Systems Director At Self Help Africa

In August 2021 United Purpose (UP) and Self Help Africa (SHA) merged at a Global Level. In Malawi the country programmes have merged together under one organogram and all Lilongwe core teams are working together in one office at Mwai House next to Anamwino House in City Centre.

The merger of United Purpose and Self Help Africa has given us a unique opportunity to create an organisation built on our shared values and ideals and one that draws on our collective experience, knowledge and skills to expand and improve our work across the countries we work in. This is never more evident than in Malawi as it is also the only country where both UP and SHA were already implemented.

We are now recruiting for a Systems Director to join our team.

Job purpose: Overall leadership of the integration and management of the combined SHA and UP finance and wider operations support departments for the Malawi country programme (CP). The Systems Director will play a key leadership role, supporting the Country Director, on integration and management aspects overseeing finance, compliance, IT and logistics/procurement department leads.

The main duties of this role are:

Finance Management

  • Lead on the integration of the finance teams across systems, policies, and procedures, including leading the roll out and adoption of PSF among teams
  • Lead and oversee the annual audit process for both SHA and UP separate accounts
  • Align financial management of the CP, ensuring compliance to internal and external reporting requirements
  • Oversee and align the annual budget process and ensure efficient and prudent use of financial resources across the CP
  • Drive the financial planning of the organisation by analysing its performance and risks.
  • Prepare timely and detailed reports on financial performance on monthly, quarterly and annual basis

Systems and IT

  • Oversee the roll out of new IT accounting and procurement software systems in line with global IT platforms. This will involve full integration of systems in the areas of accounting (transition from sage to PSF) and procurement

Operational Management

  • Oversee all contract management in line with aligned policies and processes
  • Ensure tax compliance in country
  • Build a strong operations team and ensure that each department head is leading an integrated and strong department
  • Lead the review and finalisation of all aligned in country operational reporting processes and procedures
  • Lead the review and finalisation of all aligned department in country policies

Safety and Security

  • Lead the quarterly risk review process
  • Ensure security policies are in place for the Malawi CP and updated regularly
  • Ensure security is embedded in CP operations across programmes and systems

Logistics/ Procurement / Assets Management

  • The Director would be responsible for overseeing the rolling out a new global procurement and logistics and procurement policy and processes
  • Oversee the adoption of a new e procurement system across the organisation

Representation

  • Engage with the NGO Board on registration and compliance
  • Engage with MRA on all Tax related issues and compliance
  • Represent the organisation on any operations INGO Forum sub-committees

How to apply

Qualified and interestedcandidates who meet the stated requirements must submit a completed Application Form. Please note that CVs and cover letters will not be accepted.

Please visit https://united-purpose.org/s/UP-Job-Application-Form-2wtb.doc to download the Application Form, and then submit the completed form via email only to applicationsmw@united-purpose.org When submitting, please cite the position you are applying for in the subject title. Any applications that do not include this in the title will not be considered. Please also ensure that the application is saved as per the following example: [your name]_systems director application. No hard copies / physical applications will be accepted.

Closing date for the receipt of completed application forms is 12:00 Midnight of Friday, 10th June 2022. Only short-listed candidates will be contacted.

United Purpose / SHA takes the safety and well-being of all those we work with, and our staff, very seriously. We have a zero-tolerance policy on abuse. Our recruitment is safe, meaning that we recruit staff with the highest values and standards of ethical behaviour. United Purpose/ SHA has a Safeguarding Children and Vulnerable Adults Policy, which reflects our commitment to protecting the people with whom we work. All candidates will be expected to comply with this policy and its procedures.

For more information about UP, please visit our website at www.united-purpose.org/malawi/.

UP/SHA is an equal opportunity employer. Female applicants are strongly encouraged to apply.

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