Subgrants Assistant at National Democratic Institute

Job Function: Washington DC
Department: Accounting
Location: Washington, DC

Subgrants Assistant

The Subgrants Department within NDI approves, issues, and monitors subgrants granted to international NGOs and U.S.-based organizations. NDI monitors the subgrantees to ensure they are in compliance with federal regulations and non-U.S. donor regulations. The Subgrants Assistant will play an important role by assisting the Subgrants Department. As a result of COVID-19, this position will start in a remote capacity. However, when the office re-opens, the position will be based in our Washington, DC office and the expectation is that the Subgrants Assistant will be based locally to fulfill this obligation.


  • Enter new subgrant records and update subgrantee data in MS Access Subgrants Database and other related software
  • Prepare and route wire payment requests for management approval
  • File subgrant documents electronically and in binders
  • Maintain subgrantee binders by ensuring all required documents are filed
  • Prepare and send pre-close letters to expiring subgrants
  • Assist managers during annual and donor-specific audits
  • Support the Sr. Subgrants Administrators, as needed, to contribute to an efficient and effective management of the portfolios and a positive work environment
  • Assist with the review of subgrantees’ financial report packages. Review receipts for validity and appropriateness of expenses reported. Communicate with subgrantees regarding the results of the review.
  • Other duties as assigned


  • Bachelor’s Degree in Accounting, Finance, Business Management and Administration, or related subject
  • Minimum one year of work experience in accounting or another administrative field
  • Previous experience with international nonprofit organization is desirable
  • High level of attention to detail in all aspects of work responsibilities and excellent organizational skills
  • Good English writing skills
  • Ability to multi-task
  • Excellent interpersonal skills to effectively interact with all levels of staff and subgrantees, as needed
  • Ability to use effective strategies and tactics for accomplishing assigned duties
  • Working knowledge of word processing and Excel spreadsheet applications
  • Knowledge of a foreign language is a plus

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

This is a unionpositionto be represented by the Office and Professional Employees International Union (OPEIU) Local 2.

NDI welcomes and supports a diverse, inclusivework environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs,jobrequirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of thisposition, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.


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