Supply Chain Officer At International Organization for Migration

Position Title: Supply Chain Officer

Job Code: VN 2024 14

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 January 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;

Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Director, Supply Chain Division and direct supervision of the

Global Supply Chain Officer, and in close collaboration with the Manila Supply Chain Unit (MSCU) Global Stocks (GS) and the Regional Offices (ROs), and in coordination with the Preparedness and Response Team (PRD/DOE), the Supply Chain Officer will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at an optimal price and in a timely manner.

Core Functions / Responsibilities:

1. Contribute to the strategic planning for supply chain-related activities of the Global SCMOperations in close collaboration, with internal and external stakeholders at the HQ, Regional, and Country Offices.
2. Responsible for coordinating and monitoring all aspects of the emergency supply chain to check the timely and efficient delivery of essential goods during crisis situations. Key responsibilities include procurement, logistics coordination, warehousing, and contributing to the developing strategies to enhance the emergency response supply chain.
3. Conduct logistics capacity assessment and market research to keep abreast decision makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns, and availability of goods and services.
4. Contribute to the design, implementation, control, and optimizing of the supply chain aspects during crisis events. Collaborate with the requesting Country Offices, and vendors, manage the inventory levels, monitor and coordinate the transportation and deliveries of emergency supplies, and prepare contingency plans for the rapid and effective dispersal of emergency supplies.
5. Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
6. Liaise with the relevant units and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently, and in accordance with the existing procurement rules and regulations.
7. Solicit bids, quotations, and tender documents, oversee the bidding process and provide support for executing the procurement transactions, analyze the bids assuring the conformity to specified requirements; conduct appraisals and select suppliers, and confirm payment terms.
8. In coordination with relevant parties, ensure timely submission of relevant reports as appropriate.
9. Contribute to the establishment and management of robust appropriate internal control mechanisms for the Supply Chain Management process to safeguard the Organization’s assets and prevent fraud, while ensuring that specific administrative procedures are in place and followed in accordance with the Organization’s rules and regulations.
10. Provide training and guidance to the SCM staff of Country Offices on emergency-related aspects, while monitoring, evaluating, and supporting their professional and career development.
11. Provide technical inputs and engage actively in coordination with external partners within IOM’s Global Prepositioning Network such as UNHRD (United Nations Humanitarian Response Depot) and VMI suppliers (Vendor Managed Inventory).
12. Participate in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration Management, Procurement, Supply Chain Management, Logistics, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and managing large teams of co-workers, and managing vendors and suppliers.

Skills

• Proven technical skills and advanced professional level in industry analysis, SWOT, market, and supply base analysis, should-cost analysis;
• Proven leadership skills in managing complex work portfolios and stakeholder relationships;
• Excellent level of computer literacy and good knowledge of ERP required;
• Demonstrated experience in training and managing teams of staff, managing vendors and suppliers; and,
• Extensive knowledge of international, public sector Supply Chain and financial rules, and prior experience with IOM or/and UN agencies are advantageous.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, and makes people feel safe, respected, and fairly treated.

Core Competencies – Behavioural Indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.