UNV Programme Assistant (National Volunteer Specialist) At UN Volunteers

Mission and objectives

UN Volunteers in Papua New Guinea is providing talent support to the UN agencies as a system-wide common service provider. There is no UNV field unit yet in Papua New Guinea, and the position will be stationed within UNDP office in Port Moresby, Papua New Guinea. In 2023 (as of December), 10 UN Volunteers (international and national) served with various UN agencies. There are notable potentials to increase UN Volunteers mobilization in the country, to support UN programmes and projects. UNV contributes to the achievement of the Sustainable Development Goals (SDGs) through engaging UNV volunteers and promoting volunteerism at national and sub-national level.

Context

Papua New Guinea is one of the UNV programme countries under Asia and the Pacific region. There is no UNV field unit yet in Papua New Guinea, and the position will be stationed within UNDP office in Port Moresby, Papua New Guinea. In 2023 (as of December), 10 UN Volunteers (international and national) served with various UN agencies. There are notable potentials to increase UN Volunteers mobilization in the country. The position is envisaged to support the volunteer management, volunteer mobilization within UN agencies, Funds, and Programmes focused on peace, development and humanitarian needs along with increasing talent pool efforts in the country. The position is expected to deliver smooth processes of UN Volunteer recruitments, repatriations along with onboarding, inductions, extensions, day-to-day volunteer management, coordination with the UN agencies, UN volunteers ensuring close coordination with UNV Regional Office and HQ.

Task description

Under the direct supervision of the Regional Portfolio Specialist, UNV Programme Assistant will deliver the following tasks:

• Establish strong partnerships with the UN agencies and create opportunities for increasing UN Volunteer mobilization for Papua New Guinea

• Complete tasks the pertinent steps of day-to-day UNV recruitment processes, onboarding, repatriation, extensions and HR actions on UVP in close liaison with the host entities, VSC/VSS and Regional Portfolio Specialist

• Conduct pre-and post-arrival arrangements of UN Volunteers including pre-departure allowances/Settle-in-Grants, hotel booking, arranging inductions, and other pertinent issues for national and International Volunteers

• Conduct induction for the new UN Volunteers, providing support to necessary administrative and operational support to the new UN Volunteers i.e., introducing buddy system, liaising with VSC, and other pertinent issues.

• Support to UNV mobilization by close coordination and follow-up with the agencies and partners following the guidance Regional Portfolio Specialist

• Provide necessary support to online and onsite volunteer mobilization with regular coordination with the agencies, Govt counterparts, donors, and other key stakeholders following the guidance Regional Portfolio Specialist

• Arrange UNV Field Unit events, observance of International Volunteer Day and advocacy initiatives following the guidance of UNV Regional Office.

• Provide support to the Regional Portfolio Specialist for coordination with the partners, arranging meetings, research works, arranging UNV missions, policy works on volunteerism, developing talent pool and improving documentations.

• Provide all relevant support to the serving UN Volunteers and respond to their queries and maintain excellent coordination with UN Volunteers and host entities for their wellbeing.

• Support to liaise with country of recruitment on logistical/travel/financial arrangements for international UN Volunteer recruitment.

• Provide necessary support to FU personnel with travel, visa arrangements, procurement, and payment issues.

• Maintain volunteer files, partners’, and volunteers’ database, and build an efficient documentation system.

• Maintain the files on UNV assets, repairing of ICT stuff and keep tracking on UNV furniture and other goods, if any

• Perform quantum and UVP role as guided by UNV.

• Perform any other duties as guided by supervisor.

Age

27 – 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Required experience

3 years of experience in working in program support, partnerships, coordination, finance, administration, procurement, report writing, and a sound knowledge of IT. Relevant experience, with development organizations and volunteer management, is an asset. *Language Skills: Fluency in English (written and spoken) with analytical and presentation skills

Area(s) of expertise

Volunteer management, Development programmes, Communication

Languages

English, Level: Fluent, Desirable

Required education level

Bachelor degree or equivalent in in social sciences, accounting, finance or HR/administration

Competencies and values

• Integrity Accountability

• Adaptability and Flexibility

• Commitment and Motivation

• Commitment to Continuous Learning

• Working with teams