UKRAINE – Logistics Coordinator (M/F) – KIEV At Solidarités International

Desired start date: ASAP
Duration of the mission: 6 months (to be extended)
Location: KIEV

About the Mission

The conflict in Ukraine has seen a dramatic and rapid escalation since 24th February 2022 with massive multidimensional attacks from Russian troops throughout Ukraine, from the East, North and Southern borders that affected a large part of the country including the capital, Kyiv. This attack has been immediately followed by massive displacements, and as of March 22nd about 3 500 000 Ukrainians have taken refuge in neigbhouring countries and about 6 500 000 are internally displaced, mostly in the west part of the country.

Areas affected by the conflict are becoming increasingly difficult to access, due to fighting, or because they area under Russian Federation control. Civilian casualties have increased and large-scale destruction of civilian infrastructures, including private housing, have been reported. However, many inhabitants are still living in these conflict areas, either because they were not able to leave, or they want to stay in their villages or cities. In those areas, public services are strongly affected: water, electricity and gaz networks are not functioning properly or fully destroyed. Access to essential items such as food, drugs, fuel and NFI is a vital need for the population, as they are no longer accessible, and the economy and markets are no longer functional. In some areas, the banking system is as well affected.

Distribution of in kind food, shelter and WASH NFIs
WASH interventions in punctual basis

During the 2 first months of the conflict numerous people leaving East Ukraine, and other area affected, Have transited by road or train to Lviv along an axis Dnipro Ouman, Vinnistsya, Khmelnytskyï, Ternopil. The trip to Lviv can take several days, by train or by Car and no or very few assistance is provided along this axis, IDPs are therefore lacking food, water, warm places to sleep during curfew time, from 7.00PM to 6.00AM, depending of the oblast regulations. The influx has decreased but assistance is still needed.

SI response to people in transit needs: to support with NFI, ready to eat food people in transit on the axis and to ensure transit centers are well equipped
Support to transit Centers

Many IDPs are settling in the Western regions, including in Lviv Oblast but some are also staying in Dnipro Odessa and all along the axis, as un Uman (Cherkassy oblast). These IDPs have often lost their source of income and rely on relatives, host community and solidarity to find food and basic items. Housing is as well now scarce in the area; prices subsequently increase and the improvised transit centers that are supposed to host IDPs for a few days before they manage to find accommodation are already at the limit of their capacities.

Rehabilitation/repairs and/or basic equipment of shelters, houses and buildings to accommodate IDPs.
WASH improvements in shelters
Provision of food
Cash response to the IDP families including cash for rent

About the JOB

General objectives

The logistics coordinator pilot logistics activities of the mission to ensure the smooth running of SI operations in the country. She/He ensures the implementation of SI procedures and logistics tools on the mission and ensure their compliance and their proper use. She/He helps define the mission strategy, drafting and design projects necessary means and activities SI. She/He is the referent on the mission and the link between headquarters and the mission for any issue related to logistics

Specific stakes and challenges
Team management
Fleet (Vehicles and Thermal equipment) management
Technical Equipment Management
Management of communications systems and telecommunications
Management and monitoring of IT assets
Inventory and stock Management
Priorities for the 2/3 first months:

Finalizes the setting up / Recruitment / building up of the coordination logistic teams

Trains the Coordination logistic team and defines / prepares training to be implemented at base level for field team

Participate to the improvement of movement strategy within the country, size the fleet and determine the set up (SI driver, Service contract, renting care etc…)

Launch the purchase of vehicles.

YOUR PROFILE

Education: Logistic background, ideally bio force training

Experience:

At least 2 years of experience as Logistic Coordinator or similar position for an international NGO
At least 4 years of experience as logistician in humanitarian organization
Previous experience with SI would be likeable
Previous experience in unstable environment (conflict / post conflict country)
Experience in intervening on emergency context with multisectorial response,
Experience of team management
Previous experience in Ukraine would be an asset

Technical skills and knowledge:

– Training and capacity building skills

– Coordination, and diplomatic skills

– MS office.

– IT and Communication device management skill, including cyber security

– Good analytical skills, ability to adapt

– Good communication and diplomatic skill

– Good organization skills.

– Capacity to work under pressure in a tense security environment.

Languages: English, knowledge of Ukrainian would be a strong asset.

Other desirable qualities: leadership and management / coordination with partners / planning and prioritization / flexibility / capacity to work under stress / solution making oriented / Team player

SI WILL OFFER YOU

A salaried post:
According to experience, starting from 2 400 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem.
SOLIDARITÉS INTERNATIONAL also covers accommodation costs in the Guest House and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 700 euros allocated by SOLIDARITÉS INTERNATIONAL). To these break periods, one additional rest day per month worked are granted.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are r efunded.