The Venezuelan Red Cross (CRV) is a humanitarian organization whose mandate is to save lives and improve the conditions of vulnerable people. As part of the International Red Cross and Red Crescent Movement, it provides timely assistance in emergencies, disasters, and other humanitarian crises.
Guided by its Fundamental Principles—Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, and Universality—the CRV acts as an auxiliary to public authorities in the humanitarian field, working to reduce human suffering without distinction of race, gender, religion, or ideology. Its work encompasses emergency medical care, strengthening community resilience, first aid training, disaster response, and the promotion of health and well-being.
Through a network of highly committed volunteers, the CRV efficiently and effectively mobilizes resources to be present where and when they are most needed. Its work is based on solidarity, respect for human dignity, and a commitment to protecting life in all its forms.
If you want to be part of the team and make a difference, we invite you to join us.
How can you make a difference? Key functions / Responsibilities
The Grants Accounting Assistant’s primary purpose is to provide operational and technical support to the accounting management of restricted funds (grants) for the Venezuelan Red Cross. This role is critical to ensuring the systematic validation of disbursements recorded in bank accounts against approved humanitarian project budgets, guaranteeing compliance with the Red Cross Procurement Procedure and Finance Manual, as well as the eligibility and financial reporting requirements of each donor. Their work focuses on the integrity, traceability, and accountability of the humanitarian resources managed.
The Grants Accounting Assistant will report to the Finance Director .
Workplace
Caracas (CRV Headquarters).
Functions:
- Validation of Bank Disbursements: Verify and reconcile daily the outflows of funds recorded in the bank statements against the approved budgets of each humanitarian project, identifying deviations, ineligible expenses or incorrectly allocated items.
- Expenditure Eligibility Control: Review that each expenditure complies with the eligibility clauses of the corresponding donor contract, in accordance with the Cooperation Contracts and negotiated budgets.
- Budgetary Allocation: To correctly register and assign each transaction to the corresponding budget line, project and activity code in the CRV accounting system, ensuring the segregation of restricted and unrestricted funds.
- Project Bank Reconciliation: Perform monthly bank reconciliations for each project account, preparing the reconciliation minutes and reports required by the Finance Department and donors.
- Preparation of Financial Reports to Donors: Assist in the preparation of the periodic budget execution reports (Financial Reports) required by donors, ensuring that the information is accurate, timely and verifiable.
- Document Support Management: Collect, review and file supporting documentation for each expenditure (purchase orders, invoices, receipts, delivery reports) in accordance with internal procedures and donor audit requirements.
- Seven Fundamental Principles: Humanity – Impartiality – Neutrality – Independence – Voluntary Service – Unity – Universality
- Budget Balance Tracking and Alerts: Monitor available balances by budget line and issue early alerts to the Accounting Officer when an item is close to running out or presents a risk of overuse.
- Support for External and Internal Audits: Prepare the files, reconciliations and reports required during the external donor audit processes or internal reviews, facilitating orderly access to the documentation.
- Multicurrency Management (USD/EUR/VES): Register and control transactions in different currencies, applying the current exchange rates according to internal policies and donor requirements, and calculating the exchange rate impacts on the budget of each project.
- Compliance with the Accounting Closing Cycle: Assist in the monthly and annual closing activities of projects, including the provision of expenses, reversals and accounting adjustments necessary for the presentation of financial statements per project under the applicable IFRS standards.
- Grant File Archive: Maintain a complete, organized, and secure physical and digital filing system for all active and closed grant files, ensuring their availability for future audits during the retention period defined by each donor.
Responsibilities
1. Actively work towards achieving the objectives of the Venezuelan Red Cross Finance Department.
2. Comply with and work in accordance with the principles of the Red Cross and Red Crescent.
3. Ensure the integrity, completeness, and timeliness of grant accounting information, guaranteeing that each disbursement is properly validated, documented, and allocated to the correct project and donor.
4. Maintain up-to-date budget execution control for each project, issuing preventive alerts for deviations or risks of ineligibility for expenditures.
5. Ensure the safekeeping and organization of the physical and digital files of grant documentation, guaranteeing their availability for audits within the required timeframes.
6. Perform any other work and responsibilities related to providing financial and accounting support to the National Society.
How to apply
Only a shortlist of candidates will be contacted to advance to the next phase of the selection process. Candidates will be asked to speak with their previous direct reports/line managers before proceeding to interviews.
All those interested in applying for the position and who meet all or most of the requirements for the role should send their CV to the email address: postulaciones@cruzrojavenezolana.org
The email subject line should read: Accounting Assistant (Caracas)
CVs received without the title assigned to the call will be discarded.
Please review the professional requirements to be eligible.