Senior Program Management Officer (Ukraine) At Alianza Por La Solidaridad

Key Responsibilities:
Program Coordination and Support

Assist in coordinating day-to-day project activities, ensuring timely progress and tracking deliverables.
Support the team in monitoring project schedules and addressing operational and financial challenges.
Help prepare for field visits, workshops, and meetings, managing logistics and materials.
Contribute to maintaining updated project plans and timelines using provided tools.
Ensure compliance with donor`s rules and requirements
Support on preparing and conducting Kick Off Meetings (KOMs)
Documentation and Success Tracking
Help capture key milestones, lessons learned, and success stories for reports and internal use.
Organize and maintain a clear repository of project-related documents, such as agreements and progress reports.
Creating simple templates and summaries to streamline data collection and reporting.
Regularly update and file records to reflect ongoing project developments.

Partnership Engagement

Act as a supportive contact point for partners, facilitating clear communication and coordination.
Assist in maintaining updated partner profiles and records, including tracking basic project contributions.
Help organize review meetings with partners to ensure alignment and address emerging needs.
Provide logistical support for ad-hoc and planned events and meetings, ensuring smooth coordination.
Conducting mapping exercise to explore the landscape of civil society organizations
Conducting assessment of civil society organization for identification of further potential engagement
Operational and Administrative Support
Coordinate field visits, team activities, and stakeholder engagements as required.
Manage administrative tasks such as calendar organization, shared folder management, and agenda preparation.
Ensure proper filing and accessibility of key project documentation.
Support team members in following organizational policies and improving operational processes.
Team Collaboration
Assist in initiatives to enhance team collaboration, such as organizing regular check-ins or brainstorming sessions.
Encourage the sharing of ideas and knowledge through team discussions and informal exchanges.
Contribute to team cohesion by supporting events or activities that strengthen internal relationships.
Key Competencies and Qualifications
Essential Skills and Experience
Education: Bachelor’s degree in social sciences, development studies, business administration or a related field.
Experience: At least 2-4 years of experience in administrative or program support roles.
Technical Skills: Proficiency with tools such as Microsoft Office Suite (Word, Excel, Teams) and other project tracking tools.
Communication: Strong verbal and written communication skills in English and Ukrainian.
Organization: Ability to manage multiple tasks efficiently and maintain attention to detail
Collaboration: Team-oriented mindset with a proactive approach to supporting others.
Desirable Skills and Experience
Familiarity with youth-led organizations or civil society initiatives.
Knowledge of feminist principles and gender equality.
Experience in organizing events or workshops, including basic logistics.
Willingness to learn and adapt to new tools and practices.
First-hand experience with civil society sector, activism and social movements in Ukraine.

Conditions

Contract Type: Full-time until end of August 2025, with potential for extension.
Salary: Gross salary €2,000–€2,200/month based on experience.
Benefits: Monthly wellbeing allowance and health insurance.
Location: Ukraine (preferably Kyiv or Ivano-Frankivsk), with potential travel to neighbouring countries.