Senior Grants Compliance Manager at War Child Canada

Position Title

Senior Grants Compliance Manager

Location

Permanent work from home arrangements

Reporting

Vice President, Finance & Operations

Contract

Permanent

Background

War Child Canada is a registered Canadian charity based in Toronto that works with war-affected communities to help children reclaim their childhood through access to education, opportunity, and justice. War Child Canada has over 15 years of experience working in communities in conflict and post-conflict zones. All work is implemented in direct partnership with local communities, local NGOs and other stakeholders using a child-centered approach. War Child Canada works in Afghanistan, Iraq, Uganda, DRC, Sudan, and South Sudan.

Position summary

The Senior Manager, Compliance leads the Grants team at War Child Canada to effectively manage donor agreements and management of multi-year country-level budgets and spending. Additionally, the Senior Manager, Compliance is responsible for the development of new restricted budgets, maintaining oversight of all restricted funding, provides analysis, strengthens grant management and compliance systems and oversees grant reporting in close co-ordination with grant, finance and program staff.

Responsibilities

Restricted funding oversight and analysis

· Maintains oversight of all restricted funding and conducts multi-year analysis including cost recovery to strengthen War Child Canada’s programming and operations, in accordance with growth plans and country strategies.

· Manages and maintains oversight of all cost-share obligations.

Project Compliance and Audit

· Responsible for contract and project administration, ensuring proper record keeping for all donor contracts, reporting, close-outs and donor audits.

· Ensures grants and allocations are implemented in compliance with relevant donor contracts and War Child Canada policies, regulations, and allowable costs.

· Responsible for the review of donor agreements and contracts with the International Programs Team

· Responsible for communication of donor requirements to country office and HQ teams.

· Oversees sub-granting including compliance, implementation, and close-out of sub awards.

· Closely monitors project spending and cost allocations, liaising with finance and program staff as needed on project audits and recovery management.

· Oversees War Child Canada’s partnership management cycle including pre-award assessments, partnership agreements and other relevant documents, ensuring compliance with grant agreements.

· Oversee the successful coordination and completion of donor and country office audits

· Establish internal audits in country offices

· Carry out periodic field level financial reviews

Grant Reporting Oversight

· Oversight for the submission of accurate financial reports for all grants in coordination with grant, finance and program staff, ensuring financial reports align to narrative reporting

· Oversees the timely submission of payment requests to donors, tracking all restricted revenue and collection of donor revenues.

Country Budget Development and Oversight

· Works with country offices and head office staff to manage, monitor and reforecast country-level budget projections and spending.

· Maintains a complete overview of all restricted funding including multi-year projections and pipeline tracking, in coordination with other finance and program staff.

Systems Strengthening

· Strengthens War Child Canada’s Grant Management framework, structure and processes including the design and development of procedures, budgeting, and grant management tools.

· Supports the development of organizational systems and policies to ensure project compliance and consistent application with donor rules and regulations.

· Build financial capacity across the global organization through mentoring, training and support

Project budget development and narratives

· Oversees the development of new project budgets and budget narratives for grant funding aligned to donor requirements, in accordance with long-term country projections, cost-share obligations and cost recovery requirements.

Qualifications

Education

· Degree in finance, accounting, business, public administration, or relevant subject.

Experience

· Minimum five years financial management experience of restricted donor revenue within an NGO, charitable or non-profit organization, preferably an international organization.

· Experience in negotiating, implementing, and closing contractual obligations with government and institutional donors.

Knowledge and Technical Skills

· Technical knowledge of institutional donor rules, regulations and compliance such as US Government (2 CFR 200, 2 CFR 600) and the Government of Canada.

· Excellent financial management skills with experience of budgeting, allocations, cost recovery principles and GAAP.

· Demonstrated ability in developing and implementing financial systems and procedures.

· Proven ability to train, support and mentor non-finance staff.

· Ability to analyze financial data, with excellent analytical and problem-solving skills and strong attention to detail.

· Strong organizational skills including the ability to simultaneously manage multiple priorities

· Willingness and ability to travel internationally to War Child Canada’s countries of operation.

Competencies/ Personal Qualities

· Excellent interpersonal skills.

· Diplomacy and negotiation skills.

· Ability to work well with a team.

· Adaptability and flexibility.

Contacts/ Key Relationships

· External institutional donors

· Vice President, Finance & Operations

· Internal Grant Managers and Finance staff

· Country Directors and key program staff

Direct reports: Grant Managers

Indirect Reports: Countries of Operation

Compensation

A highly competitive compensation package will be provided, commensurate with experience and qualifications.