KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
• Lead in ensuring that administration filing systems, both manual and computerized, are efficient and maintained to high standard, and that the filing lists are kept up to date and circulated.
• Maintain fuel level in the safe level for the power supply in the office & guest houses.
• Maintain & update the contact lists for both external and internal contacts (Staff, INGO, Government contacts) and circulate to Syria Staff and Oxford teams as required.
• Support, manage, and organize cleaners, including attendance, leaves, and daily, weekly, monthly responsibilities and let’s talk.)
• Ensure that pantries are fully stocked at all times (prepare the new upcoming purchases).
• Provide the support only in the booking and update the records for meeting rooms.
• Support all hotel and accommodation arrangements for Oxfam staff and visitors.
• Carry out store management for office stationery by making requisitions; set up procedure for identifying needs for stationery & store/distribute stationery according to departmental procedures.
• Provide effective and efficient administrative support to all members of staff (Sim cards, ID, Business Cards) acting as a focal point and coordinating with the communications provider for all the Hubs.
• Regular inventory for Office Stock -warehouse and GHs (Admin stock)
• Follow up with Telcom company AND arrange all types of payments
• Ensure implementation of Oxfam Administrative policies.
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
Any other duties that may be reasonably required of the postholder
Qualifications
ESSENTIAL
•Self-Awareness
•Mutual accountability
•Relationship building
•Listening
•Decisiveness
In addition:
• Minimum bachelor’s degree from an accredited university
• Minimum 2 years of relevant experience in similar functions related to facility administration with NGOs or private sector
• Experience to prepare, edit, and format documents, letters, and reports for internal and external use.
•Ability to organize work effectively and support others, and work in a team
• good listening skills and has communication skills
• Organizing goals through creating conditions of success
• Competency in use of relevant technology systems (MS Office suite, and accuracy skills)
• Fluency in Arabic and English (written and verbal) is essential
• Diplomacy, tact, and negotiating skills.
•Good communication skills.
Desirable
• Ability to view problems as parts of an overall system and in their relation to the whole system
• INGOs Experience
How to apply
Please visit Oxfam website https://jobs.oxfam.org.uk/jobs/vacancy/23956/description