SUDAN – HEAD OF MISSION – M/F At ALIMA

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

ALIMA PRESENTATION

ALIMA’S SPIRIT : ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Improve the quality of our actions
5. Placing trust
6. Collective intelligence
7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

● Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

● Report any violation of the policies, framework documents and procedures to a superior, to a referent

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients and today deploys its operations in 12 African countries. In 2020 we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects are carried out in support to national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGO’s to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Sudan, Mauritania.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender Based Violence, Opening / Closing.

ALIMA IN SUDAN

ALIMA is planning to set up a new mission in Sudan. Being a new country of intervention, ALIMA is looking for a new coordination team to guarantee the implementation of a new project as well as all administrative and logistical requirements to establish ALIMA in the country. The coordination team, among which the Head of Mission, will be based in Khartoum with several movements to the field in order to support the project team and ensure a smooth beginning of operations on the ground. In addition to this support, the coordination will be responsible to analyse and propose new operations, create the legal and administrative framework, the relation with Federal authorities and partners (UN, INGOs, NGOs, Donors) in the country.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.

POST TYPOLOGY

Mission Location: Sudan, Khartoum

Management lines:

● LINE MANAGER: Desk Programs Manager based in Dakar

● LINE MANAGEMENT:

o He/she supervises all the project coordinators and the coordinators of the support departments

o He/she works closely with the authorities and NGO partners.

o He/she creates links with other national and international NGOs, United Nations agencies and state and non-state organization

MISSION AND MAIN ACTIVITIES

● Under the authority of the Head of Emergency department based in Dakar, you will be responsible for implementing the Country operational strategy validated by the desk, the management and the Board of Directors.

● In close collaboration with the NGO partners, with the objective of guaranteeing the quality of the programs and strengthening the NGO partners, you will have to: launch initiatives, define the objectives of each department and give the means to the coordinator to achieve them. You will plan, organize and coordinate all activities of the mission and find solutions when necessary.

1. Analysis and strategic planning

● Analyze the humanitarian, political, economic and social context of the country;

● Anticipate the evolution of the humanitarian context and define scenarios in order to ensure the preparation of teams for emergencies;

● Coordinate with each department (logistics, medical, HR, finance) to develop the country contingency plan (EPREP);

● With the support of the medical coordinator and the project teams, identify and analyze the humanitarian and medical needs requiring an intervention of ALIMA (exploratory missions, analysis of field data);

● Based on the needs analysis and the contributions of other coordinators, propose a relevant operational strategy (operational objectives, operational setup, means, timeline…);

● Coordinate the definition of an overall strategic framework for the mission, in the medium/long term (3 years) based on humanitarian and medical needs, internal capacities and identified opportunities;

● Responsible for drafting the mission’s annual action plan;

● Coordinate the annual operational review exercises (mini MAP and MAP) and ensure their presentation to the headquarters teams;

2. Representation and Partnership:

● Meet regularly with humanitarian aid actors, particularly in the health/nutrition and emergency sectors, to ensure proper coordination of actions in the field and pooling of resources. Participate in sectoral and inter-sectoral coordination meetings and convey ALIMA’s position and strategic vision;

● Maintain close relations and regular exchanges with the administrative and health authorities at the national level (signature and respect of the MoU with the Ministry of Health, registration in the country, activity report, ethics committee…);

● Identify, develop and maintain a network of collaborators (NGOs, donors, embassies, national authorities, universities, scientific research actors, media, civil society ….);

● Organize and lead the partnership within the mission: identify potential partners, support partners, evaluate partnerships;

● Supervise the proper conduct of technical and financial partner visits to projects (donor visits, etc.) in collaboration with the relevant coordinators;

● Define advocacy issues, in collaboration with the Desk Manager, the Medical Desk Referent, and bring them to the attention of identified stakeholders;

● Intervene in clusters and national technical meetings to feed and influence the definition of humanitarian/medical needs and operational priorities. Advocate at the national level to ensure that humanitarian and medical needs identified by ALIMA are taken into account in country action plans (e.g. HNO, HRP).

