YEMEN – ADMINISTRATIVE MANAGER (H/F) – AL MOKHA At Solidarités International

Desired start date: 15 February 2023

Length of the mission: 6 months renewable
Location: Yemen, Al Mokha

ABOUT THE MISSION…

SI opened its mission in Yemen in 2017, establishing its coordination in Aden. Since then, SI expanded the geographical scope of its intervention, and established offices in Al Turbah and Al Mokha in Taizz Governorate and operational presence in Hodeidah, Lahj, Dahle, Marib and Abyan Governorates

The mission has a forecasted budget of about 13M Euros for the year 2023. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha. The mission is composed of approx. 19 expatriates and about 120 national staffs. Objectives for the mission for 2023 is to build on its Emergency Response capacity to expand in hard to reach areas, and develop qualitative interventions responding to emergency and protracted needs, while enhancing resilience.

In Al Mokha, SI implements emergency and resilience WASH programs, funded by ECHO, CDCS, and SDC and Dutch MOFA. WASH activities entail water trucking, rehabilitation of water network, construction of emergency latrines and showers, distribution of hygiene kits, hygiene promotion, and cleaning campaigns; and a 3-years resilience project looking for more innovative, sustainable and resilience focus wash activities. Under its FSL portfolio, SI distributes unconditional, multi-purpose cash to IDPs.

SI has been one of the first humanitarian actors to access the West Coast, and remains as of today positioned in hard-to-reach areas close to the frontline of Hodeidah and Maqbanah. SI aims at maintaining this positioning and further expanding its presence. After a significant scale up in financial and operational volume on the West Coast in 2019, SI is expecting to maintain a similar portfolio in the area for 2023.

ABOUT THE JOB

The mission is looking for an Administrative Manager, based in Mokha, to support its operations in the area. SI is looking for a proactive collaborator able to lead operations in insecure environments. He/she will ensure the implementation of SI procedures and their compliance.

The Administrative Manager carries out administrative, accounting, financial and human resources management of his/her base, in compliance with donor and Solidarites International procedures.

He/she supervises accounting operations and cash management
Carries out budget follow up in conjunction with the heads of department
He/she contributes to the development of new proposals and leads the budget design
He/she contributes to ensuring that SI’s Human Resources policies are properly rolled out and implemented at base level
He/she is responsible for supervising, supporting and training the members of the administrative team
He/she will be leading the design, implementation and follow-up of a capacity building plan leading to staff empowerment.

Specific stakes and challenges

The Al Mokha base is relatively remote, therefore the Al Mokha Admin Manager will face the associated challenges to maintain/enforce structuration of the team. Specific challenges associated with the position relate to the scale of the activities, capacity building of local team, multi sector and multi district interventions requiring adequate organizational support.

Priorities for the 2/3 first months:

Update/Enforce Al Mokha base strategy and structuration of the team
Ensure capacity building and coaching of the admin team
Strengthen enforcement of inter department coordination and internal processes and compliance

YOUR PROFIL

Specific skills and experience:

Diploma and/or experience in relevant field (HR and finance)
Previous experience as Administrative Manager
Previous field experience with SI is an asset;
Experience in tensed context in terms of security is an asset;
Experience in remote management is a strong asset.
Good and proven writing and spoken English are required;
Arabic speaking is an asset;
Knowledge of HOMERE and SAGA would give a strong advantage.
Knowledge and experience of Yemen or Middle East appreciated;
Management Skills and HR appetence
Great work and stress management capacities;
Willingness to work in complex and volatile environments;

SI WILL OFFER YOU

A salaried position
According to experience, starting from EUR 1800 gross per month (+ 10% annual leave allowance paid monthly i.e. 1980 euros gross per month) and a monthly Per Diem. SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.

Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every two months spent in the field.

Social and health cover
Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS:

Living conditions are good in a new guest-house/office building fully furnished with roof top and gym room, with internet, and electricity (with some cuts). There are currently other expatriates from 5+ other INGOS permanently based in Al Mokha. Field visits are possible for international staff if the security situation allows.

In Al Mokha, the situation is stable and calm due to heavy military presence from the coalition. Main risks in Al Mokha relate to landmines/UXO/IED presence (not in Al Mokha city, but in neighboring districts), celebratory fire, and/or cross-fire due to personal disputes. Criminality remains low in the city, owing to heavy military presence, while kidnapping is not considered a major threat in the area.