multitask and work independently under pressure;
3. Ability to work with deadlines in accordance with set priorities;
4. Good composure;
5. Ability to project professionalism;
6. Ability to work harmoniously in a multi-cultural setting as a team member;
7. Well-organised, flexible, and able to respond to the challenges in supporting diverse people and programmes, specifically in demanding situations.

Technical Competency

1. Experience in using Microsoft Dynamics Business Central;
2. Sound knowledge in the application of generally accepted accounting principles and IPSAS;
3. Sound computer skills, including the ability to operate spreadsheets and word processing.
4. Exposure to disaster emergency response operations;
5. Good regional and international awareness of developments in disaster management is an advantage;
6. Good command of oral and written English;
7. Good communication skills.

Application Process

The AHA Centre urgently invites the best, most talented and highly motivated individuals from the ASEAN Member States to apply for this position. We encourage female candidates to apply.

Before the closing date, please submit your application to human.resources@ahacentre.org, highlighting your suitability and potential contribution to the position, together with a detailed CV, certified true copies of educational certificates obtained and completing the AHA Centre Application Form, which can be downloaded at www.ahacentre.org/opportunities.

Please ensure that the total size of your email, including attachments, is no more than 5MB.

Please indicate the name of the position you are applying for in the subject of your email. Incomplete applications will not be considered. The selection panel’s decision is final; only shortlisted candidates will be notified.

Your application will be assessed on your ability to demonstrate or have the potential to develop the required skills, knowledge, experience, and qualifications to perform the role proficiently. Relevant examples and accomplishments will strengthen your application. For more information on the AHA Centre, please visit www.ahacentre.org

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