Female candidates are strongly encouraged to apply.
Summary of key responsibilities:
1. Project Delivery and Performance
- Develop, complete and update implementation plans.
- Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
- Embed sustainability dimensions including social and gender inclusion/mainstreaming, environmental and economic aspects into project life span.
- Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
- Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
- Liaise with any external suppliers or account managers.
- Manage acceptance and delivery of work packages.
- Monitor project progress ensuring that work packages are being executed properly.
- Control project and work packages changes.
- Accept goods, services or works delivered by suppliers.
- Lead contract management duties including supplier performance evaluation.
- Act as the Employer’s Representative within the FIDIC works contracts.
- Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
- Identify and report to the supervisor potential business opportunities for UNOPS.
- Comply with all organizational policy and specifically the Project Management Manual.
- Prepare/adapt all relevant plans for approval by the Project Board.
- Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
- Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
- Ensure maintenance of the project files and lessons learned are recorded.
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage expenditures against the budget. (based on accurate financial reports)
- Where the Senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- For project closure purposes, provide a formal handover of the project to the closure manager.
- Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.
3. Monitoring and reporting
- Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
- Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
- Maintain diaries and progress reports as required by the organization’s standard procedures.
- Provide routine oversight and analysis of delivery data within the dashboard system.
- Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span.
4. Stakeholder engagement
- Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
- Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
- Enable the formulation of project communications plans.
- Coordinate internal project communications. Monitor the effectiveness of project communications.
- Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications.
- Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.
5. Quality assurance
- Work with internal stakeholders to ensure projects comply with audit requirements.
- Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems.
- Coordinate quality reviews of project documents and deliverables.
- Provide quality control for management outputs. (project documents, reports, etc.)
6. Knowledge management and innovation
- Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
- Provide tailored and structured coaching and mentorship to the Deputy Project Manager.
- Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices.
- Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice.
- Identify and log the lessons learned in the project management system OneUNOPS Projects throughout the project life span.
- Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
7. Personnel Management
- Select, recruit and train the project team, taking into account gender parity and diversity objectives.
- Lead and motivate the project team.
- Ensure that behavioural expectations of team members are established.
- Ensure that performance reviews are conducted fairly, accurately and timely.
- Mentor, coach and enhance the capacity of the Deputy Project Manager.
- Monitor safety and security for all project personnel and comply with UNDSS standards.
- Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse.
- Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
You may find more information at https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=22008
- A Master’s degree or advanced degree in an Engineering field (Water & Sanitation, Civil, Electrical etc.)or Development Studies or other relevant field is required.
- Bachelor degree in an Engineering field (Water & Sanitation, Civil, Electrical, etc.)or Development Studies or other relevant field with additional 5 years relevant experience may be accepted in lieu of the Master’s degree.
- Project Management (eg Prince2 or PMI, etc) is desirable.**
- 7 years of engineering related project management in developing countries is required.
- 3 years of practical experience managing WASH/WATSAN projects in humanitarian or development context is required.
- Prior Experience with UNOPS managing similar projects is preferred.
- Experience in managing multi-year programmes is preferred.
- Experience in mentoring and capacity building of staff is essential.
- Experience with Government, UN agencies, and NGOs is an asset.
- Fluency in English essential.