THIRD PARTY MONITORING- MULTISECTOR EMERGENCY RESPONSE AND SAFETY NET FOR HUMAN CAPITAL PROJECT At World Vision

WORLD VISION SOMALIA

THIRD PARTY MONITORING TERMS OF REFERENCE (FIRST CYLE ONLY)

MULTISECTOR EMERGENCY RESPONSE PROJECT

MARCH 2022

Contents

Introduction.. 3

Background.. 3

Third Party Monitoring and Verification Summary. 3

Purpose of the Third Party Monitoring and Verification (TPM). 4

Third Party Monitoring and Verification Methods. 6

Stakeholders and Audience.. 6

Key activities of Third Party and Verification Exercise.. 6

A: Specific activities for Monitoring & Verification.. Error! Bookmark not defined.

Third Monitoring party logistics. 10

WV Team Members and Roles. 10

Proposed Timeline.. 10

Consultant Deliverables. 10

Data Collection Ethics. 12

Qualifications. 13

How to Apply. 14

Introduction

This Terms of Reference (TOR) provides the plans, objectives, deliverables, and expectations for an external consultant to provide services for the third party monitoring exercise for the Multisector Emergency Response which was funded by Bureau of Humanitarian Affairs (BHA).The partners for the BHA grant are operational in Wajid and Huddur districts of the Bakool region; Luuq district in the Gedo region; and Qansaxdhere, Burhakaba and Berdale districts of the Bay region in Somalia. However the third party monitoring will only target Qansaxdhere Burhakaba to verify the activities implemented by the WVI partners.

Background

World Vision Somalia currently implements Multisector Emergency Response project. The BHA project started in July 2021, and will come to an end in Septemper 2022. The goal is to restore the wellbeing of vulnerable communities in Somalia affected by the aftermath of severe flooding, drought, and locusts, World Vision (WV) proposes a multisector emergency response program. This goal aligns with BHA mission to save lives, alleviate human suffering and reduce the impact of disaster by helping people in need become more self-reliant. The project is undertaken together with selected governmental line ministries and district authorities, community leaders and all other relevant stakeholders.

With this TOR, World Vision Somalia is seeking a consultant to provide third party monitoring services to BHA. The Third party monitoring will be conducted by an external Consultant, through a participatory approach involving the partner organizations, line ministries and the beneficiary communities. The monitoring and verification results will help the key stakeholders to assess the level of stakeholder engagement, check quality of project activities , monitor the context, identify implementation strengths and gaps and derive lessons and recommendations for project improvement.

The Summary of First Cycle Third Party Monitoring **

Projects to be assessed;

· BHA/USAID funded Multisector Emergency Response Project

Assessment Type

· An integrated Third Party Monitoring and Verification (TPM) Consultancy Services

· Activity, Output & Outcome monitoring

Locations/District where service is required;

Partner Name

Sectors Covered

Geographic Locations

CeRID

Health, Nutrition ,Food Assistance, WASH, EMRS, Agriculture and Multipurpose Cash

Qansaxdhere

SRDA

Health, Nutrition, WASH ,Agriculture ERMS and Multipurpose Cash

Burhakaba

Purpose of the Third Party Monitoring & Verification exercise;

The purpose of the Third Party Monitoring and Verification Consultancy Services is to conduct independent monitoring and verification of activity implementation, assess the level of stakeholders’ engagement, examine project processes and procedures, monitor the context, and identify implementation strengths and gaps Based on findings, derive lessons and recommendations.

Proposed Methodologies

ž Beneficiary verification exercise through interviews with selected households.

ž Qualitative interviews using Focus Group Discussions (FGDs) and Key Informant Interviews (KIIs)

ž Direct observation and on-site verification of physical activities, assets and infrastructure

ž Capturing pictures and GPS Coordinates of physical activities

ž Conduct beneficiary interviews at health facilities, water points, distribution points, agricultural sites, and other economic activities in the host community and IDPs

ž Household surveys for Post Distribution Monitoring (PDM)

ž Monitoring of distribution processes (Onsite monitoring)

ž Monitoring of the context including the market situations.

