Storekeeper SSA4- Lattakia VA029-2021 At World Food Programme

DEADLINE FOR APPLICATIONS

All applications should be received no later than the 09th of November 2021.

CONTRACT TYPE & DURATION

Contract Type: Special Service Agreement (SSA4)

Duration: 06 months

Duty Station: Lattakia

Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational Context and Role:

These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Assistant/Associate or the designate. Job holders are exposed to all phases of the warehouse operations and work with minimum supervision. They may provide supervision and on-the-job training to other warehouse staff.

Objectives:

To handle receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.

Supervision received:

This post is based in Latakia and follow under the direct supervision of Warehouse Managers/Logistics Officer/Logistics Associates

KEY ACCOUNTABILITIES (not all-inclusive)

• Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
• Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.
• Perform any other duties incidental to the above, as required.

FUNCTIONAL CAPABILITIES

Capability NameDescription of the behaviour expected for the proficiency level**Supply Chain Management and Optimization**Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.**Planning, Project & Resource Management**Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.**Information Management & Reporting**Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.**Market Analysis, Contracting and Operational Execution**Ability to collect and collate necessary information to enable WFP to make informed operational decisions.**Warehouse and Inventory Management**Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.**Technical Assistance and Coordination**Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related funcational
area is desirable.
Language: Fluency in English and Arabic languages.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

At least three years of progressively responsible relevant experience in any of the following fields:
Experience using logistics databases to extract routine reports.
Experience in managing warehouses with food and NFIs.
Experience in managing inventories.
Experience in processing invoices.

KNOWLEDGE & SKILLS

Good data analytical skills, and good communication skills.