Senior Procurement Assistant / UNHCR-UNOPS LICA-5, Tegucigalpa, Honduras At UN High Commissioner for Refugees

Job Title: Senior Procurement Assistant – UNOPS/LICA-5

JO ID: 34773

Duties and Qualifications:

General Background:

The United Nations High Commissioner for Refugees (UNHCR) is the UN Agency dedicated to protect the rights and seek durable solutions for refugees worldwide. UNHCR is in the field in over 125 countries. The National Office in Honduras opened in 2015 in order to strengthen UNHCR¿s protection work in the region as part of the UNHCR¿s Regional Protection and Solutions Strategy for the countries in the North of Central America (NCA).

Honduras is characterized by a situation of internal displacement due to high levels of violence, a protection and assistance challenge. The operation grew significantly in the last three years, but challenges and areas of intervention have increased as well. As of 2020 Honduras is a full stand-alone Representation. This has brought additional responsibilities in terms of operational capacity.

Organizational Setting and Work Relationships:

The Senior Procurement Assistant provides procurement support to all activities pertaining to the procurement function including planning, tendering, evaluation, award and contract administration within the area of responsibility (AoR).

The incumbent is supervised by a relevant higher-level position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the procurement function. The duty of the incumbent is to support procurement management within the geographical area covered while exercising efficiency in the use of those resources.

All UNHCR affiliates are accountable to perform their duties as reflected in their terms of reference. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, affiliates are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.

Duties

• In compliance with procurement rules and procedures, support the related procurement activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
• Apply UNHCR’s sourcing & procurement strategy when planning and/or purchasing commodities and services.
• Examine purchase requisitions to ensure conformity and liaise with requesters when necessary.
• Prepare Requests for Quotation as well as formal tender documents.
• Actively support Evaluation Committees within the AoR.
• Produce bid tabulations and prepare Purchase Orders for approval.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
• Administer contracts and update vendor performance evaluation in coordination with the Contract Manager.
• Provide information on all procurement activities within the AoR.
• Provide guidance on procurement activities by Partners, as well as evaluation of Partners procurement capacity. Participate in Multi-Functional Teams (MFTs) formally reviewing Partners qualification.
• Support CBI activities within AoR.
• Maintain accurate and comprehensive records on procurement activities and provide reports and updates periodically, and on request. Compile statistical information on procurement related matters that will assist in decision making.
• Ensure local liaison to effectively support procurement activities.
• Assist in procurement management of goods and services according to UNHCR rules and regulations as well as country-specific SOPs.
• Assist in vendor evaluation and preparation of submissions to relevant CoCs.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience:

Years of Experience / Degree Level:

For UNOPS LICA-5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education:
A Bachelors’ degree in Logistics, Supply Chain, Commerce, or other relevant university degree.
Experience in using ERP or similar systems

Certificates and/or Licenses:

• Supply Chain
• Economics
• Procurement
• Law
• Administration
• Engineering
• IT-Computer literacy

Functional Skills:

• IT-Computer Literacy
• SC-PeopleSoft Supply Chain Management
• SC-Supply Planning
• SC-Customs clearance
• SC-Logistics
• SC-Warehouse Management
• SC-Asset Management
• SC-Fleet Management

(Functional Skills marked with an asterisk* are essential)

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Language Requirements:

Fluency in Spanish and working knowledge of English, desirable.

Position Competencies:

Core Competencies:

Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Cross-Functional Competencies:

Analytical Thinking
Planning and Organizing
Technological Awareness

Eligible Candidates:

IMPORTANT NOTE: This position is advertised to internal and external applicants. Candidates must be legally present in Honduras at the time of application, recruitment and hire. Candidates must meet the essential minimum requirements of the position and candidates who are not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

Additional Information:

Only shortlisted candidates will be contacted. No late applications will be accepted.

Shortlisted candidates may be required to sit for a technical assessment or written test (eliminatory or complementary) and later on, invited for an oral interview.

Engagement under a UNHCR affiliate scheme is subject to proof of vaccination against Covid-19.

Closing Date:

The closing date for submission of applications is 5th April 2022 (midnight Geneva time).