ž Assess and monitor activities accomplished by Implementing partners (IPs) and verify evidences of accomplishments based on the monthly/quarterly/semi-annual reports submitted by IPs.

ž Document reviews such as monthly partners’ reports, quarterly, bi-annual and annual reports, baseline & evaluation, PDMs and onsite monitoring reports

ž Use beneficiary lists to randomly pick beneficiaries that can be tracked and interviewed via phone or face-to-face.

Proposed dates of the whole assignment

Only two TPM exercises will be conducted for the BHA project but this TOR is only tied to the first TPC cycle. The data collection and reporting for this exercise should be completed within 10 todays.

Anticipated Date of Draft Report Submission

Within 6 days after completing data collection

Anticipated Date of Final Report Submission

Within 10 days after completing data collection

Purpose of the Third Party Monitoring and Verification (TPM)

The purpose of the Third Party Monitoring and Verification Consultancy Services is to conduct independent monitoring and verification of activity implementation, asses the level of stakeholder engagement, examine project processes and procedures, monitor the context, identify implementation strengths and gaps and based on this derive lessons and recommendations.

The objectives of the study are to:

Specific objectives include;

ž Assess the level of stakeholder engagement by WV and/or its Implementing Partner in the respective districts.

ž Examine the beneficiary targeting and registration processes and verification of selected beneficiaries.

ž Assess if the targeted beneficiaries’ under all modalities; conditional and unconditional cash transfers understand about the entitlement.

ž Determine whether the project addresses the key needs as perceived by the community and Local Authority

ž Assess and verify the up to date accomplishments against the anticipated plans/detailed implementation plan and targets in the districts identified for TPM activities.

ž Assess accessibility of project resources for all targeted beneficiaries of all socio-economic characteristics (including disability).

ž Validate accomplishments reported by sub-grantees, Line-ministries and other stakeholders participating in the implementation of the projects.

ž Examine the processes followed to engage the targeted communities and district stakeholders (including local authorities).

ž Evaluate the procedures put in place to capture and address community concerns/accountability, feedback, complain and enquiries.**

ž Determine the level of integration of the projects among the projects and with other projects supported by different donors and organizations in the same districts**

ž Assess implementation strengths and gaps and based on observations made and responses from stakeholders derive lessons and suggest recommendations

ž Augment the M&E processes, tools, partner capacities and evidence in assigned implementation areas for purposes of quality implementation.

ž Assess if project resources are efficiently and effectively utilized for the targeted communities and households.

ž Provide current information on the context with regards to Health & Nutrition, Agriculture and Food Security, Market situation, Economic Development and Security situation and their implication on project implementation and target communities.

ž Assess and determine the progresses in the key cross-cutting themes for programming i.e. protection, gender, and children in emergencies.

Finance and Support Chain Activities

ž Procurement of SOMTEL lines and registration on e-dahab verification

ž Selection of project beneficiaries, registration under SCOPE, delivery of SCOPE and telephone sim cards

ž Asses warehouse processes, records and stock management.

ž Processing of payments Conditional Cash and Unconditional Cash transfers

ž Processing of re-imbursements to partners or Line Ministries, sample reports and verify authenticity of costs.

ž Assess the Finance and support functions/structures of the partners involved and Line Ministries, identify strengths and weakness, document and share with WV-Management

ž Assess procurement process for the partners and line ministries, do they have clear policies (finance, procurement) and what’s the level of compliance? sample

ž Asset management –assess protocols for asset records, disposal guidelines for the partners and Line ministries involved.

ž Assess office set-ups for partners and line ministries involved.

ž Assess vehicle hiring process in the locations, analyse context and share recommendations

Third Party Monitoring and Verification Methods

The proposed third party monitoring will use mixed methods including Key Informant Interviews (KIIs) and Focus Group Discussions, PDMs and onsite verification as outlined in the M&E Plan.

