Head of Finance-HR and administration department At Triangle Génération Humanitaire

Head of Finance, HR and Administration Department – Sudan (Khartoum)

Position: Head of Finance, HR and Administration Department

Country: Sudan

Location: Khartoum with regular field trips to Darfur as security permits

Duration: 10 months renewable (subject to funding), starting from April 2023 based on visa issuing

Conditions: Salaried contract, gross monthly salary from €2,300 to €2,800 according to experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org. The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

Presentation of TGH

“Actor in a sustainable and shared solidarity”

Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 10 countries in Africa, Asia, Europe and the Middle East.

Context

TGH has been present in Sudan since September 2003, and opened its first project for the victims of the Darfur crisis in one of the IDPs camp in West Darfur (Riyad camp of Geneina) in June 2004. TGH has since then extended its activities in West Darfur and Central Darfur, implementing its projects through 5 operational bases (Geneina in West Darfur; Bindizi, Um Dukhun Golo and Zalingei in Central Darfur). All projects are coordinated from Khartoum main office. TGH currently works in the fields of water and sanitation, hygiene promotion, NFIs and shelters, food security and livelihood, child protection and education.

TGH’s strategy in Darfur consists of a nexus approach combining emergency activities with more development-oriented programming when and where appropriate.

Ongoing operations include:

Emergency assistance to people affected by population displacement and natural disasters (provision of Non Food Items (NFI) and emergency shelter, safe water supply facilities, emergency sanitation and hygiene promotion for vector control.
Construction and rehabilitation of water supply systems and sanitation services, hygiene promotion and capacity building of community based committees and local authorities in WASH services sustainable management
The strengthening of food security and livelihood, through distribution of agricultural inputs, promotion of farming best practices, sustainable natural resources management, development of income generating activities and targeted food distribution.
Peacebuilding, with a focus on communities and youth.

TGH is currently funded in Sudan by a set of different donors: SHF, ECHO, IOM (RRF), UNHCR and the French MoFa

Job description

Under direct supervision of the Country Director and in collaboration with the HQ finance department and the Logistics Coordinator, the HO FIN-HR-ADMIN DPT directly manages the Finance coordinator, who in turn manages the finance and admin teams and supervises the related work of the Darfur deputy bases managers. They also support the HR coordinator, being the functional link between the mission and HQ. He/she also works in close collaboration with the Heads of Programs and Project Managers.

Among the different fields covered by this position, the part dedicated to Finance is more significant. His/her main responsibilities include:

FINANCE

- Ensure the funds are used properly, in accordance with the internal and donors procedures – Manage and follow up the budgets – Coordinate and finalize the formulation of new budgets – Update the allocation board in accordance with TGH and donors rules – Support HQ finance team in the preparation of all financial reports – Follow up the funding contracts and the payments schedule – Verify and manage cash supply requests to HQ – Provide the Country Director, operational teams and HQ with financial tools – Prepare and manage potential audits on Khartoum and field level – Prepare and manage all financial part on Technical Agreement and Specific Agreement in Sudan – Supervise partner financial management – Supervise the monthly HR information, salary payment and follow up of all work contracts

ADMINISTRATION

- Make sure TGH complies with applicable Sudan legislation – Make sure the financial procedures are understood and well implemented by all – Support the Country Director to maintain good relations with local authorities and stakeholders – Support the Country Director with HR responsibilities, providing functional line management to the HR Coordinator – Ensure efficient archiving of all administrative and financial documents – Brief each new expatriate and national staff on arrival and train the employees on the internal procedures, Budget follow ups, and forecast spending.

HUMAN RESOURCES

- Support the National HR Coordinator, managing tasks during their period of absence – Functional link of HR from the mission to the HQ – Budget holder for the HR and administrative budget

COORDINATION

- Contribute to representing TGH to the local authorities, donors and partners – Potentially replace the Country Director in his/her absence when and as necessary

REPORTING

- Preparing financial reports and compiling data for financial reports – Contribute to monthly reporting to headquarters for accounting in close coordination with the Logistics Coordinator – Regularly report to the Country Director

This list of responsibilities could be modified according to the needs.

Security, working and living conditions

Based in Khartoum, the HO FIN-HR-ADMIN DPT will perform regular short-term missions to Darfur bases. Security situation in Darfur is variable from place to place and period. Field-visits are authorized when security conditions allow it. The movements to the field-bases are ensured by United Nations Humanitarian Air Services- UNHAS.
Current social context in Sudan, especially in Khartoum, can lead to temporary tightened security procedures (movement restrictions, etc.).
Health risks are limited and there is little prevalence of malaria or other diseases in Khartoum. Quality medical services are available in Khartoum.
The mission in Khartoum has a guesthouse, located on the second floor of the office. Communication means are good (efficient internet, international phones).
Khartoum enjoys different places for extra-professional activities: markets, swimming pools, gardens, access to cultural sites out of Khartoum. The social life is good, especially for those who like to sometimes create their own social life rather than depending on others. .
There are daily flights to regional destinations

Profile

Educational background and experiences

Minimum 2 years’ experience as Administration, HR and Finance Coordinator in an NGO
Similar experience in the private sector is an asset
Experience in managing logistics function an asset
Experience in managing human resources function an asset
Proven experience in accountancy, financial management and team management
Good knowledge of the humanitarian environment (NGOs, UN, mains donors)
Experience of Arabic or Muslim countries and knowledge of Arabic language a distinct advantage

Skills