SVN 36 2024 Grant Finance Assistant– G5, Port Sudan, Sudan At International Organization for Migration

Context:

Under the overall supervision of head of resources management unit and the direct supervision of resource management officer (grants and compliance) in Port Sudan, the incumbent will be responsible for providing administrative & financial support to the programmed being carried out through implementing partners (IPs).

Core Functions / Responsibilities:

1. Support resource management officer (grants and compliance) in conducting assessment of entities and non- governmental organizations in terms of capacity, governance, procurement, accounting, treasury and HR systems to ascertain eligibility to partner with IOM in program implementation.
2. Conduct field visits and duty travel to Implementing Partners’ (IP) offices and areas of operations, noting relevant programmatic, governance and internal control observations.
3. Assist in preliminary review of project and budget proposals of entities and non-governmental organizations to check reasonableness of budget line items and unit costs reflect prevailing market rates.
4. Maintain a filing system for Memoranda of Understanding (MoUs) or Project Implementation Agreements or Service Agreements, and corresponding approved IP budgets.
5. Support resource management officer (grants and compliance) in monitoring and mentoring IPs in developing financial tracking systems to ensure that projects are realistically costed and are supported by feasible financial implementation plans.
6. senior grants finance assistant in tracking of IPs’ actual expenditure against budget, and actual expenditure against cash flow projection, analyzing variances and fluctuations, and reporting thereon.
7. senior grants finance assistant in liaising with partner organizations to internally expediting and externally communicating bank transfers with respect to grant agreements.
8. Assist in maintaining accurate and timely financial tracking tool, monitoring fund flow, and generating required reports useful to meet the financial and program management needs of the organization and the donors.
9. Perform preliminary review and verification of IPs’ project financial reports according to work programs, checking for accuracy and consistency, eligibility of expenditures, authenticity and sufficiency of supporting documents, and providing necessary feedback to the IPs and the supervisor on findings and recommendations.
10. Following provision of the agreement with the IPs, verify IPs conduct all procurement transactions in accordance with IOM procurement rules and regulations as well as with the mission’s procurement permanent instructions.
11. Conduct Spot checks/ DDA/PSEA assessment/IPs performance rating and risk assessment when required.
12. Upon completion of review financial and narrative reports, liaise with Program Staff on the preparation of the Request for Payment (RFP).
13. Upon receipt of RFP, review supporting documents for completeness and propriety and record the transaction in Prism.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Accounting, Business Administration or a related field from an accredited academic institution, with three years of relevant professional experience; or
• Completed High school degree from an accredited academic institution, with five years of relevant professional experience.
• Professional certification as a Chartered Accountant or certified public accountant is an advantage.

Experience

• Experience in finance and accounting.

Skills

• Knowledge of IOM accounting systems, PRISM-FI software and procedures is a distinct advantage.
• Proven ability to prepare clear and concise reports and to analyze and interpret source information and data.
• High level of computer literacy is required, particularly in IOM computerized accounting systems, good knowledge of MS office, specifically Excel.

Languages

• Fluency in Arabic and English is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership of achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.