Shelter/NFI Cluster and Pipeline Coordinator (P3) Juba, South Sudan At International Organization for Migration

Position Title: Shelter/NFI Cluster and Pipeline Coordinator

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 02 September 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM in South Sudan has a broad range of programming centred around three broad areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition, and development. Humanitarian coordination and support includes leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI core-pipelines, humanitarian hubs and common transport services. Humanitarian response and resilience includes CCCM, WASH, Shelter & NFI, health, protection, gender equality and inclusion, mental health and psychosocial support and the management of a Rapid Response Fund. Under peacebuilding, transition and development, IOM South Sudan implements programming on housing, land and property issues, transition and recovery, transhumance conflict prevention, community-based violence reduction, community development and migration management.

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Emergency Response Coordinator, the Shelter/NFI Cluster and Pipeline Coordinator will be in charge of coordinating the Shelter and Non-Food Items (NFI) cluster and the overall management of IOM South Sudan core pipeline program which aims to strengthen both S/NFI and WASH Clusters capacity to respond to critical humanitarian needs in South Sudan.

Core Functions / Responsibilities:

S/NFI Cluster Coordination

1. Lead the development of a comprehensive cluster strategy that incorporates all phases of the clusters response, including preparedness, front line response and capacity building, with an emphasis on creating environmentally friendly solutions for the country.

2. Actively participate in the Inter Cluster Coordinating Group (ICCG) to ensure adequate consideration of the Shelter and NFI needs and the coordination with other clusters with regards to the humanitarian strategy and response in South Sudan.

3. Convene and chair regular Shelter and NFI cluster coordination meetings at the National level. Identify, support and coordinate a network of Shelter and NFI focal points across all states of South Sudan, to enable effective and coordinated field-level strategy, emergency preparedness and response.

4. Prepare and revise when necessary and as the needs evolve, drawing upon relevant lessons learned, Shelter and NFI cluster documents, strategies, guidelines, action plans and cluster’s terms of reference.

5. Supervise Cluster Information Management (IM) process and strengthen the knowledge management to ensure and provide timely cluster analysis, leading to a joint identification of gaps and development of cluster-specific response strategies; ensure that cluster strategy is aligned with the Humanitarian Response Plan (HRP) and Humanitarian Needs Overview (HNO).

6. Plan, coordinate and deliver training/ capacity building opportunities to Shelter and NFI cluster partners on prioritized areas, with a view to improving quality and efficiency of Shelter and NFI distributions across all states of South Sudan, including support efforts to strengthen the capacity of the national authorities and civil society.

7. Ensure integration of the Inter-Agency Standing Committee’s priority cross cutting issues (e.g. human rights, HIV/AIDS, age, disabilities, protection mainstreaming, Prevention of Sexual Exploitation and Abuse (PSEA) and community participatory approaches) and promote gender equality by ensuring that the needs of women and girls as well as men and boys are addressed.

8. In consultation with cluster partners, plan and participate in inter-agency needs assessments as required.

9. Coordinate Shelter and NFI distributions with cluster partners as well as with other clusters involved in responding to the needs.

10. Advocate on behalf of the cluster for donors to fund priority sector activities and for sufficient funding of all Shelter and NFI partners, while at the same time encouraging cluster partners to mobilize resources for their activities through their usual channels.

Pipeline Coordination

11. Plan, execute and oversee all phases of IOM core pipeline program implementation to guarantee that scope, budget, time and quality are in accordance to the different projects specifications, donor agreement and IOM rules and regulations.

12. In coordination with Resource Management, ensure the integrity of financial and administrative operation of the program implementation by oversee the financial and budgetary aspects of the projects, in line with IOM policies and donor requirement.

13. Supervise, mentor and monitor performance of staff under supervision; ensure adequate and appropriate capacity building are provided to the pipeline team. In coordination with Logistic and Warehouse officers, to provide staff training for logistics and warehouse staff, including quality control training, related to pipeline supplies management.

14. Establish and maintain solid working relationship with S/NFI Cluster, WASH Cluster, Log Cluster, partners, donors and other key stakeholders for the successful of pipeline program implementation in South Sudan. Liaise actively with Clusters and donors to advocate adequate funding, identify new funding opportunities and/or partnership for the growth of pipeline program.

15. Actively coordinate with Logistic, Warehouse and Security unit for the improvement of IOM warehouse condition and management in South Sudan to mitigate risks of supply loss due to internal mismanagement. Ensure the warehouse management practices is based on IOM institutional warehouse manual.

16. In coordination with the Resource Management Unit and Procurement and Logistics Unit, oversee all pipeline program related supplies procurement and preposition, including managing the long-term agreement (LTA) with vendors, ensuring that the processes are transparent and in line with IOM and donor’s regulations.

17. Identify country level needs for stockpiling of NFIs and coordinate closely with Clusters and other NFI partners to ensure the strategic pre-positioning of NFIs and Emergency Shelter materials throughout the country.

18. Ensure that the stocks of Shelter/NFI and WASH items are well accounted and updated at the stipulated dates into the respective pipeline online stocks of emergency supplies managed by the Shelter/NFI and WASH clusters respectively. Coordinate the release of items to the requesting agencies from IOM warehouses after receiving endorsement by the cluster coordination teams from Shelter/NFI or WASH.

19. Coordinate internally within IOM units/programs the implementation of activities and ensure that inter-sectoral activities/approaches are planned and coordinated with the respective units/programs. Prepare proposals for funding, projects reports, situation reports and other necessary or required program updates by the management.

20. Ensure the monitoring and evaluation of the pipeline program is executed effectively and based on IOM Monitoring, Evaluation and Learning framework. Plan and oversee the post distribution monitoring exercises. Request and review post distribution reports from the receiving agencies and ensure that the register of distribution is updated to the actual figures of utilization of items, especially in terms of beneficiary numbers reached.

21. Ensure cross-cutting issues are integrated in the Pipeline programming such as Gender-Based Violence (GBV), Protection, Accountability to Affected Populations (AAP), Environment and other cross cutting issues of relevance. Work with IOM leadership to develop/support initiatives that foster an organizational culture that prevents Sexual Exploitation and Abuse/Sexual Harassment and Abuse (SEA/SHA), and promotes a respectful working environment and is supportive of women’s rights and gender equality including taking action to manage risks for SEA/SHA within the unit. As the Unit head collaborate and coordinate in overseeing training of all staff on IOM/UN Policies on SEA, SHA, Standards of Conduct, AAP and Respectful Working Environments.

22. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, Disaster Management, International Relations, Conflict Management, Human Rights, Law or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Solid experience in humanitarian response operations or any related field experience;
• Experience in emergency, project implementation and management including project monitoring and reporting is an advantage; and,
• Previous management experience in emergency operations settings.

Skills

• Excellent interpersonal and communication skills including relationship management, influencing skills, networking;
• Familiarity with the humanitarian architecture (cluster system), humanitarian appeals, humanitarian response plans and common humanitarian funds;
• Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), internet and Email;
• Flexibility, resilience and ability to deploy to deep field locations; and,
• Strong networking capacities for constructive relationships with all humanitarian actors.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or a local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.