Shelter Project Manager At Medair

Role & Responsibilities

Provide shelter for the target population. This involves effectively managing the assigned shelter project(s) in line with the objectives, budget and timeframe laid down in the proposal(s). The role also includes enhancing beneficiary participation, managing and training local staff and planning and initiating new shelter projects / proposals.

Project Overview

Medair is responding to the influx of refugees from the Tigray region of Ethiopian into Sudan. We are currently operating in two refugee resettlement areas. We are operating in the sectors of WASH, Health, and Shelter/NFI distributions. We have recently been selected as a transitional shelter partner for UNHCR in for 2021 and expect to continue that partnership in 2022. In total, over the two refugee resettlements areas, there are approximately 7000 shelter that need to be constructed and Medair will contribute by being responsible for a portion of those shelters.

Workplace & Conditions

Field based position in Gadaref State, Sudan.

Starting Date / Initial Contract Details

October 2021. Full time, 3 months with the possibility of extension.

Key Activity Areas

Shelter Project Management

• Manage the assigned shelter project(s) in order to meet the project objectives within budget and within the allotted time frame.
• Provide strong leadership of the assigned shelter project(s), working to ensure both short and long-term positive impacts and outcomes for the beneficiaries, local authorities (where applicable) and local shelter staff
• Develop and implement an appropriate and effective shelter strategy in consultation with other shelter staff and field managers.
• Set clear objectives and indicators for shelter activities in collaboration with the shelter staff, field managers and, where appropriate, with the local communities.
• Continuously monitor and supervise shelter activities, overseeing the technical design and execution and evaluating progress through outputs and impacts using both quantitative and qualitative data.
• Provide input into the integration of beneficiary participation and accountability in all aspects of the project.
• Ensure accurate and timely reporting of activities according to Medair, donor and other applicable timeframes and formats. Develop new proposals, linked to the country strategy, in conjunction with field managers.

Staff Management

• Line-manage the Shelter Manager(s) of the assigned project(s), including day-to-day management, development and training, appraisals, etc. It may also be necessary to line manage other shelter project staff.
• Facilitate regular meetings to assist information sharing between project staff, to ensure all staff members are aware of project objectives and current work plans and to provide the opportunity for feedback.
• Provide coaching and technical supervision to staff in order to develop ownership and full responsibility for shelter activities. Assess the training needs of shelter staff and ensure that appropriate training is conducted.

Financial Management

• Manage the shelter budget for the assigned project(s) and ensure all expenses are according to budget and meet the Medair standards with regard to financial management, including accountability and good governance.

Communication and Coordination

• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned shelter team, Medair in-country and GSO shelter managers and advisers and other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs).
• Participate in shelter coordination meetings and other working groups or meetings as required, representing Medair and feeding back to the shelter staff and field managers on relevant issues.

Logistics

• Support the logistics activities of shelter staff, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities.
• Liaise, as necessary, with the shelter, logistics and finance staff to ensure items are procured, transported, stored, managed and accounted for correctly.

Quality Management

• Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
• Ensure shelter projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards i.e. SPHERE and HAP standards.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Higher level qualification in a technical field, preferably in civil engineering or in another relevant field such as architecture / engineering / construction management.
• Good English (spoken and written). Ability to speak, or willingness to learn, local language(s).

Experience

• 2 years post-qualification professional experience in a relevant field.
• Management experience in a construction context.
• Experience working in a construction / shelter programme in a developing country, preferably in a humanitarian context desirable. Ability and willingness to manage project implementation.
• Good numerical, report writing and administrative skills. Problem solving ability.
• Technical construction skills within a humanitarian setting.
• Knowledge and understanding of humanitarian standards such as SPHERE and HAP.
• Able to prioritize clearly and oversee multiple tasks. Able to take the initiative in project decisions.
• Willingness to support others and to share workload.
• Aptitude for community mobilisation and capacity-building.