· Qualitative interviews using Focus Group Discussions (FGDs) and Key Informant Interviews (KIIs)

· Direct observation and on-site verification of physical activities, assets and infrastructure

· Capturing pictures and GPS Coordinates of physical activities

· Conduct beneficiary interviews at health facilities, water points, distribution points, agricultural sites, and other economic activities in the host community and IDPs

· Household surveys for Post Distribution Monitoring (PDM)

· Monitoring of distribution processes (Onsite monitoring)

· Monitoring of the context including the market situations.

· Assess and monitor activities accomplished by Implementing partners (IPs) and verify evidences of accomplishments based on the monthly/quarterly/semi-annual reports submitted by IPs.

· Document reviews such as monthly partners’ reports, quarterly, bi-annual and annual reports, baseline & evaluation, PDMs and onsite monitoring reports

· Use beneficiary lists to randomly pick beneficiaries that can be tracked and interviewed via phone or face-to-face

Stakeholders and Audience

The stakeholders and audience for the study include:

· Community leaders, camp managers and project participants

· The Bureau for Humanitarian Affairs (BHA)

· World Food Programme

· World Vision project staff

· Local authorities in respective regions and districts

· Project beneficiaries including IDP and host communities in all project districts

· Targeted health facilities in all project districts

· Gender-Based Violence and Child Protection Committees

· Ministries at different levels :Ministry of Planning, Ministry of Education, ministry of Health, ministry of Agriculture and Ministry of water resources

· World Vision USA

Key activities of Third Party monitoring, Targeted Tistricts and Implementing Partners

Successful consultant will do monitoring to BHA. The following table provides summary of monitored sectors, geographical cope and key activities which will be verified by successful consultant.

Description of activity to be monitored for the first third party monitoring exercise

Agriculture activities

Districts

Name of partner

· Determine if the type of seeds distributed to farmers were chosen based on farmer consultation or assessment

· Determine if the Ministry of Agriculture was involved/engaged in seed quality assessment and other farmer trainings on crop production

· Assess quality of seeds provided, suitability of seeds to the context/ acceptance by beneficiaries, beneficiaries satisfaction with quality and sufficiency of seeds)

· Comment on the diversity of seeds in relation to dietary diversity

· Hectares of land brought under production

· Assess if all the seeds provided were sown/ planted, crop performance, kilograms of harvest by individual, what they used the harvest for.

· Assess supports provided for promoting irrigation activities

· Assess hectares of land under irrigation

· Number of months of food self-sufficiency (out of a year)

· Verify number of people trained; training content; knowledge and skills transferred, if they rolled out the knowledge they gained to other activities

· Any issue with crop management:

Qansaxdhere/Burhakaba

CeRID/SDRA

Livestock interventions

· Number of animals vaccinated by district by animal type

· If community based animal health workers (CBAHWs) trained and serving the community

· If the Ministry of Livestock was involved in the selection, training and supporting of Community Based animal Health Workers

· Check if the trained CBAHWs have capacity and confidence in the trainings received

· Availability of livestock veterinary drugs in the community and costs charged by CBAHWs to livestock owners seeking their services

· If community accessing the drugs on time, reasonable prices or any gaps related to drugs

· Which animal diseases are commonly prevailing

· If animal diseases reduced, remained the same or increased.

· Any challenge/bottleneck with animal health management**

Qansaxdhere/Burhakaba

CeRID/SDRA

Marketing and Financial Services

· Establishment of Saving for Transformation (S4T)

· Number of saving groups established, member by sex

· Have the members started saving/contribution?

· How much every member contributes at a time, what was their total saving by group/individuals?

· The total amount saved by groups

· Number of group members taking loan from group savings to support income generating activities

· Total amount borrowed by group members vs Group total savings

· Have members received any training, if so what type of topics covered

· Amount of market infrastructure rehabilitated by type (kilometers of market feeder roads, market facilities/shops)

· Number of people utilizing and benefiting from the market infrastructure

Qansaxdhere/Burhakaba

CeRID/SDRA

Water, Sanitation and Hygiene (WASH)

· Number of water points rehabilitated/constructed (shallow wells, boreholes, water pans, others)

· Number of households accessing/benefitting the water points

· Number of water management committees established and trained

· Are water points accessible to people with disability?

