Operations Coordinator at Syrian American Medical Society Foundation

Overview of the Role:

The Operations Coordinator is responsible for leading and ensuring high quality finance, logistics, procurement, Human Resources, Government Liaison, and Administrative and to ensure efficiency for the operation process to provide shortest pass and minimum cost.

Financial Management

 Provides quality oversight for finance and accounting functions, including bank account and cash management, budget development and management, donor financial reports, internal controls, and cash flow management.

 Ability to fill-in for all accounting tasks of the finance officer (such as payroll processing, closing months, handling petty cash, produce vouchers, pay suppliers, etc…).

 Revise all financial reports and processes to advise HoM and facilitate approvals of financial reports.

 Hold the budget management responsibility for SAMS programs in KRI and NES.  Assist in collecting documents required for audits and verification reports.

 Write and submit internal and external reports for donors as required in collaboration with HQ. Procurement and Asset Management

 In collaboration with the compliance officer be responsible for effective and compliant procurement and asset management practices.

 Ensure procurement staff work in close collaboration with program staff to plan and coordinate procurement needs

 Develop procurement and spending plans and manage the implementation of the programs.

HR Management:

Staff Management

 Follow-up with direct reports (Finance Officer, HR and Procurement Officer, Baghdad Representative) and support them to fulfill their responsibilities.

 Develop performance objectives for each staff. Evaluate staff on a semi-annual basis.

 Ensure direct reports are working together effectively as a team.

 Hold weekly team meetings with direct repoorts for planning purposes, information sharing and problem solving. Recruitment and Orientation

 Ensure each position has a job description.

 Design a sourcing strategy to identify qualified candidates.

 Manage the interview process with relevant supervisors.

 Work with senior country management to decide salary offers.

 Ensure effective orientation processes for new hires. Representation

 Represent SAMS in all relevant fora in relation to the position duties, e.g. Government of Iraq (GoI and KRI), NGOs, donors.

 Government Relations and Liaison with all relevant stakeholders.

 Ensure SAMS provides accurate and timely reports to the GoI as well as KRI.

 Work closely with CPA to ensure all documents are presented to the authorities in a timely man anner and in accordance with the law.