SUDAN – MEDICAL COORDINATOR – M/F At ALIMA

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

ALIMA PRESENTATION

ALIMA’S SPIRIT : ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Improve the quality of our actions
5. Placing trust
6. Collective intelligence
7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

● Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

● Report any violation of the policies, framework documents and procedures to a superior, to a referent

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients and today deploys its operations in 12 African countries. In 2020 we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects are carried out in support to national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGO’s to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Sudan, Mauritania.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender Based Violence, Opening / Closing.

ALIMA IN SUDAN

ALIMA is planning to set up a new mission in Sudan. Being a new country of intervention, ALIMA is looking for a new coordination team to guarantee the implementation of a new project as well as all administrative and logistical requirements to establish ALIMA in the country. The coordination team, among which the Head of Mission, will be based in Khartoum with several movements to the field in order to support the project team and ensure a smooth beginning of operations on the ground. In addition to this support, the coordination will be responsible to analyse and propose new operations, create the legal and administrative framework, the relation with Federal authorities and partners (UN, INGOs, NGOs, Donors) in the country.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.

POST TYPOLOGY

Mission Location: Sudan, Khartoum

Management lines:

● LINE MANAGER: Head of Mission

● TECHNICAL MANAGER: Medical Desk Referent based in Dakar

● LINE MANAGEMENT:

● Is the referent for the project’s medical officer(s)

● Collaborates with field project coordinators, coordination team, and other staff

MISSION AND MAIN ACTIVITIES

The medical coordinator must define the objectives and technical orientations of the mission, propose strategies consistent with the medical and humanitarian needs of the areas of intervention and provide technical support to all the mission’s medical teams.

He/she will have to take part in exploration in new areas and support the HOM in the development of the mission.

1. Analyses, defines and adjusts the medical objectives of the ALIMA projects in the country of mission

a. Data collection

● Ensures that the ALIMA data collection tools are correctly used on the mission

● Is responsible for the completeness of medical data throughout the mission

● Accompany the medical referent in the choice of data to be collected according to the project(s)

● He/she monitors the mortality rate and suggests solutions for improving quality indicators

● Contributes to the quantitative evaluation of local health resources (HR, structures, equipment, etc.) and qualitative evaluation (maintenance, actors’ skills, protocols and organisation).

● Contributes to the collection of indicators for monitoring the state of health of the population with partner organisations and the authorities, depending on the context

● He/she documents the side effects of treatments and transfusion accidents. He/she discusses with the health care teams of each project and with the Medical Referent Desk.

b. Analyses, interprets and defines the medical-operational strategy of the mission

● With the support of the medical referents, interprets the data collected and describes the evolution of the phenomenon(s) affecting the population, the health status of the population and the performance of the care activities under the responsibility of ALIMA.

● Coordinates the preparation of objective-oriented reports and medical indicators.

● Proposes to the CoM and the Medical Desk Officer the adaptation of means and strategies to improve the ALIMA response in existing projects

● Analyses and interprets the data to reorientate the project(s) after validation by the med desk and/or the CDM

● Contributes to the elaboration of project proposals and budgets with the coordination team by identifying the medical means necessary for the implementation of projects**2. Implementation of ALIMA programmes**
a. Contributes to the organisation of medical projects

● Is familiar with all the medical projects of the mission, makes proposals for improvement

● Provides technical support, expertise and protection to all health programmes, calling on the medical desk officer if necessary

● Is proactive in meeting the needs of projects and field teams for material and human resources

● Know where to look for missing information and knowledge

● Controls the implementation, proper use and maintenance of diagnostic, clinical and therapeutic tools necessary for the care of patients.

b. Participates in the pharma management of projects

● In the absence of the pharma coordinator, supports the monitoring of consumption and the management of the project pharmacy.

● Appropriates the Isystock software

● Validates the distribution circuit of medicines

● Initiate the revision and updating of the standard country drug list

● Analyse and validate consumption reports and make recommendations

● Strategic decision making/guidance (donation, loan, borrowing)

● Plans and validates drug orders/purchases

● Ensures that sourcing is respected during local procurement

● Participates in the validation and quality control of local purchases

● Ensures the regularity of quarterly inventories and co-signs the central pharmacy inventories

● Environmental responsibility

● Ensures compliance with good storage practices for medicines and narcotics

c. Monitoring and evaluation of projects

● He/she evaluates the quality of the services offered in the referral facilities.

