Position Title: Administrative Assistant
Reference Code: VN 090/2026
Job classification: General Service Staff
Duty station: Global Shared Services Centre (GSSC)
Type of Appointment: One year fixed-term with possibility of extension
Salary: Php 876,102.00 per annum net of taxes
Context
Under the direct supervision of the OHU Senior Administrative Officer, Occupational Health Unit Manila (OHU MAC), in coordination with the OHU National Medical Admin Officer and in consultation with the Chief Medical Officer of the Occupational Health Unit Geneva (OHU Geneva) and the Director of the Manila (Global) Administrative Center, the successful candidate is responsible for the management of all sick leaves for Field staff and Professionals within OHU’s population – validation in PRISM, request documentation, provide guidance on the process of sick leave request for approval; Management of Prolonged sick leaves; Coordination with HR Timekeeper for recording; Data gathering Preparing statistics of SLs, responsible for scanning and uploading of medical files, maintaining and updating of medical records, receiving, opening and recording of mails, other administrative and secretarial functions of the unit. The successful candidate is bound by the code of medical confidentiality in respect to all information related to the work.
Required Qualifications and Experience
Education
- University degree in Nursing, or a related field from an accredited academic institution, with three (3) years of relevant professional experience; or
- Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.
- Certification from a nursing board is an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
EXPERIENCE
- Relevant experience in administrative work; medical administration.
- Experience working with minimum supervision..
SKILLS
- High level of computer literacy.
- Experience with HR IT systems and applications an advantage.
How to apply
Interested candidates are invited to submit their applications by 13 Sep 2026 at the latest, referring to this advertisement.
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
For further information, please refer to:Â https://www.iom.int/careers-at-mac/vn-090-2026-administrative-assistant
IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, disability status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic.
Only shortlisted candidates will be contacted.