COOPI is looking for a Country Logistic Coordinator/Security Focal Point in Sudan
COOPI has been present in Sudan since 2004, and after the recent conflict Expat Staff have been evacuated and relocated in Nairobi to continue the support and project management remotely. At the moment the offices in North Darfur and Gedaref are operative while the office in Khartoum is temporarily closed for security concerns. COOPI is currently implementing several projects in the sectors of WASH, Shelter, Food Security and Livelihood, Disaster Risk Reduction and Refugee Response. The main donors of COOPI are AICS, UN agencies (SHF, UNHCR, WFP), EU and USAID.
Description of the role
The candidate will cover both roles Country Logistic Coordinator and Security Focal Point to support the mission in Sudan. As country logistics coordinator is responsible to ensure the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, transport system and the technical organization of the work of all COOPI’s field offices in the country, in compliance to internal and donors’ procedures. As Security Focal Point is to contribute to ensuring the safety and security of COOPI’s staff, beneficiaries and assets in Sudan, as well as to support continuity of programs through ensuring implementation of risk analysis, security framework and protocols. The secondary key objective is to build capacity in safety and security management across mission team at all levels and to identify and train a national security focal point.
Main responsibilities
Country Logistics coordination
- Coordinates the country logistics function, both at Country Coordination level and at field office level;
- Ensure that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.
Purchases’ management
- Ensure the correct application of the procedures – COOPI and the donors’ – related to goods and services’ purchases (including planning and necessary documents;
- Monitor suppliers performance in compliance and ensure that the selection process for goods and services – and contracts related assignment (calls for tenders) – are done in a transparent and coherent way.
Vehicles and machines management
- Ensure the machines/vehicles’ utilization planning and that vehicles’ maintenance and repair – reports and regular checks – are timely and correctly performed;
- Ensure that the use of vehicles and machines is compliant with donors’ and organisation’s procedures.
Goods and stock management
- Ensure all goods inventory, stock monitoring and the use of instruments for report writing;
- Monitors correct goods’ use and conservation;
- Ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.
Staff management
- Coordinates, supervises and evaluates the logistical staff work and ensures the training if needed;
- Ensures that all the expatriate staff are register and have the due permission to work in the country.
Logistics reports
- Ensures that all logistic-related reports are produced in line with COOPI’s procedures and the Country Regulation.
Institutional relations
- Upon request, represent the organization at all logistical clusters and at security coordination meetings.
Security Department
- In collaboration with the Head of Mission, definition of needs, recruitment and induction of the Country Security team.
- Elaboration of the security management policy for the country; Continual supervision and coaching of country security officers, including guards and drivers.
Policies and Procedures
- Work with the Country logistic Coordinator and the Head of mission to develop, consolidate, implement, and regularly review and updates operating procedures, security plans and the organization’s security tools;
- In coordination with the Country Logistics and the Head of mission, revises and updates.
Staff and Vehicle Movement
- In collaboration with the logistics and project team, monitor movement and provide security guidance to international and national staff on the current situation in operational areas;
- Daily track and record all COOPI field movements;
- Regularly conduct field visits to assess field site compliance with safety and security procedure during field activities.
Monitoring and Analysis
- Collect and report information regarding politics and security in the Country as well as on safety and security issues concerning COOPI;
- Respond to security relevant incidents with information gathering and inform the COOPI Country Logistic Coordinator and the Head of Mission;
- Regularly inventory and stock as necessary hibernation kits, first aid kits, and vehicle safety kits, communication gadgets; ensure that staff know what is in the kits and how and when to use them;
- Immediate alerts in the event of a drastic change in the context or significant incidents.
Coordination and Networking
- Maintain a wide professional and personal network of influential actors and clearly communicate COOPI’s status and mission in Sudan;
- Participate in meetings concerning security;
- Build acceptance to facilitate continuity of current COOPI programs and any future humanitarian or development programming by liaising with local communities, local authorities and other humanitarian actors and stakeholders within the states.
Safety Procedures
- Regularly update and monitor Standard Operating Procedures (SOPs) and ensure their compliance with COOPI security rules;
- Carry out regular site visits to verify the knowledge, application and validity of SOPs.;
- Ensure the implementation and respect of the SOPs on the mission, in conjunction with the Logistics Department with regard to their technical and practical application as well as the monitoring of materials related to security;
- Contribute to the development of risk mitigation strategies, including the drafting or adaptation of SOPs to the environment, Safety instructions and Contingency Plans (including Crisis response, Relocation plan, hibernation Relocation Plan and Evacuation Plan).
Briefing and Training
- Conduct security briefings for new staff (national and expatriate) on security rules and context of intervention, and provide them with the essential documents and tools according to their roles and needs.;
- Train or organise training for staff in security management, the use of means of communication, security rules or any other support that can improve the security of the mission.
Requirements
Essentials
- A degree in relevant field or equivalent combination of experience and education. (Logistics, Engineering, Business, or related field).;
- Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications;
- Minimum of 3 years’ experience providing security support to international missions in Africa and developing countries;
- Experience working and living in complex political environment or developing countries;
- Strong analytical and practical problem-solving skills and ability to analyze multiple issues and develop specific recommendations;
- Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
- Ability to plan, organize, coordinate and implement security operations in the field;
- Very good inter-personal and writing communication skills;
- Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
- Proficiency in written and spoken English;
- Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
- Valid driving license.
We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received.
Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled, thanks for understanding.
Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. For more than 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.