Travel Officer At Amref Health Africa

JOB PURPOSE

The Travel Officer is expected to deliver an improved travel management service to Business Units at the Africa CDC. Thus, the Travel Officer is required to effectively and efficiently support the travel requirements of mission personnel and official visitors travelling on behalf of Africa CDC.

JOB RESPONSIBILITIES

Main Functions

• Undertake all tasks related to Travel Management of Africa CDC

Specific Responsibilities

• Assist with the day-to-day functions of the Travel Unit to coordinate travel-related matters within the Organ;
• Assist with the administration of all official mission and statutory travels
• Calculate airfare, excess baggage entitlements, daily subsistence allowance for travelers;
• Provide support to travel planning activities when required
• Provide information to staff on the most economical and value for money routes and plan routings and itineraries accordingly;
• Review travel claims and supporting documentation for completeness, accuracy, validity, and conformity with AU rules prior to forwarding them to the Finance Section;
• Coordinate with the Finance Section regarding reimbursement of travel expenses;
• Institute controls in SAP towards ensuring that no claim is duplicated and that arrangements are made to collect charges for any deviation from the authorized itinerary.
• Ensure that unused tickets are properly tracked, and funds are recovered;
• Verify that services provided by the airline authorities are rendered satisfactory and in accordance with the contract before processing invoices for payment;
• Advise substantive offices, and other relevant staff of arrival information; and
• Perform other duties as directed/requested.

REQUIRED QUALIFICATIONS

Academic Qualifications

• Bachelor Degree in Accounting, Marketing Management, Business Administration, travel management, or related field is required.
• Training and working experience in travel management tools such as Amadeus
• Relevant training in travel, procurement, project management, or related fields from travel-centric entities (IATA, ICAO) is an advantage

Experience

• Five (5) years of relevant experience in travel, administration and management is required.
• Experience with an airline or travel agency is an advantage.

Functional Skills

• Proven expertise in travel related processing requirements and overall understanding of corporate travel management.
• Familiarity with AU or international organisations’ procedures and systems is an asset.
• High level of accuracy, attention to detail and thoroughness.
• Ability to work under minimal supervision, be proactive, initiative and with sound judgment.
• Ability to leverage limited resources and staff for maximum impact.
• Ability to perform multiple tasks and work under pressure with a wide range of individuals and institutions
• Creative thinking, problem solving, communication and interpersonal skills.
• Proficient computer skills and use of relevant software (word processing, excel, Amadeus, SAP ERP)
• Excellent writing, negotiating, analytical and communication skills
• Excellent interpersonal skills.

Languages

• Fluency in English including excellent written and verbal communication skills.
• Fluency in French, Arabic or Portuguese is desirable.
• Knowledge of two or more AU languages would be an added advantage.