3. Search for funding and donor relations

● Identify potential new donors and funding opportunities at the mission level;

● Maintain regular links with donors in the country of intervention;

● Responsible for writing responses to calls for projects;

● Responsible for the validation and submission of interim and final reports, with the support of the desk team.

4. Implementation, monitoring, evaluation of activities

● Capitalization of information necessary for a possible advocacy/communication;

● Ensures, with the technical expertise of the medical coordinator, that each project has a monitoring and evaluation plan and the appropriate tools to track the quality of activities;

● Supervises, mentors and supports the project coordinators in the implementation of projects and assists them in the management of the projects. He or she is their line manager.

5. Supervision and management of support departments

● Support for the planning of medical, logistical and administrative activities;

● Supervises, with the support of the desk’s technical manager, the finance department to ensure proper management of the mission’s financial (budget, cash flow forecast) and administrative resources;

● Supervises, with the support of the desk’s technical manager, the logistics department, ensuring the proper management of material resources (transport, communication, premises, equipment, etc.) for the mission;

● Supervises, with the support of the desk’s technical manager, the HR department and ensures good human resources management (updated organization chart, recruitment planning, conflict management…) of the mission.

6. Security Responsible

● Analysis of the evolution of the situation linked to the political and security problems of the country of intervention;

● Analysis of the context and the risks involved;

● Validation and update of safety rules;

● Control of the transmission of the safety rules and their respect in all the collaborators on the mission;

● Decision after agreement of the headquarters to evacuate a base or the mission if necessary;

● Is responsible, according to the ALIMA procedure, for the management of incidents / in particular major incidents (loss of contact…);

● He reports to the desk any information related to the security of his teams and any incident according to the procedures in force.

7. Human Resources Management

● Define job profiles and performance objectives for team members;

● To carry out the assessments of its team in an approach of professional course;

● Facilitate training activities to develop and strengthen the skills of teams on HR and cross-functional issues;

● Propose and support job changes in accordance with ALIMA policies;

● Propose and anticipate secondments;

● Promote staff mobility (internal and external) within the framework of current policies;

● Identify the skills that team members need to acquire to master their positions and organize training to reinforce them;

● Organize and facilitate team meetings.

8. Communication:

● Initiate testimony and participate in advocacy if necessary;

● Participation in donor and public education;

● Participation in the external communication of the association of the country of intervention.

9. Development of computer tools

● Push the use of the drive in information sharing and archiving;

● Provide ALIMA employees with the means to train in the use of these tools.

10. Implementation of prevention measures against abuse of power, gender-based and sexual violence:

● Make the diagnosis and develop an action plan that will be revised regularly;

● Organize, with the support of the head office referent, and participate in training and awareness sessions;

● Ensure that team members, partners (including Ministry of Health staff), and community members attend trainings and awareness sessions and apply abuse prevention standards;

● Participation in incident management;

● To help create and maintain a nurturing and protective environment.

EXPERIENCE AND SKILLS

Experiences / Training of the candidate

● At least 5 years of experience in a position requiring a high degree of versatility in a humanitarian setting is essential;

● Very strong ability to network and conduct active pro-active lobbying.

● Experience in a “tense” security environment required;

● Experience in team management, project management, implementation of intervention strategies and security management is essential;

● Good knowledge of humanitarian operations;

● Knowledge in a technical humanitarian field

● Understanding of key administrative and financial tasks;

● Knowledge of EU, UN, etc. donor procedures;

● Essential writing skills;

Qualities of the candidate

● Analytical and synthesis skills;

● Ability to organize, adapt and lead a team;

● Diplomacy and negotiation skills;

● Coolness, patience and professional maturity.

Languages spoken by the candidate

● A good command of oral and written English is essential;

● French is an asset;

● Arabic is an asset

CONDITIONS

Contract term:

● Contract term: contract under French law, contract length: 12 months (renewable, based on funding availability and performance)

● Position to be filled: 15^th September 2021

Salary: depending on experience + per diem

ALIMA pays for:

● travel costs between the expatriate’s country of origin and the mission location

● accommodation costs

● medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee

● evacuation of the employee