Supply Chain Management Senior Assistant (Logistics and Assets Management) – LICA-5 At UNOPS

Job categories: Administration

Vacancy code: VA/2024/B5019/28043

Department/office: GPO, NYPO, PSC, Sudan Project Unit

Duty station: Port Sudan, Sudan

Contract type: Local ICA Support

Contract level: LICA-5

DurationOngoing

Application period: 30-Apr-2024 to 23-May-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information – PSC

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information – UNMAS

Established in 1997 by the General Assembly, the United Nations Mine Action Service (UNMAS) serves as the United Nations focal point for mine action and supports its vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.

UNMAS coordinates and collaborates with fourteen UN departments, agencies, programmes and funds to ensure an effective, proactive and coordinated response to the problems of landmines and explosive remnants of war, including cluster munitions.

UNMAS establishes, manages, and provides strategic direction to mine-action coordination centres in countries and territories as part of peacekeeping operations and humanitarian emergencies or crises. In these situations, UNMAS may plan and carry out mine-action projects, support and coordinate the work of local and international mine-action service providers, and set priorities for mine clearance, mine-risk education and all other aspects of mine action.

Background Information – UNMAS Sudan

The UNMAS Sudan office is based in Port Sudan and works closely with the Government of Sudan and international partners with an aim of reducing the impact of explosive hazards on the civilian population. UNMAS Sudan’s main activities include land release, risk education (RE) and victim assistance (VA) in areas affected with explosive ordnance. Currently, South Kordofan, Blue Nile and West Kordofan are affected with mines and ERW while 5 Darfur states are believed to contain ERW only. UNMAS also provides technical advice and training for Sudan National Mine Action Centre (NMAC) and national mine action NGOs for improving national mine action capacity.

Functional Responsibilities

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!

Under the direct supervision of the Support Services Officer (SSO), and in accordance with UNOPS policies, procedures and practices, the incumbent will be responsible for performing the following duties:

Arrange and obtain the entry visa to Sudan and residency permit for the office and project personnel and visitors as well as other protocol related activities including filling incoming and outgoing official documents.
Conduct maintenance and safe and secure storage of all office equipment and property, including managing office supplies and stationery. Duties include maintaining a stock list of items, distributing supplies to staff as needed, and keeping a detailed log of distribution records.
Assist in shipments,customs clearance arrangements, preparation of documents for UNOPS shipments(received/sent), all necessary documentation, and implementation of followup actions.
Register assets ensuring accurate records.
Conduct physical inventory checks, draft periodic inventory and asset reports and support in the investigation of discrepancies.
Support in ensuring all stores and equipment held by the project are stored safely, correctly, and securely depending upon the item classification.
Support in maintaining an updated list of fleet supplies and fuel under each project ensuring accurate records and ensuring there is no waste, fraud or misuse.
Order fleet spare parts and consumable upon request and maintain inventory including fuel distribution and recording.
Assist in preparing the maintenance work-plan and the budget to cover transportation needs.
Assist the Administration / Logistics Senior Associate to provide on-time, standard monthly reports, including fuel consumption report, maintenance report and any other reports requested by Supervisor including from the field sites.
Maintaining a good filing system for the fleet.
Coordinate with Transport Companies and Freight forwarders regarding shipping documents as well as the loading and unloading process as per the set INCOTERMS.

Education/Experience/Language requirements

Education

A First Level University Degree (Bachelor’s degree or equivalent) with a minimum of 1 year of relevant experience is required OR
Secondary education (High School equivalent) with a minimum of 5 years of relevant experience is required.

Experience

Relevant experience is defined as experience with general administrative, supply chain management, logistics and asset management, or relevant experience in national or international public or corporate organizations.
Proficiency in computers and experience in handling web-based management systems is required.
Experience in use of Enterprise systems is desirable.

Language Requirement:

Fluency in English (speak, read, and write) is required.
Fluency in Arabic (speak, read, and write) is required.

Competencies

Integrity and Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Result Orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: ICS-5 (LICA-5)
Contract duration: Open-ended (subject to organizational requirements, availability of funds and satisfactory performance)

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that the closing date is midnight Copenhagen time.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
Qualified candidates without UN experience are encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – Job-specific

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.