● He/she ensures that medical ethics are respected and listens to any questions about restrictions and limits to the practice of care in the project environment (including abuse and medical errors)

● He/she assesses risks to staff, patients and carers.

● Ensuring that protective measures for staff and patients are followed

3. Representation and communication

● Participates in coordination meetings and core meetings as requested by the project coordinators

● Represents the association to third parties on medical issues, ensuring the good public image of the organisation and respecting the interests of the mission. In this capacity, he/she describes the projects and argues the choices

● If necessary, in the event of differences of opinion on medical diagnostic or therapeutic practices between the medical authorities and the ALIMA teams, he/she reports the case to the CoM and makes proposals.

● Maintain regular contacts with local institutions and authorities, other NGOs in the country, for a better coordination of the deployment of health projects (and programmes) – participate in clusters and technical meetings

4. Capacity building and team building

● Able to identify and support the replacements of tomorrow

● Proposes training courses

● Ensures that the skills of the medical staff are updated according to the evolution of the technical platform and the protocols made available to the mission

● Set up a medical department for coordination if necessary with the recruitment, training and reinforcement of the skills of a national team

● Define and update the job profiles and performance objective plans of the members of his/her team and participate in the same documents for the medical referents and nursing managers

● Carrying out team reviews in a career path approach

● Make training and job changes possible for all medical staff in the mission

● Propose and anticipate secondments to other ALIMA missions

● Identify the skills that team members need to acquire in order to master their posts and organise training to strengthen them

5. Team health

● Develops the staff health policy for the country

● Participates in the analysis of psychosocial risks including

● Validates with the project coordinators the methods of application of the staff health policy (organisation, necessary resources, protocols, SOP, etc.) proposed by the medical referents

● Ensures the quality of care provided within the framework of the health staff (internalised or externalised)

● Ensures that the medical confidentiality of the care provided is respected

● Ensures that policies for the prevention of professional illnesses are effective (vaccination, medical certificates, medical follow-up on specific projects, contraindications to certain activities, etc.)

● Ensures that preventive measures are applied in the event of accidents and that staff are properly taken care of in the event of an accident.

● Is in charge of briefings (including the filling in of “health sheets”) and debriefings (including mental health) of all expatriates and seconded staff

● Identifies and evaluates available health referral structures (including mental health)

● Informs the desk doctor in case of medical or psychological emergency and in case of need for health assessment

● Informs insurance in case of need for medical evacuation

● Implements the staff health policy in the capital

● Define and ensure the availability of emergency kits and other inputs related to staff health

● Organise the health follow-up of the staff referred from the field

● Ensures coordination in case of medical evacuation

6. Implementation of prevention measures against abuse of power, gender-based and sexual violences:

● Participates in training and awareness-raising sessions

● Implements abuse prevention standards

● Ensures that team members follow training and awareness sessions and apply abuse prevention rules

● Contributes to creating and maintaining a nurturing and protective environment

At the request of his/her hierarchy, he/she may be required to perform tasks not listed in this job profile.

EXPERIENCES AND SKILLS

Training

● Doctor or nurse with a Master’s degree in public health, project management, epidemiology…)

Experience

● 3 years’ experience in a similar position with a medical INGO

● Experience in Performance Based Financing

● Experience in preparing donor proposals and reports

Skills

● Monitoring and evaluation

● Database management in Excel

● Strategic vision

● Management

● Surveys (SMART, CAP…)

● IT (Word, PowerPoint, advanced Excel)

Languages spoken by the candidate

● A good command of oral and written English is essential;

● French is an asset.

● Arabic is an asset

CONDITIONS

Contract term:

● Contract term: contract under French law, contract length: 12 months (renewable, based on funding availability and performance)

● Position to be filled: 15^th September 2021

Salary: depending on experience + per diem

ALIMA pays for:

● travel costs between the expatriate’s country of origin and the mission location

● accommodation costs

● medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee

● evacuation of the employee