Zambia Programmes Officer At Tropical Health and Education Trust

1.Grants Management

o Manage a portfolio of health partnership grants, overseeing contracting and financial disbursements.
o Ensure grant holders are compliant with contractual and due diligence requirements, and support them where necessary to overcome identified challenges.
o Conduct visits to the grant holder institutions throughout the programme, and hold regular online meetings, to accompany progress, ensure that challenges identified through reports and monitoring visits are being successfully overcome and that any new challenges, concerns, developments or opportunities are identified quickly.
o Review grant holder narrative and finance reports, and provide feedback on the level of achievement, need for further information and recommendations for improvement.
o Conduct audits to grant holder institutions.
o Identify any changes to the personnel amongst grant holders
o Contribute to learning analysis meetings, as well as quarterly donor reports and end of project impact reports.
o Contribute to grant holder sharing and learning events.
o Provide other administrative support where required.

2.Grants database administration

o Ensure optimum use of the grants management database (on the Salesforce platform), including input of data, grant analysis, production of reports, and analysis of monitoring and evaluation methods.
o Support the internal team and grant holders to navigate the database.
o Liaise with the database supplier to troubleshoot any issues.

3.Administration and events

o Support preparations for, attend and present national, grant holder and THET events
o Liaise with the in-country administrator in providing logistical support around health partnership events/visa processes/ethical approvals, UK teams, etc.

4.Programme support

Support project leads across the full life cycle. This may involve:
o Liaising with staff, volunteers and partners to ensure the timely completion of deliverables
o Ensuring compliance with donor/country agreements, regulations and requirements
o Identifying, tracking and managing risk
o Supporting effective communication with partners, donors and other stakeholders
o Contributing towards project budgets, including monitoring spend against budget, undertaking re-forecasting, and authorising spend.

5. Programme quality and design

o Contribute to the design of organisational and health partnership quality programme approaches, including standards, processes, tools and guidance.
o Contribute to the delivery of capacity development interventions for grant holders and THET country teams as appropriate.
o Contribute to the design of new projects, supporting team members in developing funding proposals.

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