· Are there latrines rehabilitated/constructed by type (Health facility level toilets, IDPs, host communities, Schools)

· Are latrines disaggregated by sex

· Are latrines accessible to people with disability (does latrines have rams)

· Are hand washing facilities available at latrines areas? Do hand washing facilities have running water?

· Are there garbage pits in the area? If so, are they been fenced to protect harms to children or animals?

· Are waste disposals managed in environmental friendly way?

Qansaxdhere/Burhakaba

CeRID/SDRA

Health

· Health facilities rehabilitated/ supported, type of supports

· Type of consultations provided at the health facilities

· Number of people served with consultations, by age, sex

· Number of health care staff trained, by training topics, sex and staff trained

· Are vaccinations provided/supported in the areas, if so, mentioned number and age and sex of beneficiaries

· Are there women who have attended at least two comprehensive antenatal clinics, # PNC

· Number of births assisted by a skilled attendant at birth

· Cases of gender based sexual violence reported, treated and supported, type of supports

· Are there Community Health Workers (CHW) supported and/or trained by project? If so, what kind of supports they provide to community

· Are there CHWs/TBAs trained and providing services through timed targeted counselling?

· Is there a time when health facilities out of stock of any medical commodity tracer products, for longer than one week, 7 consecutive days?

Qansaxdhere/Burhakaba

South West State Ministry of Health

Nutrition

· Knowledge created due to support from project on exclusive breastfeeding

· Community knowledge, attitude and practices towards child feeding

· Is there provision of micronutrient supplements (Vitamin A supplementation, Iron and Folic supplementation?

· Are there mothers who trained and practicing Mother-led MUAC (M-MUAC)?

· Are there health care staff trained in the prevention and management of acute malnutrition

· Are number of children/PLM who are malnourished and admitted to outreach services/OTP/ are increasing or decreasing – trend analysis

Qansaxdhere/Burhakaba

South West State Ministry of Health

Food Assistance

· Hold interviews with beneficiaries and non-beneficiaries and other stakeholders to document the beneficiary selection process specifically community participation including women and marginalized groups in the selection and verification of beneficiaries.

· Assess the appropriateness of the targeting criteria, the extent to which it was followed and overall fairness of the process and verify if selected households meet the criteria

· Assess if there are any attempts of fraud or payment requested for households to be registered

· Assess the extent to which the beneficiaries are informed and aware of key project information such as project objectives, activities, timelines, entitlement, number of cash transfers, expected results, targeted beneficiaries, criteria for selecting beneficiaries and opportunities/activities in which they can participate.

· Conduct on-site monitoring (OSM) for distribution of Sim cards to ensure that the right beneficiaries receive the cards and no payments are made in exchange for the cards.

· Verify the number of people benefitting from conditional and unconditional cash transfer, by locations, by lists

· Physical verification and monitoring of nutrition and hygiene messaging and savings groups activities

· Physical verification of household participation in Cash for Asset (CfA) activities and the progress of implementation of CfA activities

· Confirm the frequency of cash transfers and amount (entitlement) received per household

· Establish beneficiary feedback on the transfer value (amount/entitlement), CfA activity participation, cash transfer process, market accessibility and utilization of the cash received

· Evaluate beneficiary targeting, registration and the effectiveness of cash transfer processes

· Data collection for Post distribution Monitoring

· Market and Context Monitoring and Analysis

· Collection and documentation of impact stories

· Identify implementation gaps and bottlenecks and suggest recommendations

Qansaxdhere

CeRID

Accountability to Affected Population (AAP) and Protection

· If community is aware of the existing feedback and complaint mechanisms including the Toll-free number, IVR system and/or landlines, CRM committees, posters)

· If beneficiary use the available CRM systems to submit their feedback and received responses

· If feedback/ responses are given on timely basis

· Verify if community structures received training on protection

· Others, as required

Qansaxdhere/Burhakaba

CeRID/SDRA

Third Party Monitoring logistics

WV Team Members and Roles

The successful candidate/ consultant will closely work with program Manager, MEAL managers, technical specialists, DME coordinators, project staff and staff from partners who will provide the necessary support in the entire process of third party monitoring.

