COOPI is looking for a Project Administrator in the DRC
Present in the DRC since 1977, COOPI has significantly increased its interventions in the country in response to the conflicts of the last 20 years. Starting in Kivu, where its first intervention took place, COOPI’s activities have expanded to most crisis zones, implementing emergency programs for displaced populations and victims of war, with a particular focus on nutrition, food security, and child protection. In provinces emerging from crisis, COOPI is committed to implementing multi-year projects to ensure a transition from emergency relief to development and to guarantee harmonious and sustainable growth. COOPI facilitates a relevant response to the needs of local populations through a coordination structure in Kinshasa and various operational bases in the provinces. Each year, COOPI implements approximately a dozen projects funded by the World Bank, the European Union, AICS, the ICC, and UN agencies.
Job objective
The project manager ensures the sound administrative and financial management of projects supported by COOPI, overseeing economic, financial, and human resources aspects in accordance with applicable national laws. They actively participate in risk management (security, health, fraud/corruption, PSEA, etc.) for the projects and local partnerships they supervise.
Responsibilities
Administrative/financial management
- Ensure proper management of project accounts in accordance with COOPI and donor procedures;
- Ensure proper management of project cash flow and bank accounts and monthly reconciliation (physical and with accounting software) in cooperation with the project manager;
- Ensure the regular updating of project financial data in accordance with the financial data of the country’s administration;
- Check with the project manager and submit to the country administrator the consolidated monthly expenditure forecasts for the monthly funding request.
- Ensure the regular updating of the project’s accounting and IT tools to allow for the monitoring and control of expenses;
- Securing project funding through funding forms, respecting the expenditure forecasts developed and soliciting those of the consortium partners;
- Supervise the payment of monthly taxes and social security contributions;
- Ensure the transfer of administrative, accounting and financial instructions between project managers and accounting assistants;
- Ensure budgetary changes and modifications, in cooperation with the project manager, the national administrator and the program coordinator;
- Ensure the preparation of interim and final financial reports for projects in cooperation with the project manager, under the supervision of the national administrator;
- Ensure the archiving of paper and electronic administrative and accounting documents related to the project.
Logistics management
- Ensure regular verification of purchasing and supply operations in close collaboration with the Country Logistics Coordinator, in accordance with the procurement plan and in compliance with the procedures of the donor and COOPI;
- Ensure the verification of supporting documents and contracts with suppliers;
- Verify compliance with and adherence to tax law.
HR Management
- In collaboration with the human resources administrator, ensure the administrative management of national project staff in accordance with the country’s labor code and COOPI’s human resources manual;
- Supervise and train national administrative staff assigned to projects in cooperation with the project manager;
- Participate in and supervise the selection of national accounting and administrative staff;
- To ensure the evaluation of its national administrative staff;
- Ensure, in collaboration with the human resources manager and the project manager, compliance with procedures concerning: the recruitment of local staff, the drafting of terms of reference and contracts, the description of roles, payroll and payments, the monitoring of leave, absences, evaluations, disciplinary measures and individual requests;
Candidate Profile
ESSENTIAL
- Higher education (degree) or equivalent with experience in the field of economics and finance, development cooperation, international relations or the implementation of projects at the international level;
- At least two years of experience in the economic and financial management of projects and accounting within NGOs;
- Fluent knowledge of French, both written and spoken;
- Proficiency in common software (Word, Excel, PowerPoint);
- Experience in using accounting databases;
- Experience in financial reporting and internal control management;
- Sense of organization and ability to work in a team;
- Ability to work under pressure, independently, and in often uncomfortable environments;
- Ability to work in a sensitive and complex political and security environment and in a multicultural environment;
- Interest and motivation to work in an NGO in accordance with its values ​​and principles.
DESIRABLES
- Professional experience in Africa and/or in conflict/post-conflict contexts is an advantage;
- Preferably a good knowledge of Italian, both written and spoken;
- Prior experience with COOPI and knowledge of its procedures.
COOPI reserves the right to close recruitment before the advertised deadline. Please note that only shortlisted candidates will be contacted.
COOPI Cooperazione Internazionale is a secular and independent Italian humanitarian organization that fights against all forms of poverty to improve the world. Founded in 1965, COOPI is now present in 27 countries across Africa, Latin America, the Caribbean, and the Middle East, with emergency and development projects carried out by expatriate staff – on average more than 200 people per year – and national staff. Its main institutional donors are the European Union – ECHO and INTPA – UN agencies, the Italian government, local authorities, and other European governments.
How to apply
Send your CV and cover letter via the following link:Â https://coopi.org/en/job-position.html?id=5699&ln=