Sudan – Project Manager at COOPI – Cooperazione Internazionale

COOPI is looking for a Project Manager in Sudan

COOPI has been present in Sudan since 2004 providing humanitarian assistance to the affected population in North Darfur for a long time has been the scene of armed clashes and particularly hit by periods of severe natural disasters. Recently COOPI expanded the area of intervention to East of Sudan responding to floods and Refugees from Tigray Emergencies and Khartoum region.

COOPI responds to the needs of the most vulnerable populations in Sudan since 2004, including refugees, Internally Displaced People, Returnees, and vulnerable communities through integrated WASH, Food Security, Livelihoods, and Shelter programs. COOPI mainstreams Disaster Risk Reduction, Climate Action, Gender, and Protection, and focuses both on life-saving interventions as well as building long-term resilience through community-based programming. Key target groups include women and children, especially female- and child-headed households and unaccompanied minors, as well as the elderly and people living with disabilities. Currently, COOPI is implementing the country project portfolio through three Area PMUs: El Fasher (West), Kassala and Gedaref (East) and Khartoum.

To allow the management of these activities and to ensure access to basic services for the hosting population and refugees, different interventions are going to be carried out, in the field of Water-Integrated Water Resources Management, Food S-livestock, Conflict Mitigation and Dispute Resolution, and Protection.

Description of the role

The PM is responsible for the implementation of the related project planning, control, and quality, and management technics required to implement the same project (LF, chronogram, deadlines, indicators, and results). (S)He will supervise and coordinate all project activities and stakeholders, review monitoring, interim/terminal reports, and financial plans, support the recruitment staff and undertake field missions. (S)he will also ensure full implementation of the project according to donor and COOPI requirements.

Main responsibilities

Projects management

• Coordinate and directly supervise the project, guaranteeing its correct;
• Ensure the compliance with COOPI values and standards to achieve quality and accountability in the implementation of the assigned project;
• Develop project start-up plans in consultation with project staff, line management, and local partners;
• Follow the project initiation, develop regular (monthly) implementation plans and reports.

Financial/Asset Management

• Use established project financial management and monitoring systems according to COOPI policies and procedures;
• Authorize all necessary project expenditures within COOPI “Limits of Authority” table and ensure that project expenses are kept to a minimum consistent with sound administrative and financial practices;
• Ensure that project suppliers and locally salaried staff are paid promptly and adequately through liaison with Country Office finance staff;
• Check monthly project financial reports for accuracy and appropriateness;
• Monitor expenditure on a monthly basis against the approved budget;
• Review expenditure projections to ensure that expenditure stays within budget;
• Coordinate with the Logs department to ensure that all assets purchased by or provided to the Project staff are regularly recorded in an asset register and monitor the correct use of the assigned assets to project staff.

Logistics

• Coordinate the procurement process with the Logistic Department as needed and ensure all logistics needs are delivered in a timely manner;
• Manage all procurement processes in accordance with COOPI policies and procedures;
• Ensure that all procurements are tracked and recorded appropriately to ensure accountability to the donor;
• Oversee collecting quotations for all supplies;
• Ensure anti-corruption focus in procedures and training;
• Establish filing systems/archives according to COOPI standards in all offices;
• Initiate and maintain necessary leases, licenses, and contracts with relevant authorities and suppliers.

Staff management

• To be responsible for the local project staff management and training;
• Coordinate the expatriate staff, monitors their activities, and participates in the staff evaluation, together with the Area Coordinator.

Monitoring and Reporting

• Coordinate with the MEAL team regarding the assigned monitoring and reporting tasks ensuring that the project staff will provide timely monitoring data reports according to COOPI procedures and standards;
• To be responsible for the preparation of projects reports and all monitoring documents requested by the coordination;
• Assist line management to meet all required reporting deadlines both narrative and financial promptly.

Requirements

Essentials

• Over 4 years of relevant work experience in the humanitarian organization in a field position managing Emergency programming;
• Proved competence in project management including planning, monitoring, coordination, and information management;
• Experience in working with USAID and Country Humanitarian Funds;
• Expertise in Food Security/livestock is a priority;
• Experience in multi-sectorial projects focusing on the sector of WASH, Shelter, NFIs, prevention and mitigation of conflict, and other complementary sectors;
• Good knowledge of humanitarian standards and background (ex. CORE, Sphere standard);
• Understand of international standards in humanitarian protection and accountability;
• Good report writing skills;
• Good knowledge and use of the English Language;
• Proactive aptitude in terms of planning and coordination with different bodies, institutions, and Reference Points;
• Target-oriented and problem-solving aptitude;
• Good leadership skills, aimed at managing and motivating a team;
• Positive ability to bear stressful and complicated situations;
• Diplomatic and confidentiality skills;
• Advanced IT skills. Computer proficiency in MS Excel is mandatory. Proficiency in MS Word, PowerPoint, database, spreadsheet, and graphics presentations.

Plus

• Previous experience in the Region and Sudan is an asset;
• Community-driven approaches is an advantage;
• Good knowledge of Italian is an advantage;
• University degree in the relevant subject (post graduate degree is a plus).

We reserve the right to close the vacancy prior to the application closing date, once a sufficient number of applications have been received. Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled, thanks for understanding.

Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. For more than 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.