Proposed Timeline

The final report should be submitted to WV 10 days after completion of the monitoring and verification exercise .Any delays in delivery should be communicated with WV as soon as possible, as WV has obligations to meet in terms of timely programming and donor reporting.

Phase 1: Planning and Inception

The consultant will be expected to provide a detailed plan in the form of an inception report. Additionally, they will be expected to develop data collection tools in line with the project’s M&E Plan, ITT, PIRS, and BHA requirements. The inception report and tools will be presented to WV for discussion and feedback before progressing to the next phase. The Inception Report/Presentation and Draft data collection tools should be delivered within required time.

Phase 2: Data Collection, Management and Cleaning

Upon agreement of the inception report and tools, the consultant will initiate training for enumerators and manage the data collection process. The consultant will be expected to manage any issues that arise during data collection, which may include data quality or methodological concerns, logistical challenges, etc. The consultant will be expected to provide WV with updates on the data collection process upon request. The data collection process should be completed within agreed time period.

Phase 3: Data Analysis, Report Writing and Review

Upon the completion of data collection, the consultant will clean and analyze the data and write a draft report. The draft report will be submitted to WV for review within 10 days. The consultant will incorporate feedback and present an updated final report within 215 days upon completion of monitoring exercise.

Consultant Deliverables

The consultant will provide the following deliverables:

ž Develop Technical and Budget proposals that include the Third Party Monitoring and Verification plan, methodology and appropriate M&V relevant information collection and analysis tools.

ž Work closely with the Quality Assurance Team, Sector Technical Specialists and Managers during the planning, design of the methodology; agree on the tools that will be used for Monitoring & Verification and the

ž Develop Monitoring & Verification schedule.

ž Presenting the methodologies and tools for World Vision M&E and Technical teams for revisions and comments.

ž Incorporate feedback given by WV team into tools and reports

ž Training of the data collection teams and supervisors (if need be) to ensure quality of data collected

ž Ensure a thorough review and analysis of project and secondary data

ž Ensure compliance with World Vision Informed Consent Policy regarding respondents

ž Lead the sample selection and outputs for primary data collection.

ž Data collection (Quantitative and Qualitative) for the outlined activities.

ž Data management (entry), transcription, analysis, interpretation and reporting.

ž Visit activity implementation sites and capture the required information (GPS – where applicable, photographs, feedback from communities or participants).

ž Verification of actual activity implementation on the ground.

ž Conduct FGDs and KIIs and observations where applicable to gather relevant information

ž Ensure adequate triangulation and validation of evidence collected

ž Debriefing on preliminary Monitoring & Verification outcomes to the field team soon after completion of data collection. The result is expected to be published and the consultant needs to give due attention for the quality of the report.

ž Present Final Report ensuring that the reports are well-written, and presented in a way that clearly stipulates the evidence collected, conclusions, and recommendations

World Vision Somalia Responsibilities

ž Provision of reference documents like project proposal, M&E Plan, IPTT, Detailed Implementation Plan, any survey reports and quarterly progress reports.

ž Ensure that the consultant adheres to research ethics and safeguarding policy

ž Conduct a review of and provide timely feedback and approval of all draft deliverables listed above under contractor responsibilities.

ž Community and stakeholder mobilisations for the Monitoring & Verification exercises.

ž Review the third party monitoring & verification plan and tools before use and reports and provide timely feedback.

ž The project team supports and facilitates connections to relevant stakeholders in the targeted districts.

Consultant Responsibilities