Training Officer At The Dallaire Institute for Children, Peace and Security

Job Title: Training Officer (Rwanda)

Reports to Position Title: Project Manager

Research Project Title: Promoting The Vancouver Principles in Sub-Saharan Africa (PVPSSA)

Faculty/ Department: The Dallaire Institute’s African Centrer of Excellence, The Dallaire Institute

FTE (based on 35 paid hr work week): 100%

**Duration :**12 months. Full-time

About the Research
The Dallaire Institute for Children, Peace and Security was established by retired Lieutenant-General the Honorable Roméo Dallaire, former Force Commander of the United Nations Assistance Mission for Rwanda (UNAMIR). Our mission is to prevent the recruitment and use of children in armed violence and transform cycles of violence. The Dallaire Institute’s African Centre of Excellence has been funded to finance projects specifically designed to strengthen national security sectors’ capacity to prevent the recruitment and use of children in armed conflicts in Africa.

Job purpose

The Training Officer is responsible for supporting the planning, coordination, and execution of training workshops for the Dallaire Institute’s projects. This role will work closely with the Project Manager, the programs and curriculum design team, the MEAL team, and other staff to ensure the smooth delivery of training activities across multiple projects and countries. The Training Officer will also manage logistics, track training data, and contribute to the development of training materials and reports.

Duties and responsibilities

Planning and Coordination:

• Ensure the training-related activities and required resources are comprehensively and reasonably embedded in the project plans and budgets.
• Develop, maintain, and disseminate a training calendar.
• Organize and coordinate meetings related to training preparation and follow-up.
• Identify challenges in training processes and propose solutions.
• Prepare detailed training checklists and ensure all involved parties are informed and prepared.
• Maintain and update the database of trainers, including their training history and contact information.
• Act as the primary point of contact for trainers, providing necessary materials and information.

Logistics:

• Support logistical arrangements for him/herself and other trainers, including travel, accommodation, visas, and security checks.
• Coordinate with other consultants and the Operations Team to manage contracts and payments.
• Ensure all training documentation is collected, organized, and filed appropriately.

Training Delivery:

• Assist in the review and preparation of training materials.
• Coordinate the delivery of training sessions, ensuring the availability of all required resources.
• Facilitate daily debriefs with the training team to review progress and address any issues.
• Ensure evaluation forms and feedback are collected and summarized at the end of each training.

Post-Training Activities:

• Lead the preparation of After-Action Reports, summarizing key findings and recommendations.
• Document and share training-related best practices and lessons learned to influence relevant curriculum review or training delivery methodologies.
• Work closely with MEAL colleagues and other relevant ACoE/HQ focal points to translate MEAL outcomes into compelling narrative report (when required).
• Submit expense reports and ensure all receipts and documentation are organized and filed.

Qualifications

Requirements

• Bachelor’s Degree in International Development, Education, Management, or a related field.
• Minimum 2 year’s experience in training delivery and coordination, or a related role.
• Fluent in English, with excellent written and verbal communication skills.
• A minimum of 7 years of security sector experience in training development, especially with security sector institutions in the African context.

Skills

• Strong organizational skills and attention to detail.
• Excellent ability to forge relationships at all levels and work across multicultural, multilingual, and multidisciplinary teams.
• Ability to work effectively under pressure and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, particularly Word and PowerPoint.
• Adept at handling confidential information with discretion.

Knowledge

• Understanding of training coordination and project management principles.
• Ability to communicate technical concepts to colleagues.
• Understanding of children’s rights, including international and national human rights frameworks, and peace and/or security sector operations.

Assets

• Experience working in international or non-profit organizations.
• Professional working proficiency in other languages, especially French or Portuguese.
• Certification or qualification in project management.

Working Conditions

Presential role: Due to operational requirements, the successful applicant is required to work in person.

The position is based in Rwanda, with the need for regional travel up to 50% of the time

Supervisory/Managerial Responsibilities

This position is an individual contributor role, working closely with the PVPSSA country team and other staff members.