Administrative and Logistics Assistant At GOAL

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GENERAL INFORMATION

Work location: Caracas, with occasional travel to the states covered.

Start month: October 2026

Duration: 3 months (October – December 2026), renewable subject to funding

Places available: 1

Reports to: Logistics Coordinator — VENGOAL

GENERAL PROGRAM DESCRIPTION

The non-profit organization VENGOAL is seeking applications for this position within the framework of the data collection and monitoring project for the Accountability and Monitoring Mechanism (AMM) of the World Food Programme (WFP) in Venezuela. The project covers the Capital District, Miranda, La Guaira, Carabobo, Yaracuy, Falcón, and Delta Amacuro, organized into three inter-state coordination areas (Central, Western, and Delta Amacuro), with an implementation period from October to December 2026. The scope of the role is exclusively the collection of data in the field and the reporting of qualitative findings; it does not include the analysis or presentation of results, which are the responsibility of the WFP.

POSITION OBJECTIVE

Ensure the administrative and logistical support of the field deployment, guaranteeing the timely availability of resources, services and documentation in accordance with VENGOAL policies and donor requirements.

RESPONSIBILITIES / MAIN FUNCTIONS

  • Manage the acquisition of goods and services for the project according to the VENGOAL purchasing manual: quotes, comparative tables, purchase orders and files.
  • Coordinate the logistics of the deployment: land and river transport, lodging, food and fuel for the teams in the field.
  • Manage advances and settlement of travel expenses for field staff, verifying supporting documents and deadlines.
  • Keep track of assigned assets and equipment (laptops, mobile devices, information table furniture) with their registration and assignment record.
  • Organize the logistics of the face-to-face training and project meetings.
  • Maintain a complete and auditable physical and digital archive of the project.
  • Support the management of permits, cover letters and procedures with local authorities.
  • Verify compliance with internal control procedures in each purchase and payment process.
  • Other functions that may be assigned by the supervisor, within the framework of the program’s objectives and needs.

MINIMUM REQUIRED PROFILE

Nationality: Venezuelan National

Professional Studies:

  • University professional in Administration, Accounting, Logistics, Industrial Engineering or related areas.

Professional Experience:

  • Minimum two (2) years of experience in project administration, purchasing or logistics.
  • Experience with procurement and reporting procedures of NGOs or cooperation agencies (desirable).
  • Experience in logistical coordination of field operations in Venezuela.

Knowledge

  • Procurement processes, asset control, and file management.
  • Advanced proficiency in Excel and office tools.
  • Venezuelan labor and tax regulations applicable to contracts and services.
  • Concepts of donor compliance and document traceability.

Skills:

  • Organization, planning and meeting deadlines.
  • Transparency, integrity and confidential handling of information.
  • Problem-solving skills in complex logistical contexts.
  • Effective communication and teamwork.

RESOURCES

  • For the development of the activities, VENGOAL will provide the necessary work equipment.
  • The employee will have a physical space available to work in the VENGOAL office or at the corresponding operational base.

SAFEGUARD

Children and vulnerable adults must be protected, to the greatest extent possible, from deliberate or inadvertent actions and failures that put them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways VENGOAL demonstrates this ongoing commitment to protection is by including rigorous background and reference checks in the selection process for all candidates.

RESPONSIBILITY WITHIN VENGOAL

Along with our protection policy, VENGOAL is an equal opportunity employer and has a comprehensive set of integrity policies. Any candidate applying for a job with VENGOAL is expected to adhere to the following key areas of responsibility:

  • Comply with VENGOAL’s policies and procedures relating to protection, the Code of Conduct, health and safety, data protection and confidentiality, the do no harm principles and unacceptable behavior protocols.
  • Report any concerns about the well-being of a child or vulnerable adult, or any irregularities in our programming area.
  • Report any concerns regarding inappropriate behavior by a VENGOAL staff member or partner.

How to apply

HOW TO APPLY?

Interested individuals should access the following link to upload their updated CV and identity card.

Since these are contracts for emergency projects, only shortlisted candidates will be contacted for interviews.

Link: https://job-boards.greenhouse.io/goalhonduras/jobs/8201602

Note: This job description serves as a guide only for the available position. VENGOAL reserves the right to modify this document. Published closing dates are estimates. Due to the nature of VENGOAL’s work, we aim to fill vacancies as quickly as possible. This means we will close listings as soon as we find a suitable candidate, which may be before the published closing date. Therefore, we recommend that interested applicants submit an application as soon as possible.