YEMEN – LOGISTICIAN MANAGER (H/F) – EMERGENCY PREPAREDNESS AND RESPONSE TEAM – ADEN

Desired start date: asap

Duration of the mission: 6 months (renewable)

Location: Based in Aden but with regular field trips

ABOUT THE MISSION

SI opened its mission in Yemen in 2017, establishing its coordination in Aden. With the support of the Emergency DESK, SI mission was able to quickly acquire operational capacity, which was first deployed in Lahj Governorate, for implementation of WASH and Food Security Programming. Over the course of 2018, SI expanded the geographical scope of its intervention, and established presence in Al Turbah and Al Mokha in Taizz Governorate.

The mission has a forecasted budget of about 12M Euros for the year 2021. It operates from Aden, where the coordination is based, and 2 operational field bases located in Al Turbah and Al Mokha.

EPRT base is located in Aden for a better flexibility in geographical coverage of the intervention.

The mission is composed of 19 expatriates and about 120 national staffs.

The EPRT is intervening in emergency WaSH (Water trucking, sanitation construction, distribution of Hygiene kit, HP awareness….), WaSH in Health with a strong focus on water-borne disease preparedness and response (Rehabilitation of Health Facilities, Distribution of cholera kit and second line response at village level, Water supply at Health Facilities level…), Shelter/NFI kit distributions, and finally in emergency cash for food assistance.

The Emergency Preparedness Response Team (EPRT) is intervening in emergency WaSH (Water trucking, sanitation construction, distribution of Hygiene kit, HP awareness….), WaSH in Health with a strong focus on water-borne disease preparedness and response (Rehabilitation of Health Facilities, Distribution of cholera kit and second line response at village level, Water supply at Health Facilities level…), Shelter/NFI kit distributions, and finally in emergency cash for food assistance.

The objective of the base for 2021 is to have the access and capacities of response in 2 additional governorates and enforce EPRT ongoing strategy and structuration.

ABOUT THE JOB

General objectives

The mission is looking for a Logistics Manager, based in Aden with regular field visits, including to the sub-base in Marib city, where there is one admin/log supervisor; and to locations where SI EPRT maintains warehouses (Ad Dhale and Al Mokha). He/she will be in charge of setting strong logistics and compliance procedures, especially in supply, and focus on national staff capacity building. The main objective of this position is set appropriate frame in order to enhance the capacity of the logistics team, in particular the logistics supervisors in Aden and Marib.

The Logistics Manager will implement and supervise all logistics operations at his/her assigned base and sub-base. He/she will organize logistic support for programs, in keeping with Solidarités International procedures. He/she will assist the Field Coordinator in the implementation of safety rules.

Specific stakes and challenges

The EPRT base is relatively young with two-years activity only, therefore the EPRT Logistics Manager will face the associated challenges to maintain/enforce structuration of the team. Specific challenges associated with the position relate to emergency nature of activities, capacity building of local team, multi sector and multi governorates interventions requiring adequate organizational support.

Priorities for the 2/3 first months

Update/ Enforce EPRT strategy and structuration of the team
Ensure capacity building and coaching of the logistics team
Strengthen enforcement of internal processes and compliance in logistics
Support sub base opening

MANAGEMENT

The base Logistics Manager will manage a team of six logistics staff, including:

Based in Aden, 1 Logistics Supervisor, 2 procurement officers, 1 storekeeper, 1 radio operator;
Based in Marib, 1 Logistics/Admin Supervisor (jointly managed with the admin manager).

Additionally, the logistics manager will be responsible for watchmen and drivers (not direct staff).

YOUR PROFILE

Education and experience

Technical education and significant experience in the logistics
Previous experience as a Logs Manager (1-2 year) a prerequisite;
Experience in capacity building;
Experience in tensed context in terms of security is an asset;
Experience in remote management is an asset

Knowledge and technical skills

Expertise on local procurement;
Strong expertise on supply processes;
Experience on setting strong log procedures and compliance mechanisms ensuring log tools are known and used by all;
Ability to analyse and create data on log department to improve efficiency;
Good and proven writing and spoken English are required;
Arabic speaking is an asset;

Qualities:

Transferable skills in logistics appreciated;
Main component of this position will be to train and delegate as much as possible to the logistics team to enhance autonomy of the staff members;
Knowledge and experience of the Yemen or Middle East countries appreciated;
Multi-project support experience;
Strong interpersonal skills;
Skill transfer ability highly appreciated;
Anticipation and self-organization capacities;
Great work and stress management capacities;
Willingness to work in complex and volatile environments;

SI WILL OFFER YOU

A salaried position: starting from 1980 euros gross per month (1800 € + 10% annual leave allowance paid monthly) and a monthly per diem of 750 USD a month. Please note that salary is not negotiable with SI.

Vacation: During the assignment, a system of alternation between work and time-off is implemented at the rate of one break after two months spent on the field. For a one-year assignment, the expatriate will have a 9 calendar days break for every 2 months spent on the field (with 850 USD allocated by Solidarités). In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization.

Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

SECURITY

Aden

EPRT office is located in Aden city and EPRT team is active in four different governorates with its specific constraints, notably because most of EPRT activities are located close to frontlines. The security in Aden remain fragile because of the ongoing tension between both STC and IRG forces in the “South” and overall fragmentation. The presence of IS and AQ in some located areas in the Center/East of the country is an additional risk yet both groups have not been escalating in attacks nor regular, incidents are decreasing since 2017. In all Governorates of intervention where SI-EPRT is intervening close to the frontline, the main risk remains to be “at the wrong place at the wrong time” and to be impacted by crossfires and/or shelling. The risk of INGO carjacking is new yet to be considered seriously, but the risk of expat targeting/kidnapping is quite low with no major history in the areas of intervention.

Strong mitigation measures are in place, in addition to C19 prevention measures leading to restrictive movements within Aden for expatriate. Dedicated SOP for each area of intervention are developed and enforced for movement to the field for both international or national staff.

KEY INFORMATION ABOUT LIVING CONDITIONS

The field office in Aden is shared with the guesthouse (same building). It is located 5 minutes-drive from the coordination office, which also shares guesthouse and office. Security rules in Aden are rather restrictive, with a curfew at 6.00 pm, extended to 10.00 pm in the green zone, where most INGOs are located. Expatriates are allowed to go to the supermarket, to one restaurant (not during C19 pandemic), one castle and two beaches. Guesthouse are comfortable as per middle-east standards (large rooms with AC, with high-standard bathrooms with running water).

Trips to the field is possible for expatriates under certain condition but are limited to keep the presence of international staff low profile