HROD Coordinator CEE/CIS/ME (f/m/d)- Part Time At SOS Children’s Villages International

SOS Children’s Villages International is the umbrella organisation for the global federation of SOS Children’s Villages. As a non-governmental social development organisation we support children without parental care and families in difficult living conditions through services in care, education, health and emergency relief, and we advocate for the rights of children and young people, in alliance with a great diversity of partners. We work in more than 130 countries and territories, reaching over one million children, young people, families and caregivers each year. To support us with this important responsibility the International Office CEE/CIS/ME is looking for a committed:

HROD Coordinator CEE/CIS/ME (f/m/d) -Part Time

Location: Vienna/Austria

Workload: 20 Hours per week

The Mission of the position:

The Human Resources & Organisation Development Coordinator supports the Director of Human Resources & Organisation Development CEE/CIS/ME in the smooth and efficient administration of tasks deriving from the position description, from the regional department plan as well as overall tasks deriving from the area of work from the Director of HROD.

Tasks and Responsibilities:

• Direct support to HROD Director. Back office support for HROD administration tasks (personnel folders), assistance in terms of meeting preparation, stakeholder communication, ICT, team coordination & appointments, information management and documentation.
• Workforce and FTE management. Administration of CEE/CIS/ME employees in Microsoft D365 Human Resources (entry/exits, updates, FTE budgeting). Monthly checking of workforce reports, keeping an overview on FTEs in the region.
• Meeting organization. Organization and follow-up of virtual and physical meetings for the HROD department, HROD Conference and different meetings related to new employee onboarding. Administrate/organise weekly virtual team meetings (telcos) incl. minutes, technical hosting and etc.
• HR Administration. Responsible to coordinate SOS ring of honour process/ceremonies from Member Associations. Monitor anniversaries of employees and coordinate process according to guidelines. Coordinate “Harvesting” applicants from CEE/CIS/ME
• User Management – Virtual Collaboration. Responsible to administer email accounts of employees CEE/CIS/ME in the SOS user management system in the role of HR contact. Responsible for the content management for HROD on different workspaces in the role of a Virtual Collaboration key user.
• Coordinating Contact Person (CCP). Responsible in the role of Coordinating Contact Person (CCP) regarding the internal registry of data processing activities (visa letters, passport scans, SOS mother rings) for the ICL department.
• Organizational Development. Responsible to update the organizational chart in alignment with the supervisor and share with CEE/CIS/ME employees.
• Responsible within own area of work to raise awareness of the SOS Child Protection Policy principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
• Responsible to report any Child Safeguarding suspicion, concern, allegation or incident immediately following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager

Requirements:

Essential

• University degree in Human Resources, Law or related studies
• 5 years working experience in a related position including HR administration, executive assistance, meeting organisation, office management.
• Fluent in written and spoken English language skills. German language skills on independent user level
• Computer literacy: Proficient in Microsoft Office, Microsoft Excel knowledge on intermediate level
• Willingness to learn and work in HRMS systems
• Attention to details, team mentality and a positive attitude
• Excellent organizational and time management skills
• Excellent verbal and written communication skills

Desirable

• Work experience in virtual collaboration (MS teams, Zoom), intercultural team coordination
• Working experience in HRMIS systems

We offer:

• Working for a meaningful cause
• The opportunity to work in one of the largest International Non-Profit Organizations globally
• A diverse range of interesting tasks a multicultural working environment
• Opportunities for learning and development
• A committed team and management culture
• Flexible working hours
• Home-office possibility